Drive smooth procurement, contract administration, and logistics operations by delivering efficient administrative support, ensuring customs clearance compliance, and facilitating resource delivery for healthcare development initiatives.
The Contract and Supply Chain Management Associate (ICS-6) manages specialized administrative processes within procurement, contract administration, and logistics to support UNOPS projects in Uzbekistan. The role ensures the integrity, quality, and timeliness of operational transactions, coordinates customs clearance and shipment tracking, and maintains asset custody and vendor payments. Working under the supervision of the Supply Chain Management Senior Associate, the incumbent delivers client-focused, compliant service, resolves complex operational procedures, and contributes to health system strengthening initiatives.
1. Procurement services
Provide a variety of specialized and non-specialized transactional and strategic procurement support services, ensuring consistency and quality of work steps completed, as well as optimal information flow:
Register the vendors and create contracts and purchase orders in oneUNOPS system to obligate funds for the relevant contracts.
Provide support in drafting and preparing Letters of Intent, Purchase Orders, Contracts, Long-term Agreements, other forms of contracts and amendments thereof.
Generate regular and ad-hoc statistical and status reports, as required, and prepare tables, charts etc. applying technical skills and knowledge in formatting and presentations.
Provide oral/written responses to queries from project personnel, clients, suppliers, etc. regarding procurement related matters. Undertake routine follow-up actions on procurement activities on behalf of the supervisor.
2. Contract administration and logistics services
Maintain the monitoring tool for all contract management and logistics activities and keep it up-to-date at all times;
Support in monitoring of the shipments under the assigned contracts and keep all relevant stakeholders updated about the orders’ status;
Providing inputs into logistical plans for the receipt, customs clearance, storage, distribution and installation of the goods under the assigned contracts, as requested by the supervisor.
Liaise and coordinate with suppliers, freight forwarders, and different government offices to ensure timely registration (where relevant) and efficient customs clearance processes for all imported goods.
Support to ensure the correctness of shipping documents received from Suppliers in compliance with UNOPS and government requirements.
Support with customs clearance and timely release of UNOPS imported supplies, materials, and equipment.
Coordinate with customs clearance agent(s) to ensure safe and fast release and collection of the arriving goods from the relevant Customs terminal in Tashkent.
Support in monitoring of the process of offloading of the arrived goods and prepare receiving and inspection reports
Process entry and exit clearances for shipments arriving to the Client/UNOPS warehouse and/or being sent to various locations across Uzbekistan.
Ensure all stored assets in UNOPS custody are securely kept, protected from weather conditions, well-organised, and properly accounted for.
Liaise and coordinate with suppliers and end-users to ensure timely transportation of the equipment to designated locations and completion of installation and end-user training activities at final destinations.
Receive, review, log and route all the invoices and documentation for the goods and services from suppliers and services providers, ensuring accuracy and completeness of documentation and timely submission for payment.
Receive, review, log and route all incoming communication from suppliers, service providers, freight forwarders, government offices, beneficiaries and end-users and ensure timely follow-up actions from procurement team.
Perform any other tasks as assigned by the supervisor.
3. Knowledge building and knowledge sharing
Collect feedback, ideas, and internal knowledge about processes and best practices and utilize them productively.
Administratively support the organization and delivery of training and learning initiatives for personnel on supply chain management