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Luxembourg-Luxembourg: EIB - Technical control office (TCO) to assist the EIB and its engaged project manager PMT (Project Management Team) to manage the BTF project during the design and construction of a new office building in Luxembourg of which the EIB shall be the principal and owner (the 'BTF project')
Details
Location:
Luxembourg
Contract type:
Consulting services
Status:
Cancelled
Sectors:
Administration, Civil Engineering
Funding Agency:
Contracting authority type:
Development Institution
Eligibility:
Organisation
Budget:
N/A
Date posted:
Oct 9, 2013
Description
Luxembourg-Luxembourg: EIB - Technical control office (TCO) to assist the EIB and its engaged project manager PMT (Project Management Team) to manage the BTF project during the design and construction of a new office building in Luxembourg of which the EIB shall be the principal and owner (the 'BTF project')
2013/S 195-335511
Contract notice
Section I: Contracting authority
I.1)Name, addresses and contact point(s):
European Investment Bank, 98–100, boulevard Konrad Adenauer, 2950Luxembourg, LUXEMBOURG. Contact: Mr Henning Lihn, Procurement and Purchasing Division, ref.: HL-1148. Tel. +352 4379-1. Fax +352 437704. E-mail: [email protected]
Internet address(es):
General address of the contracting authority: http://www.eib.org
Address of the buyer profile: http://www.eib.org/about/procurement/calls/hl-1148.htm
Further information can be obtained at:
As in abovementioned contact point(s).
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained at:
As in abovementioned contact point(s).
Tenders or requests to participate must be sent to:
As in abovementioned contact point(s).
I.2)Type of the contracting authority and main activity or activities:
European institution/agency or international organisation.
The contracting authority is purchasing on behalf of other contracting authorities: no.
The contracting authority is purchasing on behalf of other contracting authorities: no.
Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Technical control office (TCO) to assist the EIB and its engaged project manager PMT (Project Management Team) to manage the BTF Project during the design and construction of a new office building in Luxembourg of which the EIB shall be the principal and owner (the 'BTF Project').
II.1.2)Type of contract and location of works, place of delivery or of performance:
Services.
Service category: No 27.
Main place of performance: 98–100, boulevard Konrad Adenauer, 2950 Luxembourg, LUXEMBOURG.
NUTS code: LU000.
Service category: No 27.
Main place of performance: 98–100, boulevard Konrad Adenauer, 2950 Luxembourg, LUXEMBOURG.
NUTS code: LU000.
II.1.3)The notice involves:
A public contract.
II.1.5)Short description of the contract or purchase(s):
The European Investment Bank (EIB) is organising an open procedure in order to select a technical control office (TCO) to assist the EIB and its engaged project manager PMT (Project Management Team) to manage the BTF project during the design and construction of a new administrative building in Luxembourg of which the EIB shall be the principal and owner.
In addition and in order to enable the EIB to contract a biennal-decennial insurance for the constructed BTF project, the insurance companies require a control of the design and of the execution of the construction by an authorised control office; in this regard TCO shall ensure this control and establish adequate completion reports.
The TCO shall proactively work in a collaborative approach, extending and sharing its knowledge with other participants to the BTF project.
NB: in order to take part in this call for tender, interested parties should request the complete tender specifications from the EIB beforehand. The criteria set out in the specifications should be taken into account when drawing up tenders.
Requests should be sent to the address in point I.1.
Final date for requesting the complete specifications: see point IV.3.3.
The new building will house 1 500 workstations and will have an estimated gross area of 74 500 m2.
The TCO as an independent office authorised in Luxembourg shall control and validate the design and execution of works in line with local legislation and 'commodo-incommodo' procedures in order to receive the administrative authorisations for the operation of the BTF project.In addition and in order to enable the EIB to contract a biennal-decennial insurance for the constructed BTF project, the insurance companies require a control of the design and of the execution of the construction by an authorised control office; in this regard TCO shall ensure this control and establish adequate completion reports.
The TCO shall proactively work in a collaborative approach, extending and sharing its knowledge with other participants to the BTF project.
NB: in order to take part in this call for tender, interested parties should request the complete tender specifications from the EIB beforehand. The criteria set out in the specifications should be taken into account when drawing up tenders.
Requests should be sent to the address in point I.1.
Final date for requesting the complete specifications: see point IV.3.3.
II.1.6)Common procurement vocabulary (CPV):
71000000.
II.1.7)Contract covered by the Government Procurement Agreement (GPA):
No.
II.1.8)Division into lots:
No.
II.1.9)Variants will be accepted:
No.
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The information on the project as well as on the documents to be delivered is detailed in the terms of reference which is available on request with the abovementioned contact point (Article I.1).
II.2.2)Options:
No.
II.3)Duration of the contract or time limit for completion:
Duration in months: March 2014–December 2020.
The information on the project as well as on the documents to be delivered is detailed in the terms of reference which is available on request with the abovementioned contact point (Article I.1).
The information on the project as well as on the documents to be delivered is detailed in the terms of reference which is available on request with the abovementioned contact point (Article I.1).
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Bank guarantees could be demanded by the power adjudicator.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them:
The information on the project as well as on the documents to be delivered is detailed in the terms of reference which is available on request with the abovementioned contact point (Article I.1).
III.1.3)Legal form to be taken by the grouping of economic operators to whom the contract is to be awarded:
Should a grouping (consortium) be awarded the contract, the EIB may require that it adopt a legal form prior to contract signature. All members of the grouping will be jointly and severally liable for performance of the contract. The grouping will be represented by 1 tenderer who will act as its sole spokesperson.
Tenderers must obtain all relevant licences needed to perform the services described before the assignment commences and must, throughout the entire assignment period, comply with all laws and provisions in force.
Tenderers must obtain all relevant licences needed to perform the services described before the assignment commences and must, throughout the entire assignment period, comply with all laws and provisions in force.
III.1.4)Other particular conditions to which the performance of the contract is subject:
No.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:
Information and formalities necessary for evaluating if requirements are met:
Tenderers will be excluded from participation in this call for tenders if, pursuant to Article 45 of the Council Directive 2004/18/EU of 31.3.2004 relating to the coordination of procedures for the award of public works contracts, public supply contracts and public service contracts, any of the following exclusion criteria apply to them:
a. they are bankrupt or are being wound up, are having their affairs administered by the courts, have entered into an arrangement with creditors, have suspended business activities, or are in any analogous situation arising from a similar procedure provided for in national laws or regulations;
b. they are the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding up or administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
c. they have been convicted by a judgment which has the force of 'res judicata' in accordance with the legal provisions of the country of any offence concerning their professional conduct;
d. they have been guilty of grave professional misconduct proven by any means which the contracting authorities can demonstrate;
e. they have not fulfilled obligations relating to the payment of social security contributions or the payment of taxes in accordance with the legal provisions of the country in which they are established or those of the country of the contracting authority;
f. they have been the subject of a conviction by final judgment of which the contracting authority is aware for one or more of the reasons listed below:
(i) participation in a criminal organisation, as defined in Article 2(1) of Council Joint Action 98/733/JHA(20);
(ii) corruption, as defined in Article 3 of the Council Act of 26.5.1997(21) and Article 3(1) of Council Joint Action 98/742/JHA(22) respectively;
(iii) fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities(23);
(iv) money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of the use of the financial system for the purpose of money laundering(24);
g. they are guilty of serious misrepresentation in supplying the information required by the contracting authority for participation in this call for tenders or have not provided such information.
Tenderers must show that they are not in one or more of the situations listed above by providing the following evidence in relation to the items mentioned above:
(a) in relation to items (a), (b), (c) and (f) above, relevant extract(s) from the judicial record or, failing that, equivalent documentation issued by a competent judicial or administrative authority in the country where they are established. The extract(s) or equivalent documentation must be the most recent available. Depending on the national legislation of the country in which they are established, these documents must relate to entities with legal personality and/or natural persons; in the latter case, they must relate to the person(s) empowered to represent the tenderer and sign the framework contract if the tender is successful;
(b) in relation to item (e) above, the most recent certificates issued by the competent social security and tax authorities of the country where they are established. Where no such certificate is issued in that country, this can be replaced by a declaration on oath or solemn statement made before a competent judicial or administrative authority, a notary or a competent professional or trade body in that country. The declaration or statement provided must be dated less than 4 months before the final date for submission of tenders. Depending on the national legislation of the country in which they are established, these documents must relate to entities with legal personality and/or natural persons; in the latter case, they shall relate to the person(s) empowered to represent the tenderer and sign the contract if the tender is successful;
(c) in relation to items (d), and (g) above, a solemn declaration stating that the tenderer is not guilty of professional misconduct, and is supplying all the information required under this call for tenders in good faith and without misrepresentation. This solemn declaration should be signed by the person(s) empowered to represent the tenderer and sign the contract if the tender is selected and dated less than 4 months before the final date for submission of tenders.
Tenderers will be excluded from participation in this call for tenders if, pursuant to Article 45 of the Council Directive 2004/18/EU of 31.3.2004 relating to the coordination of procedures for the award of public works contracts, public supply contracts and public service contracts, any of the following exclusion criteria apply to them:
a. they are bankrupt or are being wound up, are having their affairs administered by the courts, have entered into an arrangement with creditors, have suspended business activities, or are in any analogous situation arising from a similar procedure provided for in national laws or regulations;
b. they are the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding up or administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
c. they have been convicted by a judgment which has the force of 'res judicata' in accordance with the legal provisions of the country of any offence concerning their professional conduct;
d. they have been guilty of grave professional misconduct proven by any means which the contracting authorities can demonstrate;
e. they have not fulfilled obligations relating to the payment of social security contributions or the payment of taxes in accordance with the legal provisions of the country in which they are established or those of the country of the contracting authority;
f. they have been the subject of a conviction by final judgment of which the contracting authority is aware for one or more of the reasons listed below:
(i) participation in a criminal organisation, as defined in Article 2(1) of Council Joint Action 98/733/JHA(20);
(ii) corruption, as defined in Article 3 of the Council Act of 26.5.1997(21) and Article 3(1) of Council Joint Action 98/742/JHA(22) respectively;
(iii) fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities(23);
(iv) money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of the use of the financial system for the purpose of money laundering(24);
g. they are guilty of serious misrepresentation in supplying the information required by the contracting authority for participation in this call for tenders or have not provided such information.
Tenderers must show that they are not in one or more of the situations listed above by providing the following evidence in relation to the items mentioned above:
(a) in relation to items (a), (b), (c) and (f) above, relevant extract(s) from the judicial record or, failing that, equivalent documentation issued by a competent judicial or administrative authority in the country where they are established. The extract(s) or equivalent documentation must be the most recent available. Depending on the national legislation of the country in which they are established, these documents must relate to entities with legal personality and/or natural persons; in the latter case, they must relate to the person(s) empowered to represent the tenderer and sign the framework contract if the tender is successful;
(b) in relation to item (e) above, the most recent certificates issued by the competent social security and tax authorities of the country where they are established. Where no such certificate is issued in that country, this can be replaced by a declaration on oath or solemn statement made before a competent judicial or administrative authority, a notary or a competent professional or trade body in that country. The declaration or statement provided must be dated less than 4 months before the final date for submission of tenders. Depending on the national legislation of the country in which they are established, these documents must relate to entities with legal personality and/or natural persons; in the latter case, they shall relate to the person(s) empowered to represent the tenderer and sign the contract if the tender is successful;
(c) in relation to items (d), and (g) above, a solemn declaration stating that the tenderer is not guilty of professional misconduct, and is supplying all the information required under this call for tenders in good faith and without misrepresentation. This solemn declaration should be signed by the person(s) empowered to represent the tenderer and sign the contract if the tender is selected and dated less than 4 months before the final date for submission of tenders.
III.2.2)Economic and financial capacity:
The documents needed will be specified in the terms of reference.
Minimum level(s) of standards possibly required:
For its tender offer to be admissible, the tenderer must show evidence of:
— a minimum annual turnover of 2 000 000 EUR, excluding VAT, during the last 3 years. In the case of a group of tenderers, evidence of the minimum annual turnover may be given cumulatively by the members of the group,
— insurance coverage for contractual liability for any property damage, consequential and non-consequential damage, financial losses, bodily injury and indirect damage. The (revolving) annual coverage of this insurance must provide for a minimum of 5 000 000 EUR.
Minimum level(s) of standards possibly required:
For its tender offer to be admissible, the tenderer must show evidence of:
— a minimum annual turnover of 2 000 000 EUR, excluding VAT, during the last 3 years. In the case of a group of tenderers, evidence of the minimum annual turnover may be given cumulatively by the members of the group,
— insurance coverage for contractual liability for any property damage, consequential and non-consequential damage, financial losses, bodily injury and indirect damage. The (revolving) annual coverage of this insurance must provide for a minimum of 5 000 000 EUR.
III.2.3)Technical capacity:
The technical capacity will be evaluated on the basis of evidence in support of the following specific requirements.
Minimum level(s) of standards possibly required:
The tenderer shall provide proof of its technical capacity by supplying the following documents:
— declaration indicating the annual average workforce and the size of the management staff during the last 3 years (2010, 2011 and 2012),
— the tenderer shall provide evidence of its authorisation to work as a technical control office ('Bureau de Contrôle agréé') from the local Ministry or the proof that it will be able to obtain the necessary authorisation by the contract signature.
For a group of tenderers, the documents must be supplied for each member.
Minimum level(s) of standards possibly required:
The tenderer shall provide proof of its technical capacity by supplying the following documents:
— declaration indicating the annual average workforce and the size of the management staff during the last 3 years (2010, 2011 and 2012),
— the tenderer shall provide evidence of its authorisation to work as a technical control office ('Bureau de Contrôle agréé') from the local Ministry or the proof that it will be able to obtain the necessary authorisation by the contract signature.
For a group of tenderers, the documents must be supplied for each member.
III.2.4)Reserved contracts:
No.
III.3)Conditions specific to service contracts
III.3.1)Execution of the service is reserved to a particular profession:
No.
III.3.2)Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service:
Yes.
In submitting a tender, candidates will be expected to provide professional profiles of staff who would be assigned to the contract.
In submitting a tender, candidates will be expected to provide professional profiles of staff who would be assigned to the contract.
Section IV: Procedure
IV.1)Type of procedure:
IV.1.1)Type of procedure:
Open.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue:
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated: no.
IV.2)Award criteria
IV.2.1)Award criteria:
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document.
IV.2.2)An electronic auction will be used:
No.
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
HL-1148.
IV.3.2)Previous publication(s) concerning the same contract:
No.
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document:
Time limit for receipt of requests for documents or for accessing documents:
29.11.2013 (16:00).
Payable documents: no.
29.11.2013 (16:00).
Payable documents: no.
IV.3.4)Time limit for receipt of tenders or requests to participate:
9.12.2013 (23:59).
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up:
English.
IV.3.7)Minimum time-frame during which the tenderer must maintain the tender:
Duration in days: 180 (from the date stated for receipt of tender).
IV.3.8)Conditions for opening tenders:
Place: European Investment Bank headquarters, Luxembourg.
Persons authorised to be present at the opening of tenders: no.
Persons authorised to be present at the opening of tenders: no.
Section VI: Complementary information
VI.1)This is a recurrent procurement:
No.
VI.2)Contract related to a project and/or programme financed by EU funds:
No.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures:
General Court of the European Union, rue du Fort Niedergrünewald, 2925 Luxembourg, LUXEMBOURG. Tel. +352 4303-1. Fax +352 4303-2100. E-mail: [email protected] [email protected] Internet: http://curia.europa.eu
VI.4.2)Lodging of appeals:
Precise information on deadline(s) for lodging appeals:
Within 2 months of the plaintiff's being notified or, failing this, of the day on which it came to his knowledge.
Within 2 months of the plaintiff's being notified or, failing this, of the day on which it came to his knowledge.
VI.5)Date of dispatch of this notice:
27.9.2013.
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tender Background
About the Funding Agency
The European Investment Bank (EIB) is the lending arm of the European Union. The EIB is the biggest multilateral financial institution in the world and one of the largest providers of climate finance.
The EIB works closely with other EU institutions to foster European integration, promote the development of the EU and support EU policies in over 160 countries around the world.
Through EIB Global, set up in 2022 to increase the impact of our development finance, the EIB helps address global challenges and creates growth and opportunity on all continents.
About the Sectors
Administration
Focuses on administrative and office management functions that support daily operations, ensure organizational efficiency, and enable teams to perform effectively.
Key areas:
- Office management and administrative coordination
- Documentation, correspondence, and information handling
- Logistical and organizational support for meetings and events
Civil Engineering
Encompasses the planning, design, construction, and maintenance of the physical and naturally built environment and public works within the built environment.
Key areas:
- Designing and constructing resilient infrastructure
- Rehabilitating and maintaining the existing built environment
- Upkeep and modernization of transportation and public infrastructure
Locations
Luxembourg
Luxembourg maintains advanced transport, digital, and financial infrastructure to support its role as a European financial center. Investments focus on public transport expansion, data centers, and sustainable urban mobility. Infrastructure financing is supported by strong public finances and EU integration frameworks. Cross-border commuting, digital innovation, and climate targets influence long-term planning.
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