Backstopping Support for the SDC Gendernet» for the period 01.02.2017 to 31.12.2020 in Switzerland

Project ID 146132|Notice no. 935439

Invitation to tender

Date of publication Simap: 12.10.2016

1. Contracting authority

1.1 Official name and address of the contracting authority

Contracting authority/Authority of assignment: Federal Department of Foreign Affairs FDFA
Procurement authority/Organizer: Swiss Agency for Development and Cooperation
South Cooperation, Staff division / Gender Focal Point, Freiburgstrasse 130,  3003  Bern,  Switzerland,  E-mail:  gender@eda.admin.ch,  URL www.eda.admin.ch/sdc

1.2 Offers should be sent to the following address

PLEASE DO NOT OPEN
Offer GENDER Lot(s) Nr. __
Federal Department of Foreign Affairs FDFA
Swiss Agency for Development and Cooperation
South Cooperation, Staff division / Gender Focal Point, Freiburgstrasse 130,  3003  Bern,  Switzerland,  E-mail:  gender@eda.admin.ch

1.3 Desired deadline for questions in written form

26.10.2016

Remarks: No information is given by telephone or e-mail. Any questions must be addressed by the date indicated in the forum space on www.simap.ch in anonymised form (i.e. without disclosing any information that could reveal the identity of the questioner). Questions submitted late cannot be answered.
The answers are published on SIMAP by the date indicated in the tender document. Bidders are themselves responsible for downloading the answers from SIMAP and for taking them into consideration in the preparation of their bids.

1.4 Deadline for submitting offers

Date: 23.11.2016, Specific deadlines and formal requirements:  Bids contain all documentation in accordance with Section 5 Structure and content of the bid in the tender document and are to be submitted signed and in a sealed envelope as follows:
a. one original signed hard copy labelled «Original»
b. one data storage device (e.g. CD, DVD or Memory Stick) of all requested documents.

1.5 Date of the opening of bids:

24.11.2016

1.6 Type of contracting authority

Confederation (Central federal administration)

1.7 Type of procedure

Open procedure

1.8 Type of order

Order for services

1.9 According to GATT/WTO agreement, respectively to the international treaties

No

2. Objects of procurement

2.1 Service category CPC:

[27] Other services

2.2 Project title of the acquisition

Backstopping Support for the SDC Gendernet» for the period 01.02.2017 to 31.12.2020 in Switzerland

2.3 Reference / project no.

7F-02743.06.31

2.4 Division into lots?

Yes
Offers are possible for  all lots

Lot no.: 1

CPV:	75130000 - Supporting services for the government

Short description: Knowledge Management in the SDC Gendernet Duration of the contract, framework agreement or dynamic purchasing system: Start: 01.02.2017, End: 31.12.2020 This contract is subject to renewal: No Options: No Award criteria: Based on the criteria given in the documentation

Lot no.: 2

CPV:	72413000 - World wide web (www) site design services

Short description: Shareweb maintenance Duration of the contract, framework agreement or dynamic purchasing system: Start: 01.02.2017, End: 31.12.2020 This contract is subject to renewal: No Options: No Award criteria: Based on the criteria given in the documentation

Lot no.: 3

CPV:	75130000 - Supporting services for the government

Short description: Quality assurance & monitoring Duration of the contract, framework agreement or dynamic purchasing system: Start: 01.02.2017, End: 31.12.2020 This contract is subject to renewal: No Options: No Award criteria: Based on the criteria given in the documentation

2.5 Common Procurement Vocabulary

CPV:	75130000 - Supporting services for the government

2.6 Detailed task description

The aim of the backstopping mandates are the support of the SDC Gender Focal Point and the SDC Gender Equality Network in the implementation of SDC’s commitment towards the gender goals in the Agenda 2030 for Sustainable Development (hereafter referred to as Agenda 2030) and the Dispatch 2017-2020 on Switzerland’s International Cooperation (hereafter referred to as Dispatch 2017-2020). The backstopping will contribute to fulfil the objectives by supporting ongoing measures for capacity building and knowledge manage-ment, and by strengthening quality assurance and accountability for transformative gender results.
Correspondingly, the support and services are required in three fields (corresponding to three bidding lots):

1. Knowledge Management in the SDC Gendernet, providing support for
• Capacity building and development of practice-oriented learning materials
• Capitalization and learning processes on key topics of the Agenda 2030 and the Dispatch 2017-2020
• Communication and exchange in the Gendernet

2. Shareweb maintenance, responsible for
• Shareweb management and maintenance
• Web-publishing, coordination with FDFA-sharepoint technical team, user support
• Trouble shooting and provision of good web-performance

3. Quality assurance & monitoring, providing support for
• Development of a monitoring and reporting system to report on gender equality and
• Redaction of an annual status report on the implementation of the SDC gender goals of the Dispatch 2017-2020

The qualification and profile of bidder(s) include for
- Lot 1 and 3:
• Proven expertise in the field of gender & sustainable development, with sound knowledge on key gender topics in the Agenda 2030
• Proven experience in participative and practice-oriented methodologies and learning approaches

Lot 2
• Sound capacities in all aspects of share point management, web-publishing and internet communication tools

2.7 Location where service is to be delivered

Berne.

2.11 Will variants be accepted?

No

2.12 Are partial offers permitted?

No

3. Conditions

3.2 Deposits/guarantees

None

3.5 Consortium of bidders

Are not permitted.

3.6 Subcontractor

Subcontractors are permitted, subject to the prior approval of the awarding entity. If the bidder engages subcontractors in order to carry out the work, the bidder will assume overall responsibility. It will list all the subcontractors involved, together with the roles allocated to them, in annex 1 "Bidder information" of the tender document.
Any contractual delegation by the contractor of performance of all or part of the present contract to subcontractors shall be subject to the prior written consent of the contracting authority. Subcontractors and their personnel must satisfy all conditions stipulated in the present contract and the appendices thereto. The contracting authority shall be liable solely to the contractor. In the event that the contractor delegates performance of all or part of the contract, the contractor shall bear sole liability for the acts of any sub-contractors.

3.7 Suitability criteria

Based on the criteria given in the documentation

3.8 Evidence required

based on the evidence required in the documentation

3.9 Conditions for obtaining the tendering documentation

Costs: none

3.10 Languages for offers

English

3.11 Validity of offers

180 days after deadline for receipt of offers

3.12 Supplying source of the tendering documentation

at www.simap.ch
Languages of documents: English
Further information for obtaining the tendering documentation: The documentation on the public call to tender for the project mentioned can be downloaded from the platform www.simap.ch under: Running procedures, Confederation, Invitations to tender. In order to do so, you first have to register in the mentioned project. You will then be able to log in and use the password that you will have been sent by e-mail to download the documentation desired.

4. Other information

4.1 Conditions for countries not party to the WTO agreement

None

4.2 Terms of business

GENERAL TERMS AND CONDITIONS OF BUSINESS (GTC) OF THE SWISS FEDERAL DEPARTMENT OF FOREIGN AFFAIRS (FDFA) FOR MANDATES.
These General Conditions of Business (GTC) shall be deemed accepted by the con-tractor on submission of the offer.

4.3 Negotiations

remain reserved

4.4 Basic procedural principles

The client only awards public commissions for services in Switzerland to tenderers who comply with job security regulations and the conditions of work for employees, and provide equal payment for men and women.
The contracting authority awards public contracts for services provided in Switzerland only to bidders who ensure compliance with the health and safety regulations and employment conditions for employees, as well as equal pay for women and men.
If the service is provided outside Switzerland, the participant must ensure at least compliance with the International Labour Organization’s fundamental conventions in accordance with Annex 2a PPO.
The self-declaration form “Compliance with working conditions, workplace health and safety regulations and requirement of equal pay for men and women: Declaration by the supplier” has to be signed and is to be submitted with the offer.

4.5 Additional information

The option of directly awarding follow-up mandates is reserved.

4.6 Official organ of publication

www.simap.ch

4.7 Procedures for appeal

The present tender proceeds in accordance with Section 3 of the Federal Ordinance on Public Procurement (FOPP). There is no right to appeal.