Admin and Finance Assistant:

Support the CEO with the Administrative work;

Schedules and coordinates meetings, events, interviews, appointments, for the CEO and the team leader.

Assist the Supervisor in daily management of program administrative and financial issues;

Prepare letters, correspondence and other forms;

Answering and distribute incoming emails, fax and correspondence on time.

Preparing payment requests for the Finance Department.

Liaise with organizations, companies, Societies to arrange meetings and take minutes.

Review all incoming invoices and payments, and ensure the compliance of the supporting documents;

 Prepare checks and the transferring wires.

Assist the CEO in organizing business trips including purchasing tickets, hotel accommodation and transportation for staff, consultants, counterparts and travel expense calculation Handling General Insurances and Health Insurance responsible.

Responsible for scanning and filing of all the financial documents;

Responsible for the safeguarding of data, financial records, and banking materials.

Assist reviewing financial office files;

Update the actual spending from each budget line on a monthly basis;

Handle both payments and receipts (accounts payable and receivables).

Inform the Finance Specialist of all the correspondence and non-routine financial issue;

Procurement;

Prepare the Analysis sheets for the offers.

Handling Office Petty Cash.

Responsible for the Visa section (travel abroad case project).

Permits Section responsible.