Administrative officer:

 • Answer and direct phone calls.
• Organize and schedule meetings and appointments.
• Maintain contact lists.
• Carry out administrative duties like typing, copying, binding, scanning etc.
• Produce and distribute correspondence memos and letters.
• Assist in the preparation of regularly scheduled reports.
• Develop and maintain a filing system.
• Order office supplies.
• Book travel arrangements.
• Submit and reconcile expense reports.
• Provide general support to visitors.
• Provide information by answering questions and requests.
• Prepare and monitor invoices.
• Ensure operation of equipment by completing preventive maintenance.
requirements; calling for repairs; maintaining equipment inventories evaluating new equipment and techniques.
• Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
• Contribute to team effort by accomplishing related results as needed.
• Write letters and emails on behalf of other office staff.
• Book conference calls, rooms, taxis, couriers, hotels etc.
• Cover the reception desk when required.
• Maintain computer and manual filing systems.
• Handle sensitive information in a confidential manner.
• Take accurate minutes of meetings.
• Coordinate office procedures.
• Reply to email, telephone or face to.
• Oversee and supervise the work of junior staff.