Coordinator, Recruitment

About us:

The YMCA cares about raising healthy and resilient kids, ensuring youth feel confident and supported, and helping people feel healthy and connected to others in the community. As the Lower Mainland's largest operational charity, our staff and volunteers provide vital community services that have a positive impact on some of the community's most pressing social issues.

We’ve been a part of the Lower Mainland for more than 130 years––a place where people of every age and background find the support they need to reach their potential. Serving 120,000 people annually, the YMCA of Greater Vancouver provides programs and services in health and fitness, aquatics, child care, camp, employment, education and training, child and family development, immigrant services, global initiatives, youth leadership development and health management. In all things, we align our activities with our values:

Do the right thing - We are caring, respectful, honest and responsible in all we do
Put people first - We believe in the strengths, perspectives and passion of people
Keep our promises -We do what we say we will do
Lead by example -We are courageous, speak with conviction, listen attentively and collaborate

Nature & Scope:

Reporting to the Human Resources Manager, the Recruitment Coordinator supports high-volume recruitment and human resources related administrative tasks. The Coordinator primarily serves the YMCA’s Children’s Services department, which includes licenced and unlicensed child care programs. The Recruitment Coordinator represents the YMCA to potential candidates and actively cultivates an excellent applicant experience.

Major Responsibilities:

Perform high volume recruitment within tight timelines, including: creating and updating job postings, posting job postings, shortlisting applications, coordinating interviews, leading interviews, making or facilitating hiring decisions, preparing letters of offer and hiring packages, extending job offers, collecting and submitting all new hire paperwork and documentation, and communicating all status updates

Answer general phone inquiries and monitor the HR email account to direct emails as needed
Update and maintain secure confidential personnel files for employees
Call or email to complete reference checks for potential job applicants
Submit applications for Criminal Records Checks online to the Ministry of Justice
Provide reception coverage at Royal Avenue reception desk as scheduled
Support the HR Coordinator and HR Manager with administrative tasks as required

Attend career fairs and employment events to promote the organization and publicize current employment opportunities
Comply with all relevant policies and legislation including the Employment Standards Act, BC Human Rights Code, YMCA policies and procedures, related employment laws, and other applicable agreements
Support YMCA philanthropic initiatives

Qualifications/Experience:

Diploma in a related program, 1 year of recruitment experience and/or a combination of related education and work experience
Experience/knowledge in principles of human resources, an asset
Experience with ADP Workforce Now, an asset
Excellent oral and written communication skills
Strong organizational and interpersonal skills
Self-motivated and able to work well independently and in a team environment
Proficient with MS Office Suites for word processing, spreadsheets, email systems and database applications
Accurate and detailed editing skills
Valid drivers license and access to a vehicle for occasional travel across Lower Mainland, Fraser Valley, and Sea to Sky
Successful candidates will be required to provide a current and satisfactory Criminal Reference Check/Vulnerable Sector Search issued no later than six (6) months preceding start date

Competencies:

In addition to bringing a commitment to YMCA vision and values, the candidate should possess the following competencies:

Leading Self

Evolve in Professional Capability – Commit to being better
Achieve Excellence and Authenticity – Show up with the best version of you

Leading Others

Develop the Potential in Others – Help people grow and lead
Create a Culture of Connection – Build bridges between people and partners

Leading Mission

Think and Act Strategically – Make good decisions and act on them
Make an Intentional Impact – Advance the strength and cause of the Y