Business Support Assistant (Administration)

Female applicants and individuals with disabilities are encouraged to apply.

WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles.

Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance. 

TERMS AND CONDITIONS

Position Title:           Business Support Assistant (Administration) 

Contract Type:          Service Contract (SC)

Grade:                        SC-4 (equivalent to GS-4)

Contract Duration:    12 months (with possibility of extension)

Duty Station:             Kathmandu

Post:                         1 position (one)

Nationality:                Nepalese ONLY 

KEY ACCOUNTABILITIES (not all-inclusive)

1.    Gather information with clear direction to support the drafting of documents and preparing reports by other staff. 
2.    Respond to queries and escalate where appropriate, in order to provide timely and accurate service to clients. 
3.    Support in processing and managing routine administrative and financial tasks in various functional areas, to contribute to the effective and timely management of resources. 
4.    Provide revision and proof-reading services for standard documents, to contribute to the development of accurate documentation. 
5.    Take responsibility for the maintenance of set standard systems and files, to ensure information is accurate and readily available for the function. 
6.    Identify simple discrepancies in statistics and data, such as missing information, and report to senior staff in order to support clients to deliver their work. 
7.    Take responsibility for data integrity to facilitate availability of accurate information in corporate systems. 
8.    Provide guidance on routine business support methods and practices to junior colleagues to ensure services are delivered consistently and to the required standards. 
9.    Work with a variety of individuals, taking on feedback where appropriate to assist in business support delivery for staff. 
10.    Create purchase requisitions; forward payment requests after completion of corporate system procedures.
11.    Create payment request and petty cash for admin related payments.
12.    Assist in facility and premises management.
13.    Assist in inventory management.
14.    Liase with oursourced staff to coordinate and smoothen daily operations of the CO.
15.    Perform duties as required.

Education: Completion of secondary school education.

Experience:

• Minimum of two years of progressively responsible work experience in general administration.
• Work experience in UN agencies is preferred.

Deadline for Applications:

Tuesday, 14 December  2021

Only shortlisted candidates will be contacted.