Admin and Finance Intern

Background

United Nations Development Programme (UNDP) China is the China country office of United Nations Development Programme – the global development network of the United Nations. UNDP China has an extensive history in working in the area of poverty reduction, energy and environment and sustainable development and it also increasingly engages in South-South cooperation projects. 

Duties and Responsibilities

Under the guidance and supervision of the Operations Manager and Finance Officer, the Intern provides administrative and finance support services ensuring high quality and accuracy of work, execution of transparent and efficient services and processes in CO. The Intern promotes a client, quality and results-oriented approach.

The Intern works in close collaboration with the operations, programme and projects staff in the CO and other UN agencies staff to exchange information, resolve procurement and administrative issues and ensure consistent service delivery.

Administration Tasks:

Conduct market research and supplier sourcing
Help develop Term of Reference, Request for Quotation and Request for Proposal
Assist managing competitive bidding process including bid opening, bid evaluation, consolidate evaluation document  
Collect, search and compile potential suppliers list
Archive travel purchase orders and related files
Update consultant roaster and supplier roaster
Backup the Receptionist/Administrative Assist and when he/she is one leave/mission
Provide logistic support for events, missions and conference 
Performs miscellaneous job-related duties as assigned.
Finance Tasks:

Financial support to country office programme teams (as assigned by the supervisor).
Follow up with related team on obtaining payment supporting document
Provide administrative support for managing finance related documentation such as copying, scanning and binding 
Maintenance of the proper filing system for financial records and documents.
Perform any tasks assigned by the Supervisor

Competencies

Education:

Candidates must meet one of the following educational requirements:

•          Enrolled in a Master's or in a Ph.D. programme

•          In the final year of a Bachelor’s programme;

•          Or within one year after graduation from a Bachelor’s, Master’s or Ph.D. programme,

•          Or be enrolled in a postgraduate professional traineeship program and undertake the internship as part of this program

REQUIRED DOCUMENTS

Please submit your application with below documents in one PDF,For people who apply from UNDP Jobs, please note that the system will not accept the uploading of more than one document so please merge or scan all your documents into one prior to uploading.

CV and letter of motivation
Copy of school transcript
Indicate if you will be financially supported by any institution or programme, such as a university, government, foundation or scholarship programme, and the financial amount.
*Candidate who didn’t submitted required document will not be under considerate of the selection processes.

IT skills:

Knowledge and a proficient user of Microsoft Office productivity tools;
Some familiarity with graphic design software or web-based tools in an asset
Language skills:

English and Mandarin Chinese required;
Knowledge of other UN languages is an advantage;
Other competencies and attitude:

Sound communication skill and sense of judgment
Database management skills;
Detail-oriented, preferably with previous administrative and office management experience;
Eager to learn new things and gradually adapt the theory into practical work 
Ability to work independently;

Required Skills and Experience

Interns must provide proof of enrolment in health insurance plan and medical certificate of good health prior to starting the internship. Any cost arising from accidents and illness incurred during an internship assignment will be the responsibility of the intern.
The stipend will be paid monthly. Interns will have 1.5 days of leave per month.
Interns are responsible for obtaining necessary visas and arranging travel to and from the duty station where the internship will be performed; Cost and arrangement for travel, visas, passports, accommodations and living expenses are the responsibility of the nominating institution, related institution or government, which may provide the required financial assistance to its students; or the intern.
Intern must not apply for or be appointed to a position that should be encumbered by a staff number during the period of their internship. Interns are expected to fulfill the terms of their internships. Therefore, internship must not be foreshortened for the purposes of allowing an intern to apply for a position
Interns are not staff members and may not represent UNDP in any official capacity.