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Deputy Procurement Section Head (m/f/d)

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Last update: Aug 12, 2022 Last update: Aug 12, 2022

Details

Deadline: Aug 31, 2022 Deadline for applications has passed
Location: Jordan Jordan
Sectors: Procurement Procurement
Job type: Contract, 12 months +
Languages:
English English
Work experience: From 10 years
Date posted: Aug 12, 2022
Expected starting date: As soon as possible

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Description

For an ongoing project we are currently looking for a deputy procurement section head.
 
Background
 
The Syria Recovery Trust Fund (SRTF) was established for the financing of reconstruction activities to rebuild the country and alleviate the suffering of the Syrian people as a result of the on-going conflict. The SRTF was created to provide the international community with a vehicle to offer financial support to the National Coalition for responding to the needs of the Syrian people.
 
The Management Unit (MU) was established to manage the Fund and its allocations to projects addressing reconstruction, recovery, and stabilization to alleviate the suffering of the Syrian people.
 
Governing bodies of SRTF are the:
  • Steering Board (SB), with frequent meetings two times a year,
  • Management Committee (MC), meeting every three months, 
  • Director General of SRTF (DG).
Key Responsibilities
 
The Deputy Procurement Section Head shall assist the head of section and lead the team of professional staff of the Procurement Sector (PrS) and provide guidance, supervision and management and ensure quality and relevance of the needs for projects’ delivery for fulfilling its objectives. The key responsibilities of the Deputy Procurement Section Head include but are not limited to the following:
  • Maintain an effective organisational structure in the PrS to achieve a results-based operation and delivery of assigned tasks;
  • Improve on the work by each member of the PrS on preparation and implementation of the project bids collaboration with implementing partners (IPs) and local stakeholders (LSs);
  • Supervise and coordinate the staff of the PrS for timely preparation of bid documents for submission, discussion, approval and publication;
  • Upon request by the Chief Operations Officer (COO), assist the PrS Head to further develop the required methodology and framework under which procurement actions shall be implemented,  and recommend revisions as necessary for inclusion in the Procurement Guidelines;
  • Organise & supervise the establishment & maintenance of a database of potential markets and suppliers for goods & services;
  • Coordinate with the programme and the finance sectors in the development of  procedures for effective and timely implementation of approved projects;
  • Maintain adherence of bid procedures to procurement guidelines and regulations;
  • Provide plans for capacity building and technology transfer on procurement to IPs and contribute to workshops for LSs in project cycle management, preparation of necessary documentation (BOQs, specifications, bids, contracts, etc.);
  • Monitor ongoing procurement processes, and report to PrS Head and COO on corresponding  challenges;
  • Contribute to the production of budgets, cash flow, procurement & logistical needs and work plans, and the timely preparation of required reports on progress of works;
  • Supervise all procurement sector staff and ensure that established procedures in the Guidelines are being followed, as directed by the COO;
  • Attend meetings in the absence of the PrS Head, as required, and contribute to the operational needs of projects  workload through professional knowledge and “problem-solving” approach;
  • In charge of the procurement section, in the absence of the section head. 
Minimum Qualifications
  • Advanced university degree in related discipline i.e. business administration with major field in contract management & procurement, engineering economics and/or finance;
  • Professional accreditation from renown procurement institution required e.g. the Chartered Institute of Procurement & Supply (CIPS);
  • Minimum 10 years' professional experience in international reconstruction/ development sectors, and solid experience in the management of procurement services in diversified assignments in fragile and/or post-conflict environments;
  • At least 5 years' work experience at senior procurement management level, or proven ability to lead a group of expert staff;
  • Expert with an international professional background obtained in long-term assignments outside his country and region of origin;
  • At least 5 years' experience in operating procurement systems in major, donor-financed emergency aid and/or development funds with local partners in developing countries;
  • Good knowledge of EU- and UN-sanctions rules;
  • Good knowledge of local, regional and international markets for goods and services for emergency aid;
  • Good communication skills and keen sense of ethics and integrity in dealing with implementing partners, vendors and service providers;
  • Ability and readiness to travel within the Middle East region;
  • Excellent proficiency in English is required; Working knowledge of Turkish and/or Arabic is desirable.

Beneficial Qualifications

  • Knowledge of World Bank, United Nations, EU, KfW, or other major institutions procurement rules and procedures;
  • Past experience in working in countries in the Middle East region shall be positively considered;
  • Knowledge & experience in working in environments of emergency response operations and donors, and participation in multi-discipline project teams shall be positively evaluated;
  • Computer literacy in procurement software applications is highly desirable.
How to apply

If you are interested in the assigned position, please send your application via email. The application should include the following documents and information:

  • Your CV in English language, EU-format preferred.
  • A list of reference persons with contact details, if not included in the CV already.

Candidates who are considered for further evaluation and for recommendation to the client will be notified within two weeks after reception of the application. Please kindly understand that all other candidates will not be notified.