Senior Human Resources and Mobilization Manager

Company profile
SoCha LLC (a portmanteau of Social and Change) is an independent company that provides bespoke solutions to social challenges. Working across Asia and Africa, SoCha offers Monitoring, Evaluation, Analysis and Learning solutions to bi-lateral, multilateral, and philanthropic foundation donors. SoCha emphasizes the use of robust and rigorous analytical and data collection methodologies to inform decision making. We work actively with clients to ensure the social and economic consequences of policy making decisions are understood and appreciated in non-technical terms.

Background
SoCha, LLC is preparing a response to the Request for Task Order Proposals for the Monitoring, Reporting, and Capacity Strengthening Contract for the Sahel (MRCS). This award will mainly support USAID/Sahel Regional Office (SRO) in Niger and Burkina Faso, and provide limited assistance to Mauritania, Chad, and The Gambia.

This mechanism will advance USAID/SRO’s commitment to program effectiveness across all sectors, and to make informed strategic and management decisions. The MRCS will primarily work in Burkina Faso and Niger to carry out third party monitoring (TPM) in predominantly insecure areas and provide outputs and outcomes verification, conduct  evaluations/studies/ assessments, support stakeholders to have functioning M&E working groups at country level and capacity strengthening specifically in monitoring and evaluation (M&E) of appropriate offices/structures of the Governments of Niger and Burkina Faso (GoN and GoBF), as well as sub-national state institutions, local civil society organizations, community-based organizations, and implementing partners.

SoCha seeks an experienced Senior Human Resources and Mobilization Manager responsible for all Human Resources matters in the Ouagadougou office as well as assisting by providing logistics, administration, and operations support.

*** This is a designated local hire position – Suitably skilled and qualified Burkina Faso Citizens and residents are encouraged to apply. *** 

Scope of Work
This position is responsible for all Human Resources matters in Ouagadougou office as well as assisting by providing logistics, administration, and operations support.

Human Resources 

• Manage all aspects of recruitment—advertising, reviewing and short-listing applications, scheduling and participating in interviews, checking references, gathering all necessary documents, and ensuring they are accurate and complete, and preparing and presenting offers.
• Responsible for all Administrative matters in the project office.
• Ensure that all short term and long-term recruitment documentation are complete and saved in appropriate systems folders.
• Prepare Independent Consultant Agreements and Employment Agreements, collect complete and accurate supporting documentation, monitor level of effort, and distribute monthly contracts tracker.
• Manage staff on-boarding to ensure set-up of necessary equipment, systems, and other needs are in place upon contracts start date and oversee the orientation of newly hired long term staff.
• Ensure that all staff adhere to SoCha timekeeping and leave policies, and monitor staff leave balances.
• Manage any necessary consultant amendments and employment agreement modifications.
• Update the company manual and Local Employee Compensation Plan as required, ensuring they are in accordance with SoCha and USAID policies and regulations, and local labor law.
• Oversee all aspects of national and regional personnel performance and professional development tasks—goal setting, regular evaluation, and end-of-year assessments.
• Contribute to procurement of health insurance, ensure that all staff are enrolled in Project insurance policies and serve as point of contact for any ongoing communication with providers.

Mobilization Management:

• In consultation with the team, establish procedures for the operations and maintenance of the office.
• Oversee day-to-day office operations and requirements.
• Oversee procurements and logistics for the project.
•  Manage office budget, petty cash, and procurement.
• Assist business administration functions such as positional email monitoring, tax registration, bill payments and filing.
• Coordinate and chair meetings.
• Manage the administrative team and project drivers in the local office.
• Format systems to meet client requirements.

Other tasks may include:

• Communicate and enforce procedures for the operation and maintenance of the office, where required.
• Manage the office budget and petty cash for all ongoing services and costs (e.g., rent, utilities, supplies, maintenance, telephone). Ensure record system is adhered to track usage and meet accounting requirements.
• Ensure a system is in place to monitor staff communication costs, including mobile phones and modems.
• Manage the inventory process, record any losses or damaged items. Prepare report to USAID for any losses.
• Assist program staff to manage events (e.g., budgets, venues, equipment, and supplies).
• Prepare annual property report for USAID.

Qualifications

• Bachelor’s Degree in business administration, Management, or another relevant field. Master’s Degree (preferred).
• 5+ years relevant working experience managing human resources on donor funded projects.
• 3+ years relevant working experience in managing administrative, operational and /or procurement tasks on donor funded projects.
• Excellent writing, computer, and organizational skills.
• USAID experience and basic knowledge of FARs and AIDARs is highly desirable.
• Proven ability to work closely with a variety of project stakeholders including local senior and support staff, USAID personnel, Home Office staff, consultants, vendors, and subcontractors to work collaboratively to solve administrative and operational problems as they arise.
• Proficient in English and French, both written and spoken.
• Familiar with local labor laws

Location
SoCha office in Ouagadougou, Burkina Faso.

How to apply
Suitably skilled and qualified applicants should upload their CV via https://jobs.socha.net/senior-human-resources-and-mobilization-manager-burkina-faso-2022-03-15/. Applications close on March 15, 2022. Candidates will be reviewed on rolling basis and may be selected before the closing date.