HR Administrator

Oxford Policy Management is seeking a highly efficient and diligent HR Administrator to support with the smooth function and performance of a busy inhouse Human Resources department. The successful candidate will be able to provide high quality, responsive administrative support and co-ordination for HR-related activities, and contribute to the development of the service provided by the team to the business. 

This is an exciting and key role within the HR department. You will be working with a collaborative and supportive team that support a range of functions across the business and works with a number of key teams to ensure smooth processes across the entire employee lifecycle.

In order to ensure the effective analysis and delivery of all transactional HR activities, you will provide consistently high quality and effective administration, employee process improvement techniques, and act as a key support figure to the HR Team and wider business colleagues. You will also have the opportunity to be involved in process improvement initiatives and projects for the simplification and use of the HR services.  

Your success in this role will lead to an excellent opportunity to learn about the workings of, and develop yourself within, a fast-paced and enriching HR function. 

Day to day responsibilities of this role will include (not exhaustive): 

• Providing accurate and timely support for all operational HR & Payroll activities across the whole employee lifecycle e.g. joiners, leavers, changes to T&Cs, benefits administration, discipline, grievance, attendance and performance management. 
• Maintaining and updating the HR Information System (HRIS - cascade/MS Dynamics) to ensure accurate data  
• Providing data required for senior management/board reports or as requested by the team  
• Raising employee contracts, adding employee details to the HRIS, providing employee change letters including maternity/paternity and training database (Essential Skillz) and other related templated documents. 
• Supporting the maintenance of policy, procedure and standard HR administration documentation, including staff handbooks, organisational charts and operating guidelines 
• As a process champion, you will work with the team to assist with governance of HR processes, process maps, documentation, knowledgebase documentation and HR Intranet ensuring that all relevant systems are kept up to date. 
• Leading, managing and/or supporting various HR projects as requested by the HR Operations Manager 
• Providing support to the HR Director in projects analysis, presentations and other duties 
• Maintaining and updating the payroll log with HR Business Partners for UK staff on a monthly basis  
• Deducing and responding to general HR queries, with a pre-emptive and holistic manner  
• Assisting with the development of the on-boarding process for new starters to co-ordinate and ensure completion of exit interviews.  
• Ensuring that service levels are met and knowing when to flag issues around meeting client needs 

Candidates will need to display the following essential key skills, experiences and attributes in order to be considered:

Professional knowledge: 

• Degree in relevant discipline or similar level of knowledge gained through relevant work experience.  
• Demonstrable professional/technical skills appropriate to the primary focus and activities of the team/office  

 HR Administration, Co-ordination Support:   

• Experience of working in/and or supporting a busy HR team across the various employee cycle 
• Experience of working with systems, in particular a HRIS and running reports and analysing data  
• Ability to balance the day to day deadlines with the longer - term activities, i.e. monitoring and change of process work 
• Experience of co-managing projects and has a desire to drive change through continuous improvement 
• Experience in supporting internal stakeholders and/or HR colleagues to roll out good practice and new processes  
• Have an ability to display the need for diplomacy and confidentiality 
• Experience of working with HR employee queries and quickly getting up to speed with technical concepts within HR 
• Ability to work as part of a team, as well as to develop relationships with key stakeholders 

 Behavioural capabilities: 

 Analytical and Solution Focused: Curious about and energised by solving problems. Focuses on continuous improvement and the learning that comes from this, and encourages same approach in others

Impact & Delivery Oriented: proactive can-do attitude. Balances multiple priorities by effective planning whilst retaining accountability to deliver high quality work to deadlines

Communication: Active listener, responsive and a clear in expressing ideas and requirements.

Collaborative: Works collaboratively and effectively with the team, stakeholders and others to achieve required role outcomes 

If you meet the above skills and experiences, we would really like to hear from you. Please submit an up-to-date CV via the portal by the closing date shown on the website. (We will be reviewing and interviewing on a rolling basis, so please apply early to avoid disappointment).