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Project Assistant (Gender & Inclusive Development)

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Last update: Jun 24, 2022 Last update: Jun 24, 2022

Details

Deadline: Jul 23, 2022 Deadline for applications has passed
Location: USA USA
Organization: EnCompass LLC
Sectors: Administration Administration
Job type: Permanent position
Languages:
English English
Work experience: From 1 years
Date posted: Jun 23, 2022

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Description

Position Description

The Project Assistant provides proactive, customer-focused administrative, operations, and programmatic support for the Gender & Inclusive Development team and projects, which are part of the Learning & Leadership Development Practice Area.

The position is based at EnCompass’ Rockville, MD headquarters (Hybrid work schedule).

Position Duties and Responsibilities

Essential functions:

  • Provides day-to-day administrative support
  • Provides effective and timely logistical support to staff and consultants for courses, including domestic and international travel arrangements, production and reproduction of training materials, shipping, etc.
  • Supports planning and coordinating meetings and offsite events, including hotel, meal, and event details and requirements
  • Assists in creating and maintaining team and project calendars of deliverables and events. Support meeting scheduling and virtual meeting space reservations
  • Maintains meeting notes and identification of action items to ensure timely follow-up Works closely with clients and participants in organizing workshops (e.g., drafting communications, sending welcome letters, responding to questions, etc.)
  • Assists with the implementation of learning events in Washington D.C., virtually, and overseas
  • Supports training evaluation and gender analysis data collection, entry, analysis, and report-writing
  • Maintains SharePoint files and Google Drives and communications sites/fora for the Gender & Inclusive Development Team and assigned projects
  • Provides file management support, including project records and other project-related knowledge management. Support internal communications and team cohesion through ensuring knowledge sharing and communication across project activities
  • Maintains project records, project-related KM and disseminates information about project results
  • Assists in drafting consultant agreement documentation
  • Reviews consultant invoices and travel expenses; support finance department in the purchase and payment of products and services
  • Supports the implementation of face-to-face workshops and vILT sessions and other learning events
  • Supports the production of virtual Instructor-Led Trainings (vILT) on Adobe Connect, Zoom, Webex, Google Meet, and other virtual learning software
  • Assists with the development, formatting, and editing of proposal products (including resumes, and annex materials)
  • Engages fully as a member of the EnCompass staff team, including participating in staff meetings and other EnCompass events
  • Other duties as assigned

Position Requirements

Qualifications

  • High School Diploma and 2 years of experience, Associate’s degree or Bachelor’s degree with one year of experience working in an office

Experience and Skills

  • Interest in international development, gender, and social inclusion
  • Strong written and oral communication skills
  • Ability to work under pressure and manage competing priorities and deadlines
  • Ability to work within defined standard operating procedures and adhere to quality guidelines
  • Attention to detail, accuracy, and strong time management skills
  • Ability to take initiative and work independently as needed
  • Strong teamwork and interpersonal skills
  • Basic skills in operational processes
  • Proficiency with all MS Office products, experience with graphics 

How to Apply

Please submit a CV and cover letter with your application.

EnCompass LLC is a progressive Equal Opportunity Employer. We promote, celebrate, and support a diverse and inclusive organizational culture and workforce. We are committed to providing all of our employees with an environment free from discrimination and harassment, where all are treated with dignity and respect. We do not tolerate, and explicitly prohibit, discrimination or harassment of any kind, at any time, in all aspects of employment. This includes recruitment, hiring, promotions, disciplinary measures, terminations, compensation, benefits, social and recreational programs, and training. EnCompass also does not tolerate retaliation against individuals who report discrimination or harassment. Our continuing commitment to the principle of Equal Opportunity Employment for all means all employment decisions are based only on the job requirements, the candidate’s qualifications, and the needs of EnCompass as a business—not on race, color, ethnicity, national origin, religion, belief, sex (including pregnancy and related medical conditions), gender identity or expression, sexual orientation, age, disability status, veteran status, genetic information, HIV status, family/marital/parental status, or any other status protected by the laws and regulations in the jurisdictions where we work.

The employer will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990.

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required of personnel so classified.

The incumbent must be able to work in a fast-paced environment with demonstrated ability to juggle and prioritize multiple, competing tasks and demands and to seek supervisory assistance as appropriate.