Procurement and Subcontracts Officer

Results for Development (R4D) is a leading non-profit global development partner. We collaborate with change agents around the world — government officials, civil society leaders and social innovators — to create strong systems that support healthy, educated people. We help our partners move from knowing their goal to knowing how to reach it. We combine global expertise in health, education and nutrition with analytic rigor, practical support for decision-making and implementation and access to peer problem-solving networks. Together with our partners, we build self-sustaining systems that serve everyone and deliver lasting results. Then we share what we learn so others can achieve results for development, too.

We have a unique and vibrant culture at R4D. Diversity, equity and inclusion are at the heart of our work environment and help advance our mission. Diversity—of ideas, identities, perspectives and backgrounds—is vital to who we are and what we do. We seek people who embrace these values and will help reinforce them. Our work culture is collaborative, creative and entrepreneurial. We operate based on trust and respect. Teams across the organization frequently collaborate on programmatic work and support each other in continuously building a better R4D.

R4D is seeking a Procurement and Subcontracts Officer to join the Operations team. Reporting to the Director of Procurement & Subcontracting, this position will provide full life cycle (pre- and post-award) contracts administration support to R4D’s 175+ employees based in five (5) international HUBs and in the U.S. The position supports R4D’s broad Client portfolio, which includes awards from Federal, non-Federal, international government entities, multi-lateral, foundations, and private institutions.
The officer will be responsible for performing pre- and post-award procurement and subcontracting transactions to prepare and issue binding legal instruments on behalf of R4D which facilitate procurement of goods, services and works. Procurement and contracting transactions performed by the Officer include but are not limited to subaward instruments (subagreements, subcontracts, subgrants, work orders), non-disclosure agreements (NDAs), memorandum of understandings (MOU), teaming agreements, data protection agreements (DPAs), leases, request for proposal (RFP)/ request for quotation (RFQ) packages, supply service agreements, and a variety of vendor commercial contracts (and modifications thereto). Common contract types the Officer will issue include but are not limited to cost reimbursement, fixed price, and time and materials. The officer assists in interpreting Client rules and regulations; supports teams on supply chain strategies and complete package requirements; performs transactions within unit service level standards; interfaces with both internal and external stakeholders worldwide; ensures conformance to R4D policies and procedures, Client regulations, terms & conditions; performs unit reporting tasks; contributes to unit training, policy and procedure materials and activities; performs compliance and risk analysis reviews; assists in the R4D Fellows Program administration; and other duties as assigned.
Duties and Responsibilities

Liaise with project teams to understand and execute procurement and subcontract needs and facilitate coordination, cooperation, communication, and learning
Support teams on pre- and post-award best practice approaches for contract types; strategies for subaward monitoring, compliance, or corrective action; sourcing or competition requirements; and integration of small business suppliers
Review requisitions submitted for processing and conformance to policy & procedures
Conduct supplier risk analysis tasks including due diligence and sanctions checks and collect/warehouse supplier data for the same
Draft and issue standard and complex binding legal instruments and modifications thereto; including updates to Client rules, regulations, and terms and conditions
Interpret prime award flow-downs applicable to procurement and subcontracting actions
Review supplier inputs/redlines to contracting documents and escalate to Director for resolution
Conduct fact-finding as needed to review basis of estimates and source documentation verifying supplier cost estimate factors (e.g. cost and price analysis, value-for-money, market analysis)
Set-up vendor and purchase order data in R4D finance system and/or consultant database
Collect, warehouse, and archive supplier data ensuring files are complete and accurate
Monitor unit email alias for internal and external requests for support and data submitted
For R4D Fellows Program, disseminate requirements; aid in the processing and renewal of contracts; conduct staff training and knowledge management of program data and materials
Conduct complex unit reporting using R4D’s finance system and internal tools
Liaise with Finance team with audit requests or data collection, as needed
Participate in proposal capture or award start-up meetings to support to procurement and subcontracting needs
Submit data into Client reporting portals that conforms to data entry requirements
Contribute to the development and delivery of staff training on unit policies and procedures
Maintain unit intranet page and contribute to updates on supplier-facing communication tools
Uphold ethical principles associated with function, conduct R4D business with integrity, apply critical thinking skills to propose resolution strategies, and identify risks to protect R4D and
Seek opportunities to create efficiency and innovation in business processes across internal workflows; project-specific supplier solutions; or customer service methods that actively contribute to R4D’s growth strategy and market positioning.
Participates fully as a member of R4D by contributing, assisting and participating in projects, activities, and initiatives as requested by management

Education and Experience

Bachelor’s degree and 3 - 8 years relevant experience with a non-profit, association, research institution, or NGO
Minimum 3 years’ experience with procurement and subcontracting tasks, workflow, systems, policies, and procedures and serving in a customer service function
Evidence of experience in interpreting U.S. Government and FCDO rules and regulations
Proven experience applying contracting knowledge across many types of Clients
Demonstrated skills in interfacing with Clients and performing relationship building
High level of proficiency in Microsoft Office Suite (Word, Outlook, PowerPoint, Excel), SharePoint, and DocuSign and exposure to finance systems
Evidence of self-directed work style both independently and as part of a high-performing team
Demonstrated skills in effective time management and work prioritization and may be asked to provide supervision of other staff
Exemplary professional and customer service orientation; with ability to coach and be coached in role
Ability to identify and escalate workflow items that require Director attention
Highlyeffectiveinterpersonalskills,includingsuccessfullymanaginginternalandexternalrelationshipsin multi-cultural environments and diplomatically manage collegial relationships
Ability to evaluate, synthesize, and extrapolate quantitative and qualitative data for reporting purposes
Proven written and spoken communication skills in English, including ability to negotiate legal language in contracting documents
Ability to multi-task while maintaining strong attention to detail.
Ability to understand prime contract contents to ensure lower tier compliance.
Professional, punctual, dependable, reliable, with a desire to learn and grow.
Demonstrated, enthusiasm, energy, and composure under pressure.
Interest in R4D areas of technical operation and understanding ways Procurement & Subcontracting can serve the mission.