Project Finance and Admin Officer

The Position:

The Project Finance and Admin Officer will be working Dhaka, UNFPA Bangladesh Project Office and reports to the National Programme Officer-Gender with overall guidance from the Operations Manager and Chief of Gender, UNFPA Bangladesh.

How you can make a difference:

UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person's potential is fulfilled. UNFPA’s strategic plan (2022-2025), reaffirms the relevance of the current strategic direction of UNFPA and focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices. These results capture our strategic commitments on accelerating progress towards realizing the ICPD and SDGs in the Decade of Action leading up to 2030. Our strategic plan calls upon UN Member States, organizations and individuals to “build forward better”, while addressing the negative impacts of the Covid-19 pandemic on women’s and girls’ access to sexual and reproductive health and reproductive rights, recover lost gains and realize our goals.

In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction.

UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.

Job Purpose:

The Project Finance and Admin Officer ensures the effective functioning of financial operations and systems in support of the programme and office management at the project level. He/She works closely with the Gender Technical Officers and the Government Implementing Partners (IP) to provides financial monitoring. He/she also does project expenditure analysis and advises on expenditure trends and implementation rates in coordination with the Programme Associate-Gender.

The Project Finance and Admin Officer facilitates the work of consultants, advisors, and experts and establishes and maintains collaborative relationships with counterparts in government, multi-lateral and bilateral donor agencies and civil society to address emerging issues. S/he must effectively influence counterparts from diverse backgrounds to jointly contribute to achieving UNFPA’s mandate. The Project Finance and Admin Officer is a substantive contributor to the programme team in the Country Office.

You would be responsible for:

Advisory support to different project personnel:

Advise and support project personnel in different projects and Country offices on programme budget reallocations and chart of accounts coding, accounting, policy
interpretation, application of financial regulations and rules and other financial matters.
Assist programme in preparation of the Work Plan and Budget.
Develop an expert understanding of UNFPA regulations, rules, policies and procedures in order to be able to provide integral monitoring, advice and support to projects.

Financial management and monitoring of accounts:

Analyze and monitor OFA balance and Expenditure (Certificates of Expenditure(COE)/FACE information) regularly for reasonableness. Contact projects to rectify
errors where observed with a view to ensure regulations, rules, policies and procedures are adhered to. Monitor expenditure levels at regular intervals at the respective project(s).
Maintain financial records of the project.
Facilitate in the annual Audit done by FAPAD/external audit and the during the implementation of the audit recommendations.
Ensure accuracy, coding and prompt settlement by projects in quarterly advances.
Review accounting transactions to ensure compliance with policies and procedures.

Administrative Support:

Adapts processes and procedures, anticipates and manages operational requirements of programme/project inputs under national execution in terms of personnel, sub-contracts, equipment and other programme and project related events to facilitate programme/project delivery.
Assists in preparing and monitors the administrative budget at project level and ensures financial transactions are in accordance with UNFPA financial rules and procedures.
Assists concerned programme staff/personnel in responding to audit issues.
Reviews and prepares material for common system activities relating to common services and premises, cost recovery, security etc. and represents UNFPA in related to inter-agency.
Does Inventory management, Vehicle management, supervise the driver and store management of concerned project(s).

Assistance in monthly, quarterly, year-end closure process:

Assistance with monthly, quarterly, year-end closure process and prepare financial analysis, schedules and statements as requested including other statutory reports and prepare financial analysis as requested.

Others:

Promote continuous improvement and harmonization of business processes.
Complete mandatory courses at UNFPA (e.g. Ethics etc) and courses having a direct impact on day-to-day work (e.g. IPSAS). Encourage taking other courses for
continuing professional development.
Perform activities that may be assigned from time to time to ensure the success of the working team.
Any other activities as assigned by UNFPA Country office management.

Qualifications and Experience:

Education:

Masters and/or Bachelor’s degree in business administration, finance, accounting or related field.

Knowledge and Experience:

5+ years of relevant experience in administration, finance or office management in the Government Project/s.
Proficiency in current office software applications and corporate technology based financial systems.
Good knowledge of ERP systems, preferably Peoplesoft (ATLAS) highly desirable.
Working in team
Time management and multi-tasking ability.

Languages:

Fluency in oral and written English and Bangla

Required Competencies:

Values:

Exemplifying integrity,
Demonstrating commitment to UNFPA and the UN system,
Embracing cultural diversity,
Embracing change

Core Competencies:

Achieving results,
Being accountable,
Developing and applying professional expertise/business acumen,
Thinking analytically and strategically,
Working in teams/managing ourselves and our relationships,
Communicating for impact
Conflict and self-management
Empowerment/Developing people/Performance management

Functional Competencies:

Business acumen
Implementing management system
Innovation and marketing of new approaches
Leveraging the resources of national governments and partners/Building strategic alliances and partners
Resource mobilization

Compensation and Benefits:

This position offers an attractive remuneration package including a competitive net salary plus health insurance and other benefits as applicable.