Partnerships Management Officer

You'll contribute to ending world hunger by ...

The position of Partnerships Management Officer (PMO) will support smooth and effective partnerships through supporting the partner and Action Against Hunger in project cycle management, ensuring clear communication and guiding colleagues through partnerships processes and tools, with the support of the Grants and Partnerships Coordinator.

Key activities in your role will include

1.Ensure an overview of the partnerships project cycle

Update the partnerships matrix that includes all stages of project cycle management for each partner
Monitor end dates of partner Memorandum of Understanding (MoUs) and Operational Agreements (OA)
Monitor timely and compliant submissions of project reports
Jointly with Finance Officer, ensure financial transfers are completed according to plan
Monitor the implementation of partner capacity building plan
Monitor Partnership reviews
Monitor that supporting documentation is submitted
Review reporting information shared by the partner and support with clarifications, in collaboration with functional departments including finance, MEAL, Logistics and HR.
Ensure all key documents related to the partnership are filed in the right location
Report deviations to the partnerships project cycle to relevant stakeholders

2.Facilitate the process of completion of Action Against Hunger Partnerships Tools

Facilitate the completion of Expression of Interest (EoI), Due Diligence (DD), Memorandum ofUnderstanding (MoU), Operational Agreement with annexes, Amendments, Partnerships Reviews, and other relevant tools through gathering inputs from internal and external stakeholders.
Clearly communicate and, where needed, explain templates and deadlines for inputs and sharing reminders when necessary.
Store relevant documentation in the right online environment
Complete defined sections of the partnerships tools, under supervision of Grants and Partnerships Coordinator.
With support from the Grants and Partnerships Coordinator, organize and facilitate Partnerships Review meeting.

3.Function as an interlocutor between partners and Action Against Hunger

Establish a professional and positive working relationship with dedicated focal points of the partner organizations
Manage the online environment on Teams for partner organizations
Ensure regular check-ins with the partner
Ensure clear communication lines between the partner organization and Action Against Hunger staff
Where needed, serve as support and/or translator for the position of Programme Manager, Coordinator or DCD Programmes

4.Grants Management and Partner management tasks

Carry out Grants Management or Partnerships Management-related request by line-manager.

Do you meet the profile required criteria?

Understanding of Project Cycle Management within INGOs
Knowledge of the political and socio-economic context in Moldova and Ukraine
Knowledge of INGO programming in Moldova/Ukraine
Understanding of the Civil Society landscape in Moldova and Ukraine
Minimum 6 months professional experience working in project implementation, contract management, compliance or related
Ability to demonstrate strong oral and written communication skills in English, Romanian and Russian (Ukrainian language is desired)
Experience working with an INGO would be valued
Experience working with migrant and refugee population would be valued.
Experience with managing external relations/stakeholders would be valued
Experience in providing trainings would be valued
Knowledge of Humanitarian Project Cycle Management Knowledge of Localization Knowledge and experience of cross-cutting approaches (Do No Harm, Gender and Socio-cultural approaches).

Our remuneration package:

We offer immediate incorporation to a dynamic international network with the following remuneration package:

Formal work contract: Long Term
Base: Chisinau (Moldova)
Salary: according to Action Against Hunger salary scale and to candidate’s previous experience.