Finance Assistant

Tunisian national only

Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.
Under the overall guidance of the Deputy Director of Financial Management in Headquarters (HQ) and the daily supervision of the Operations Analyst, the Finance Assistant is responsible for providing support in execution of a wide range of financial services and administrative processes in the Country Office, ensuring timeliness, efficiency and transparent use of financial resources and delivery of services in accordance with organizational financial rules, regulations, policies, procedures and approved allocations. The Finance Assistant promotes a client-oriented approach consistent with UN Women rules and regulations, standard practices and guidelines.
The Finance assistant works in close collaboration with the Programme and Operations Team as well as with the Operations and Programme teams in UN Women HQ for solving complex finance-related issues and information delivery.

Duties and Responsibilities

Support Implementation of financial strategies, in full compliance of UN Women rules, regulations,policies, and recording and reporting systems;

Perform duties in full compliance with UN Women financial regulations and rules, policies and standardoperating procedures, including internal controls;
Review and verify financial transactions, activities, and documentation; taking correctiveactions as needed and reporting any unusual activities;
Assist to monitor financial exceptions reports for unusual activities or transaction, investigate anomalies and report to the supervisor conclusions and/or present recommendations for actions/decisions;
Monitor the proper functioning of the financial resources management system for office and programmatic budgets and resources.

Support Preparation and administration of Tunisia and Libya CO budgets in full compliance of UN Women rules, regulations, policies, and recording and reporting systems;

Assist in formulate the budget, control allotments, monitor expenditures, and prepare revisions according to the needs of the Tunisia and Libya CO;
Assist to prepare cost recovery documents or bills for the services provided by UN
Women to other programmes or organizations;
Provide support to create projects in Quantum system, support in preparation of budget revisions, revise project awards and status; and determine unutilized funds;
Support implementation and maintenance of control mechanism for development projects through monitoring budgets preparation and modifications and budgetary status;
• Assist to maintain internal expenditure control system;
• Undertake corrective actions on un-posted vouchers, including vouchers with budget check errors, match exceptions and unapproved vouchers. Respond to RO /HQ requests to resolve financial data issues;
• Input data in Quantum and monitor status. Keep stakeholders and clients informed for timely action and/or decisions.

Provide finance support to the Programme and Operations team;

Assist to review accounts receivables for UN Women projects and follow-up with project managers and
finance section at regional office and/or headquarters on contributions, deposits creation in Quantum and their application to AR pending items;
Prepare PO and non-PO vouchers for development projects;
Record and post transactions in Quantum system, , travel claims, and other entitlements;
Monitor the setup of budgets in Quantum to ensure they are in accordance with budgets agreed with donors and are input into QUANTUM at the detailed Activity ID level;
Monitor each month over-expenditure of budgets and follow up with Budget Owner;
Monitor proper follow up of advances to implementing partners, review their financial reports together with project managers;
Monitor the financial status and under the guidance of the Operations Analyst implement control mechanisms for management/development projects;
Monitor and proper follow up of all the financial items in Month-end and Year-end closure instructions status and under the guidance of the Operations Analyst, take correction actions as required;
Assist to provide information inputs to financial reports for Regional Office, HQ Finance and stakeholders;
Provide inputs and take necessary actions to facilitate timely financial project closure.

Provide administrative support to Resource Mobilization;

Support in compilation and to process information from donors, Tunisia and Libya CO, and programme team, as inputs to various databases and documents;

* Consultants are expected to be equipped with all materials and equipment needed to perform their tasks, for example laptop, software etc..
Deliverables Timelines
Monthly progress report (English) with the achieved responsibilities in line with the ToR and timesheets 5th of each month
Final report (in English) about the achievements, lessons learnt, and recommendations 20th September 2023

Competencies

Core Values

• Respect for Diversity;
• Integrity;
• Professionalism.

Core Competencies
• Awareness and Sensitivity Regarding Gender Issues;
• Accountability;
• Creative Problem Solving;
• Effective Communication;
• Inclusive Collaboration;
• Stakeholder Engagement;
• Leading by Example.

Please visit this link for more information on UN Women’s Core Values and Competencies: http://www.unwomen.org/-
/media/headquarters/attachments/sections/about%20us/employment/un-women-employment-values-and-competencies-
definitions-en.pdf

Functional Competencies
• Strong knowledge of financial rules and regulations and accounting principles;
• Some knowledge and application skills of IT tools and understanding of management systems;
• Strong knowledge of spreadsheet and database packages;
• Ability to provide input to business processes re-engineering, implementation of new systems;
• Ability to support administration.

Required Skills and Experience

Education

• A First-Level Bachelor's degree or equivalent in Finance or Accounting is required;
• Specialized national or international certification in accounting and finance is an asset;
• Successful completion of UN Women Accounting and Finance Test is required

Experience

• A minimum of 2 years of progressively responsible experience in finance is required;

• Experience in the usage of computers and office software packages (MS Word, Excel, etc)and spreadsheet and database packages, experience in handling of web-based management systems is required;
• Experience in the use of Quantum system is an asset.

Language Requirements

• Fluency in English, Arabic and French is required;

• Knowledge of the other UN official working language is an asset.

Evaluation Criteria

Individual consultants will be evaluated based on the following methodology: Only candidates obtaining a minimum of 49 points
in the technical evaluation would be considered for the financial evaluation.
Criteria Weight Technical: 70% (70 points)

• Criteria 1: Education 20%
•Criteria 2: Experience 40%
• Criteria 3: Language 10%

Financial: Lowest Financial Proposal: 30% (30 points)
The points for the Financial Proposal will be allocated as per the following formula:
•Contract will be awarded to the technically qualified consultant who obtains the highest combined score (financial and
technical);
•The points for the Financial Proposal will be allocated as per the following formula: (Lowest Bid Offered*)/ (Bid of the
Consultant) x 30;
•'Lowest Bid Offered' refers to the lowest price offered by Offerors scoring at least 49 points in the technical evaluation