Accounting and Procurement Specialist

BACKGROUND AND JUSTIFICATION

IESC is a leading U.S. nonprofit organization that fosters private sector development in the economically developing world. Since 1964, we have delivered lasting solutions that have resulted in more than 1.5 million jobs in 137 countries. We partner with businesses, cooperatives, entrepreneurs, jobseekers, and governments to sustainably build capacity, create jobs, and grow enterprises, sharing proven skills and experience that improve the lives of individuals, families, and communities around the world. Our major funders today are the U.S. Agency for International Development (USAID) and the U.S. Department of Agriculture (USDA), among others.  

IESC is recruiting for an Accounting and Procurement Specialist to provide support for the USDA-Food for Progress funded Agricultural Trade and Climate Smart Innovations (ATraCSI) project. The project is located in the Northern Triangle Region of Central America (El Salvador, Guatemala, and Honduras). ATraCSI will help address root causes of migration via a holistic approach to trade via the horticulture sector. The project will focus on implementing international and risk-based Sanitary and Phytosanitary Regulations (SPS) measures, implement measures under the existing World Trade Organization (WTO) Trade Facilitation Agreements (TFA), and assist in strengthening Climate Smart Agriculture (CSA) through development and transfer of agriculture technologies that focus on effective, sustainable, and environmentally friendly use of agricultural resources, which focus on the high value horticulture value chains.  

GENERAL OBJECTIVES

The accounting and procurement specialist is accountable for providing accounting services and procurement management support to the ATraCSI Team. This is a full-time (40 hours per week) position based at the ATraCSI office in Tegucigalpa and reports directly to the senior accountant and administratively to the Deputy Chief of Party – Honduras.  Works very closely with the Regional Grants and Procurement Specialist. 

RESPONSIBILITIES

Accounting:

• Adheres to standard accounting policies and practices from IESC and the Honduran government;
• Enter transactions, upload documentation, and perform reconciliations in IESC's accounting system (QuickBooks);
• Generates payroll entries on a monthly basis;
• Responsible for preparing and filing of taxes and the required payments for IESC to the Tax Administrative Rent Service (SAR), Ministry of Labor and Honduran Social Security Institute (IHSS), payment and report to Regimen de Aportaciones Privadas (RAP) and Instituto Nacional de Formación Profesional (INFOP); 
• Prepare the different reports to the Honduran Institute of Social Security and manage payment; 
• Prepares weekly and monthly expenditure reports in accordance with IESC policies and procedures;
• Works with the Senior Accountant in Guatemala and IESC Home Office on a monthly basis to answer questions or comments on the monthly financial report;
• Prepares asset, liability, and capital account entries by collecting and analyzing account information;
• Prepares financial reports with relevant backup documentation for the Home Office and USDA as requested;
• Responsible for maintaining good working relationships and constant communication with the Bank representatives in charge of the project bank accounts as well as Honduran government offices that are related to financial payments and tax reporting.
• After reviewing and receiving approval for payments, prepare and reconcile vendors payments;
• Reconcile reports and advances of employee travel expenses;
• Supports preparation of the monthly funds request for expenses of IESC Honduras;
• Maintains accurate and organized records for external audits of both Honduras and the United States;
• It complies with Honduras financial legal requirements by studying existing and new legislation, applying compliance with the requirements and advising management on the necessary actions; and,
• Responsible for keeping the inventory registry up-to-date;
• Complete other tasks assigned by the Finance and Administration Director 

Procurement:

• Supports the Procurement and Grants specialist in procurements related to in-kind donations to public sector beneficiaries in accordance with IESC policies and United States rules and regulations; 
• Ensure quality information management related to grants by overseeing the regular maintenance of grant files, reporting calendars, and updating of grants management tools;
• Collect, review, and file financial and narrative reports from grantees and other beneficiaries under assigned projects;
• Prepare the closeout of the grants after elaboration of the quarterly report; and,
• Ensures timely filing of relevant documents in IESC systems (SharePoint and OneDrive). 

QUALIFICATIONS

• Professional graduated from Accounting, Finance or similar areas.  
• Must have a Current Accountant Certificate in Honduras.
• Experience working in accounting for at least 5 years; 
• Experience in preparing and providing reports required by the government of Honduras
• Experience handling QuickBooks (preferred) or other accounting software; 
• Experience working on projects with funds from USDA, USAID or other multilateral agencies highly preferred; 
• Ability to prioritize among multiple competing requests; 
• Proactive, self-starter, detail-oriented, thorough and well organized; 
• Well-developed interpersonal and intercultural communication skills for teamwork; 
• Good management of Microsoft tools (Word, Excel, others) and internet; 
• Fluency in Spanish is required and handling English as a working tool (reading and writing
• documents). 
• Applicants must have Honduran citizenship or an authorization to legally work in Honduras.