Office Manager

Job Opportunity

USAID/UKaid State-Owned Enterprises Reform Activity (SOERA)

Office Manager

Deloitte is seeking candidates for the position of Office Manager to support the USAID/UKaid SOERA. This is a full-time position, to be based in Kyiv, Ukraine.

Project Background and Summary:

The purpose of Ukraine SOERA is to strengthen public sector business operations and transparency, improve governance and oversight, advance privatization of selected SOEs, and develop a strategic management model for enterprises remaining in state ownership. Smart SOE reform and targeted privatization in Ukraine will increase private sector participation, stimulate broad-based economic growth, and reduce corruption. During the war and Ukraine’s recovery, SOERA is prioritizing support to maintain critical public services to citizens, support relocation and resilience of public infrastructure and facilities, enhance strategic communications to the public and external stakeholders, and help plan and execute effective, efficient, and accountable reconstruction.

Objective:

The Office Manager will oversee the daily operations of the SOERA field office and work closely with the project team to maintain a comfortable work environment. The Office Manager provides exceptional customer service to all project members and external visitors. This position will be onsite at the project office. The Office Manager reports directly to the Director of Finance, Administration and Compliance (DFAC) and will work with support from the SOERA Home Office operations team.

Responsibilities:

• Coordinate appointments and schedules for office meeting spaces;
• Monitor office supplies and work closely with the field office procurement team to order stationery, furniture, appliances and electronics as required;
• Coordinate with the field office security team to ensure adherence to field office security manual and coordinate intracity transportation;
• Arrange travel and accommodation for international travelers;
• Develop and implement office policies and procedures in line with USAID and Deloitte policies, and industry best practices;
• Works with the Human Resources team to update office policies, maintain staff directory, and onboard new hires;
• Monitors office management and designs innovative work systems, identifying areas for improvement; and
• Be prepared to support ad hoc requests as assigned.

Minimum Requirements:

• BA or higher in computer science or relevant subject;
• 5 years minimum of professional experience in a similar role; 
• Demonstrated experience as Administrative Officer or Secretary;
• Exceptional attention to detail and organizational skills;
• Excellent communication and interpersonal skills; 
• Professional proficiency in written and spoken English;  
• Strong team player who thrives in a fast-paced environment.
  

Candidates are requested to send a CV, cover letter and 2-3 professional references to samstevens@deloitte.com and lamalone@deloitte.com no later than February 15, 2024. Please indicate the following in the subject field of the email: “SOERA Office Manager - Application”. Only shortlisted candidates will be invited for an interview.