HR and Staff Development Officer

Position Title: HR and Staff Development Officer

Duty Station: Juba, South Sudan

Classification: Professional Staff, Grade P2

Type of Appointment: Special short-term graded, nine months with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 29 January 2024

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Context:

IOM in South Sudan has a broad range of programming centered around three broad areas: humanitarian coordination and support; humanitarian response and resilience; and peacebuilding, transition, and development. Humanitarian coordination and support include leading/co-leading the Camp Coordination and Camp Management (CCCM) and Shelter and Non-Food Items (NFI) Clusters, Displacement Tracking Matrix (DTM), Water, Sanitation and Hygiene (WASH) and management of WASH and Shelter and NFI core-pipelines, humanitarian hubs, and common transport services.

Humanitarian response and resilience include CCCM, WASH, Shelter & NFI, health, protection, gender equality and inclusion, mental health and psychosocial support and the management of a Rapid Response Fund. Under peacebuilding, transition and development, IOM South Sudan implements programming on housing, land and property issues, transition and recovery, transhumance conflict prevention, community-based violence reduction, community development and migration management.

As an integral member of the UN South Sudan team, IOM South Sudan works across the humanitarian, peacebuilding, and development access with a broad range of programming clustered in three areas: humanitarian coordination and support; humanitarian response and resilience; and peacebuilding, transition, and development.

Under the overall supervision of the Head of Resources Management and the direct supervision of the Human Resources Officer (HRO), and in coordination with the Human Resources Division at Headquarters (HQs), Resources Management Unit in the Regional Office in Nairobi, Manila Administrative Centre (MAC) and Panama Administrative Centre (PAC), the successful candidate will work closely with the colleagues in the Human Resources (HR) Unit in IOM Juba to support and coordinate the human resources functions of all Offices in IOM South Sudan.

Core Functions / Responsibilities:

1. Assist the Human Resources Officer in implementing IOM's Human Resources policies, rules and regulations, as well as standards and techniques considering the mission activities; and check that the mission administrative procedures are in place and followed and are in accordance with these practices.
2. Assist with the Recruitment processes in the mission in close liaison with the Human Resources Officer and provide support to the mission in fulfilling the appropriate staff and non-staff vacancy needs; check that relevant recruitment procedures are effectively and swiftly applied.
3. Review contracts and personnel action forms issued for and in reviewing contract extension requests for international staff.
4. Review and update the personnel administration of South Sudan local staff to ensure processes are well followed and that documentation is correct.
5. Facilitate the timely appointment, transfer and separation of international staff in close coordination with Human Resources Officer, staff Personnel Administrators and other relevant units, as needed.
6. Track and follow up on the timely and regular implementation of the PAS – Performance Appraisal System in the mission and generate statistics and data required for the mission.
7. Check the maintenance of the HR Module in the mission to keep the information accurate and up to date.
8. Provide technical support for the transition of the ERP.
9. Assist with the roll-out/implementation of new HR WAVE updates including eREC.
10. Review personnel administration and payroll processing for local staff in the mission and ensure proper documentation with regards to payroll and personnel administration.
11. In close coordination with the Human Resources Officer, assist the mission in the implementation of up scaling or downsizing activities in accordance with HR policies as needed.
12. Coordinate the development, delivery and evaluation of staff learning and development programs and the implementation of an annual organization’s training plan and budget, evaluating the 'return on investment' of any training or development programme.
13. Provide day-to-day performance management guidance to managers within the mission in close coordination with HR Officer, Head of Resources Management and Staff Development and LearningL (e.g., coaching, counselling, career development, disciplinary actions).
14. Provide input on workforce and succession planning as well as resources management unit restructuring as needed in close coordination with the HORM.
15. Compile course evaluations; provide relevant statistics on training activities for inclusion in reports.
16. Draft reports and analyses that may be required in close coordination with the HR Officer, Senior Regional Resources Management Officer or Head of Resources Management.
17. Ensure the regular updating of the Mission organigrams/staffing table and contact lists.
18. Track and monitor gender balance mission statistics for gender target planning.
19. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in Human Resources, Business Administration or a related field from an accredited academic institution with two years of relevant professional experience; or
• University degree in the above fields with four years of relevant professional experience.

Experience

• Experience in human resources management, recruitment, organizational development;
• Experience in human resources management in a large-scale mission with emergency context; and
• Working experience in developing countries an added advantage.

Skills

• Ability to prepare;
• Excellent organization skills; analytical and creative thinking;
• Excellent interpersonal, cross-cultural, and diplomatic skills and the ability to lead and work collaboratively with a diverse team;
• High degree of computer literacy with good experience in HR IT systems and applications, good knowledge of MS Excel is essential. Demonstrated writing skills;
• Good knowledge of IOM/UN human resources and financial policies and staff rules and regulations; and,
• Good understanding of human resources challenges faced in a remote locations.

Languages

IOM’s official languages are English, French, and Spanish. All staff members are required to be fluent in one of the three languages.

For this position, fluency in English is required (oral and written). Working knowledge of Arabic and another official UN language (Chinese, French, Russian, and Spanish) is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes

Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).

Required Competencies:

Values - all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators level 2

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings.

IOM’s competency framework can be found at this link.

https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and background verification and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.