Resource Mobilisation and Grants Management Officer - EID

Resource Mobilisation and Grants Management Officer

Positioning and reporting

Under the authority of the Director General and the direct supervision of the Head of the Engagement and Investment Department.

Job purpose

The Resource Mobilisation and Grants Management Officer contributes to the sustainability of the Organisation’s activities by maintaining and increasing the voluntary contributions received from resource partners to the World Fund. He/she participates in the implementation of the resource mobilisation strategy and builds strong relationships with relevant resource partners as well as contributing to project management in coordination with technical teams.

Missions and activities

Manage a portfolio of grants executed through the Department

·       Provide financial management oversight;

·       Draft and review technical and financial reports to investors;

·       Draft and ensure follow-up of contracts/grants/ agreements with resource partners;

·       Work in collaboration with WOAH teams to ensure implementation of grants as per contractual requirements;

·       Prepare briefing notes for senior management on grants and financial contributions received by resource partners;

·       Contribute to the monitoring of commitments of projects managed through the Department in collaboration with the Budget and Accounting Units;

·       Highlight issues and potential solutions to senior management regarding active grants;

·       Contribute to the Monitoring & Evaluation of activities in collaboration with other Departments.

Undertake fundraising by identifying and exploring new leads and securing new income streams, and supporting the finalisation of new partnerships with resource partners and other relevant parties

·       Support the development and the implementation of the resource mobilisation strategy;

·       Gather intelligence on specific topics of interest for the Organisation and contribute to the development of resource mobilisation documents and other relevant materials aligned with the WOAH Strategic Plan;

·       Develop and maintain close relationships with resource partners and actively source new resource partners;

·       Work in collaboration with external technical partners, the FAO and WHO among others, on joint resource mobilisation efforts;

·       Explore innovative mechanisms for resource mobilisation;

·       Prepare and review concept notes and negotiation documents for resource partners;

·       Contribute to the preparation of budgets related to voluntary contributions to the World Fund from Members and partners during the negotiation of contracts, in collaboration with the Budget Unit;

·       In collaboration with the Legal Affairs Unit, verification of the legal implications and possible risks associated with the clauses of the contracts under preparation; 

·       Develop, negotiate and finalise draft grant agreements with resource partners, including drafting contractual provisions in consultation with relevant WOAH staff and services, when necessary

Support the preparation and organisation of the Advisory and Management Committees of the World Fund (annual meetings)

·       Prepare working documents and executive presentations;

·       Provide financial analysis of resource partner accounts;

·       Facilitate working group sessions;

·       Participate to the drafting of the minutes for these meetings.

Provide support to the work of the Department

·       Represent the Department (internally) or the WOAH (externally) at meetings, including meetings with resource partners and/or thematic meetings and conferences.

·       Archive key documents managed through the Department.

·       Draft papers, articles and other relevant informative material for both internal and external publications.

Qualifications and Experience

Required qualifications

·       Post-graduate degree (master’s) in a relevant discipline

·       At least 5 years of experience in project management, planning and implementation

·       Familiarity in the management of donor funded development projects, including contract management

·       Previous experience in fundraising (desirable)

Requirements

Technical skills

·       Strong analytical skills and writing skills;

·       Excellent project planning, management and evaluation skills;

·       Experience in preparing and monitoring budgets and financial commitments;

·       Good command of the Microsoft Office Package (Word, Excel, Power Point);

·       Excellent command of English, with proficiency in a second WOAH official language (Spanish or French).

Additional skills

·       Knowledge of a third WOAH official language (Spanish);

·       Interest in international development cooperation

·       Familiarity with the public health domain is an advantage

·       Knowledge of innovative and pooled financing mechanisms (like multi-donor trust fund).

Interpersonal skills

·       Strong communication skills (verbal, written, interpersonal);

·       Strong team player;

·       Organisational awareness, ability to establish priorities, work within tight timelines

·       Capability of working in a multicultural environment with colleagues from different departments and offices;

·       Self-motivated, focused and driven.

Working conditions

– Type of contract: Fixed-term contract.
– Duration: 2 years renewable.
– Location: WOAH Headquarters 12 rue de prony 75017 Paris, France.
– Salary: Between 2900-3200 € net per month commensurate with qualifications and experience, exempt of French income tax + annual performance bonus.
The post is a full-time position based at the WOAH Headquarters in Paris. It requires long hours in a seated position at a computer.

General information  

WOAH places high value on a multicultural and positive work environment. WOAH is an equal opportunity employer and welcomes all qualified candidates, irrespective of their ethnic origin, gender, opinions or beliefs. This is a full-time position as an international civil servant based at the WOAH Headquarters in Paris (France) that is available immediately. 
If you are interested in the position, please complete your application online at the latest by 5 March 2024 clicking on the link below.       

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