Procurement Officer

Under the guidance and direct supervision of the Procurement & Supply Chain Specialist, who reports to the Head of Support Services, the Procurement Officer is responsible for the effective delivery of procurement services reflecting best practices in international public procurement, compliance with UNOPS procurement rules and regulations, appropriate risk management and obtaining the best value for money.

Maintaining the highest degree of personal and professional ethics, the Procurement Officert maintains a collaborative, client-focused, quality and results-oriented approach in the Business Unit.
Summary of Key Functions:

1. Implementation of operational procurement strategies

2. Management of procurement processes

3. Implementation of sourcing strategy and e-procurement tools

4. Team Management

5. Knowledge Building and Knowledge Sharing

1) Implements key aspects of operational procurement strategies focusing on the achievement of the following results:

• Full compliance of assigned procurement activities with UNOPS rules, regulations, policies, and strategies; implementation of effective internal control, proper design and functioning of a client-oriented procurement management system; and

• Implementation of, or support to, the different steps of the procurement processes, including Pre-Purchasing: Strategy and Planning; Requirements Definition; Sourcing; Purchasing: Solicitation; Management of Submissions; Evaluation; Review and Award; Post Purchasing: Contract finalization and issuance; Logistics; and Contract Management.

2) Provides technical support and guidance to procurement processes of the Business Unit, focusing on the achievement of the following results:

• Timely and duly prepared elements of procurement plans and monitoring of their implementation;

• Guidelines followed on embedding sustainability along the procurement process;

• Organization of RFQ, ITB or RFP, receipt of quotations, bids or proposals, their evaluation, and negotiation of certain conditions of contracts in full compliance with UNOPS rules and regulations;

• Preparation of submissions to the Contract and Property Committees (CPCs);

• Review and verify all submissions to LCPC and HQCPC;

• Monitoring of contractor performance and certification of completed work for compliance with contractual terms and payment;

• Advice, remedial actions, or solutions to Project Managers on procurement issues;

• Drafting of Long Term Agreements (LTAs) and/or service contracts and other instruments, when necessary, either through standard or emergency procurement procedures; and

• Synthesize lessons learned and best practices in Procurement.

3) Implementation of sourcing strategy and e-procurement tools focusing on achievement of the following results:

• Development and management of the rosters of suppliers;

• Utilization of-sourcing module in accordance with UNOPS Procurement Group’s goals and standards in this area.

• Facilitate the engagement and provision of high-quality results and services of the team supervised through effective work planning, performance management, coaching, and promotion of learning and development;

• Provide oversight, ensuring compliance by team members with existing policies and best practices.

• Organize, facilitate and/or deliver training and learning initiatives for personnel on Procurement-related topics;

• Contribute to Procurement knowledge networks and communities of practice by providing a collaborative synthesis of lessons learned and dissemination of best practices in human resources management;

• Collect feedback, ideas, and internal knowledge about processes and best practices and utilize them productively.