Deployment Management (HR) Assistant – interim support - European Union Agency for Asylum

MGR Human Resources Ltd, member of MAP S.Platis Group, is a leading, broad HR Consulting, Training, Recruitment and Temporary Placements Agency. We are currently seeking to recruit a Deployment Management (HR) Assistant – interim support for the European Union Agency for Asylum to be based in Malta, HQ.

The position

The successful candidate will work on a secondment basis for the awarded contract for the Provision of Interim Services to the European Union Agency for Asylum (EUAA). EUAA is an EU Regulatory Agency headquartered in Malta whose mandate is to strengthen EU Member States’ practical cooperation on asylum, to support Member States whose asylum systems are under particular pressure and to enhance the implementation of the Common European Asylum System.

Job Description (responsibilities)

The Deployment Management (HR) Assistant – interim support works under the supervision of ODMS team leader for Remunerated External Experts, performing the following tasks:

• Assist with the administration of recruitment and selection procedures;
• Maintain accurate records related to recruitment/deployment activities;
• Verify the accuracy of substantial reports/documents related to deployment management activities;
• Support with scheduling interviews, monitoring and recording incoming responses;
• Responsible for managing operational mailboxes;
• Assist with the maintenance of deployment management databases;
• Assist with the testing of ICT tools and platforms;
• Perform any other duties required in the interest of the service.

Minimum requirements

• A secondary education attested by a diploma giving access to post-secondary education and appropriate professional experience.
• Have fulfilled any obligations imposed on them by the laws on military service;
• Meet the character requirements for the duties involved;
• Be physically fit to perform the duties linked to the post.
• Be entitled to their full rights as citizens;
• 2 years of proven professional experience in similar tasks is required
• Proven professional experience in drafting templates, documents and reports;
• Thorough Knowledge of English (level C1 in all dimensions as per the Common European Framework of Reference for Languages or CEFRL);
• Computer literacy, including MS Office Suite, databases.

Advantageous

• Completed university degree in HR, Business Administration or other relevant subject;
• Experience using deployment management information systems/ recruitment databases;
• Previous experience within an international and multicultural environment;

Required skills/competencies

• Excellent organizational and time management skills;
• Excellent communication and problem solving skills;
• Keen eye for detail;
• Ability to work independently and as part of a team;
• Service-oriented attitude and flexibility;
• Maintaining confidentiality and upholding integrity;
• Accustomed to reviewing extensive amounts of data;
• Skilled in the use of Excel.

Remuneration:

The position falls in hierarchical Category III and the associated salary is €34,795.80 gross annually in twelve monthly installments.

Applications:

All applications will be treated with the strictest confidentiality. Interested applicants should apply for the vacancy no later than Wednesday 3^rd of April 2024.

Please note that only successful candidates will be contacted.

MGR is an equal opportunities employer.