Security Associate

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Last update: Mar 28, 2024 Last update: Mar 28, 2024

Details

Deadline: Apr 11, 2024 Deadline for applications has passed

Location: Yemen

Yemen

Organization: UNOPS

Sectors:

Security

Job type:Contract, 12 months +

Languages:

English, French, Spanish

Work experience: Min 6 years

Date posted:Mar 28, 2024

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Description

Dutystation: Sana'a, Yemen

Functional responsibilities

Technical Support Services
Office Administration
Team Management (if required)
Knowledge Building and Knowledge Sharing

1. Technical Support Services

Within the limits of delegated authority, the Security Associate is responsible for the following duties:

Assists the Field Security Adviser in collecting, updating, and communicating information regarding the security situation in Yemen;
Assists the Field Security Adviser in conducting routine security assessments and prepares summaries and recommendations for UNOPS operations in Yemen;
Assists the Field Security Adviser to gather, research, verify, and update security information and data required for
- Proper analysis of the security situation, including preparedness and risks.
- Developing the Security Plan and the Self-Assessment Programme for the mandatory mitigation measures.
Supports actions during the implementation of the Security Plan, as required; and assists with the monitoring of the security measures implementation as recommended in the Security Risks Management (SRM) process for Yemen;
Under the supervision of the Field Security Adviser, disseminates, relays, exchanges, and communicates information regarding the security situation in Yemen;
Compiles and tabulates the results of questionnaires and data to support the monitoring of compliance with the required security mitigation measures established at the duty station.
Assist the Field Security Adviser in reporting security incidents affecting UNOPS personnel, premises, assets, and operations, and assist in the preparation of security reports, such as the Security Incident Report and other Security Assessments;
Undertakes routine follow-up action on security issues on behalf of the supervisor and informs the supervisor of status;
Provides security orientation to newly assigned UNOPS personnel and conducts security briefings as assigned by the Field Security Adviser;
Provides guidance and advice to personnel on routine security procedures, communication channels, and focal points;
Administratively supports the organization of training courses on security awareness and preparedness and may participate as a resource;
Liaison with private companies used for UNOPS security at premises to facilitate the effective and efficient use of the guard force;
Administers field missions Mission Security Clearance Request (MSCRs), Evacuation and Humanitarian Operations Committee (EHOC notification system), and Host Government clearance processes;
Coordinates and tracks UNOPS field missions to facilitate movement within the country; and, in consultation with the Field Security Adviser, provides minute-to-minute guidance to the team leader and/or mission participants, as well as keeps coordination with the UNDSS and SOC (Security Operation Room); And can be participating in field missions when required;
Administers requests for UNOPS Offices and UN residential compound access with UNDSS;
Maintains updated staff lists and information related to UNOPS premises, residences, project sites, focal points, and the warden system for implementation of the Office /Operations’ Security Plan and shares with UNDSS regularly and/or as directed;
In the absence of the Field Security Adviser, represents UNOPS at Security Cell meetings to record matters arising and provide routine information to clients;
In the absence of the Field Security Adviser, works closely with UNDSS and assists UNDSS in performing their overall coordination role, providing information and support on issues related to UNOPS;
In the absence of the Field Security Adviser, acts as OiC for Security in Yemen;
Performs other security-related tasks as assigned by the Field Security Adviser

2. Office Administration

Provides general administrative services for the security function;
Maintains a database of contact details of host country security authorities;
Maintains an updated EHOC list for National staff residencies, when applicable;
Assists the Field Security Adviser in managing the information flow, following up on the timeliness of responses for initiatives, correspondence, and queries with internal and external stakeholders, including Security Focal Points of UN agencies and The UN Department of Safety and Security (UNDSS);
Organizes meetings and briefings, arranges appointments, receives visitors, places and screens telecommunications, answers queries with discretion, and takes minutes and/or notes at meetings as directed by the Field Security Adviser;
Prepares reports, tables, databases, charts, etc., applying technical skills and knowledge in formatting;
Facilitates security communication systems by operating specialized data-communication equipment;
Maintains routine and confidential correspondence files/documents, ensuring data security and other sensitive information.administers UNOPS personnel pass and ID system with UNDSS ID Unit;
Maintains an updated security shared drive.

3. Team Management

Facilitates the engagement and provision of high-quality results and services for the team, supervised through effective work planning, performance management, coaching, and promotion of learning and development.
Assists the Field Security Adviser to provide oversight, ensuring compliance by the office personnel with existing security policies, procedures, and best practices.

4. Knowledge building and knowledge sharing

Assists the Field Security Adviser in organizing, facilitating, and/or delivering training and learning initiatives for UNOPS personnel on security;
Provides sound contributions to knowledge networks and communities of practice by synthesizing lessons learned and dissemination of best practices in security;
Collects feedback, ideas, and internal knowledge about processes and best practices and assists the Field Security Adviser to utilize productively.

Impact and Results:

The effective and successful achievement of results by the Security Associate affects the overall efficiency of the relevant business unit in relation to security matters, compliance with the UN Security Management System policies, guidelines, and advisories, and the effective delivery of programs and projects. Timely and accountable delivery of services contributes to improved security for UNOPS personnel and assets. This promotes the image of the office and enhances UNOPS’ competitive position as a partner of choice in sustainable development and project services in the country/region served.

Education/Experience/Language requirements

Education:

Completion of secondary school is required.
First University Degree in Business Administration, Public Administration, or equivalent disciplines is desirable but not required.
Relevant certification in security related studies is a distinct advantage

Expereince:

A minimum of six years of relevant experience in security or operations’ services is required in national or international, public or corporate organizations, including in thefollowing areas: Incident reporting, security administration support, security communication, telecommunication and warden system.
Prior experience with the UN system or international NGOs is desirable.
Proficiency in computers and office software packages (MS Office), and experience in handling of web-based management systems is highly desirable.
Knowledge of Telecommunication (including HF and VHF) is desirable.
Possession of a valid driver’s license is a requirement.

Language: