Finance Assistant

DEPARTMENT / PURPOSE: Programme Support Department

Programme Support Department provides necessary support in terms of finance, HR-admin, log and security to IRW-PH office to ensure smooth running of the programme and adhere IRW-PH internal policies, procedures and compliance of donors and IRW partners.

JOB PURPOSE:

To work closely with the Finance Officer on a day to day management of financial matters of the IRW-PH Office, and to ensure that the IRW-PH office maintains a high standard of budget, accounting and financial controls.

REPORTING TO: Finance Manager

KEY OBJECTIVES

To apply the basic accounting principles, knowledge, and techniques to analyze the variances, assist in production of journals, and perform routine accounting activities

To monitor the flow of all the cash transactions, ensuring their proper entry, verifying the accuracy of financial records, assisting in report generation, and recommending policies for improving the financial procedures and policies.

PERSONAL SPECIFICATION

Essential

Accounting & Financial Management

• Preparation of journals, first hand review of payment requests documentations and data entry in AX to ensure segregation of review and approvals among finance staffs.
• To ensure that financial transactions are processed in accordance with IRW applicable accounting policies, procedures and standards.
• To apply the basic accounting principles, knowledge, and techniques to analyze the variances, assist in production of journals, and perform routine accounting activities
• To ensure that financial transactions are accurately recorded in the bankbook / cashbook in a timely manner.
• Perform accounting computations and calculations accurately, and try to identify if there are discrepancies, and if there are any errors, try to resolve them
• To ensure that financial transactions are accompanied by appropriate and relevant supporting documentation dually signed and authorized by relevant budget holder.
• To review and check financial supporting documentation for integrity, accuracy and completeness before transaction is approved for payment.
• To ensure that financial records, both paper and electronic formats, are up to date, filed in an orderly manner, kept securely, and easily retrievable.
• To submit to Finance Officer monthly cashbook / bankbook, in a timely manner and as per agreed deadlines, for review, sign off and onward submission to HQ/Region.
• To ensure that a complete and accurate record of all petty cash transactions is maintained at all times, that petty cash expenditure are fully monitored and reconciled, and that requests for replenishment are made in a timely manner or as and when required.
• To assist Finance officer to prepare budget v actual analysis monthly or as and when required highlighting major variances for follow up and action.
• To monitor bank / cash balances for the Cotabato office and request for top ups through the Finance Officer in a timely manner.
• To ensure that bank statements are reconciled and dually signed and authorized periodically or as and when required.
• To ensure that cash is counted, reconciled with cashbook balance, recorded on the cash count form, and dually signed and authorized on daily basis.
• Provide inputs regarding Finance best practices and procedures for policy revision.
• Contributes to unit goals by accomplishing related duties as required.
• Responsible for handling inquiries and queries and provide information about the policies and procedures. They assist in the budget preparation and ensure that expenditures that have been incurred are posted to appropriate accounts.

ESSENTIAL

• Degree in accountancy/financial management
• Strong numeracy skills and attention to details.
• Strong analytical and conceptual thinking skills with a proactive approach to identifying and resolving problems and suggesting improvements.
• Strong computer literacy and proven experience of computerized accounting package AX.
• Strong proven experience in using Excel Spreadsheets.
• Fluency in written and spoken English.
• Good Administrative and Clerical Skills

DESIRABLE

• Ability to work in demanding situations under pressure in a team independently with minimum supervision and deliver against team objectives.
• Communication, interpersonal, influencing and persuasive skills.
• Good team player
• Willingness and ability to travel at short notice and/or to work extra hours as necessary, often in difficult circumstances.
• Commitment to the aims, objectives and organizational culture of IRW.

Our values and commitment to safeguarding

IRW is committed to preventing any type of unwanted behavior at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people, adults and beneficiaries with whom IRW engages. IRW expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organisation.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records checks. IRW also participates in the Inter Agency Misconduct Disclosure Scheme.

In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment.

By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.

How to apply

Interested applicants should send their CV with a cover letter on or before *19 April 2024*to HR.Philippines@islamic-relief.org.ph with email subject or reference: Finance Assistant Application.

Islamic Relief Worldwide is a humanitarian and development organization and working in Livelihood, WASH, Education and DRR sectors in line with our vision of a caring world where communities are empowered, social obligations are fulfilled, and people respond as one to the suffering of others. We work regardless of ethnicity, religion, political affiliation, or gender.

This position is open for Filipino nationals only, women are strongly encouraged to apply.

Selection will be based on application letter, CV, interview, and other relevant documents (as requested). Only short-listed applicants will be contacted.

Walk-in applicants and applications sent through Islamic Relief Philippines social media account i.e., Facebook, will not be entertained.

As the position needs to be filled in on an urgent basis, therefore, we may stop receiving applications as soon as there are applicants suitable for the position.