UNOPS

Procurement and Contracts Management Specialist

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Last update: Apr 12, 2024 Last update: Apr 12, 2024

Details

Deadline: Apr 30, 2024 Deadline for applications has passed
Location: South Sudan
Organization: UNOPS
Job type:Contract, 12 months +
Languages:
English English
Work experience:Min 5 years
Date posted: Apr 12, 2024

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Description

Dutystation: Juba, South Sudan

Functional responsibilities

  1. Leads the implementation of procurement and contracting strategies, and development of plans for goods, services and works, focusing on achievement of the following results:
  • Appropriate application of UNOPS procurement governance framework (rules, regulations, policies and tools) in Business Unit and Project operations.
  • Provision of supply-market intelligence and analysis.
  • Procurement strategies, approaches and plans designed and implemented according to cost reduction and saving strategies, applying:
-Expertise in market intelligence matched to business requirements;
-Optimal Stakeholder management principles;
-Sustainability criteria;
- Appropriate work processes to individual cases.
  • Oversight and supervision of the implementation and results of strategic and routine procurement work plans , covering Pre-Purchasing: Strategy and Planning; Requirements Definition; Sourcing; Purchasing: Solicitation; Management of Submissions; Evaluation; Review and Award; Post Purchasing: Contract finalization and issuance; Logistics; and Contract Management.
 
2. Manage Procurement processes and professional contracts for the acquisition of goods, services and the construction of works, focusing on achievement of the following results, in compliance with the official procurement policies, rules, regulations and procedures:
  • Appropriate procurement modalities and instruments applied (e-sourcing, procurement and Rosters of Suppliers) based on individual case requirements, utilizing expert knowledge of procurement policies and instruments.

  • Creation, implementation and oversight of proper monitoring and control of procurement processes including RFQ, ITB or RFP, receipt of quotations, bids or proposals, evaluation, negotiation of contracts including Purchase Orders in full compliance with UNOPS Procurement rules and regulations.

  • Preparation/review of solicitation documents, requests for awards and submissions to Contract and Property Committees (CPCs)

  • Contracts and contractors optimally managed through supplier and contract performance management against agreed benchmarks and through agreed reporting mechanisms.

  • Develop a management plan for all UNOPS mine action contracts in country including, but not limited to, verification of insurance and goods procured, evaluation of subcontractor’s personnel qualifications, monitoring delivery of contractual terms, certification of reports and payments, and issue of contract amendments, verification of services delivered against contractual requirements, alignment of specifications and standards.

  • Implementation of internal control systems and a quality plan for each contract to ensure compliance with contractual terms and conditions; identify solutions to conflicts/problems arising in case of poor performance or non-compliance with contractual obligations.

  • Ensure timely costs recovery from contractors for cash flow management purposes.

  • Convene meetings with contractors when necessary for negotiations; for the identification and early resolution of potential disputes.

  • Elaboration of comments regarding project audit reports and implementing remedial actions, when necessary.

 
3.Ensure introduction and implementation of sourcing strategy and e-procurement tools focusing on achievement of the following results:
  • Creation, development and management of rosters of suppliers,quality and performance measurement mechanisms.

  • Ensures that the e-sourcing tools are used in accordance with agreed goals and standards in this area.

 
4.Team Management:
  • Facilitate the engagement and provision of high quality results and services of the team supervised through effective recruitment, work planning, performance management, coaching, and promotion of learning and development.

  • Provide oversight, ensuring compliance by team members with existing policies and best practices.


5.Knowledge building and Knowledge sharing:
  • Organize, facilitate and/or deliver training and learning initiatives for personnel on Procurement-related topics.

  • Lead and conduct initiatives on capacity development and knowledge building for procurement personnel, including network development, plans, learning plans and activities, procurement practice information and best practice benchmarking.

  • Oversee team’s contributions to Procurement knowledge networks and communities of practice including collaborative synthesis of lessons learnt and dissemination of best practices in procurement management.

  • Guide team’s collection of feedback, ideas, and internal knowledge about processes and best practices and utilize productively.

Education/Experience/Language requirements


Education:

  • Advanced Degree in Procurement and/or Supply Chain Management, Law, Commerce, Business Administration, Public Administration, Finance, Economics or related field.

OR
  • A First University degree in combination with a minimum of seven (7) years’ qualifying experience, may be accepted in lieu of the advanced university degree.
  • For those who do not have a degree in Procurement of Supply Chain Management, Chartered Institute of Supply and Management (CIPS) or similar international Certification, is a distinct advantage.

Experience:
  • Relevant professional experience is defined as experience in procurement or contracts management or supply chain.

  • Demonstrated professional experience at the international level or in combination with experience at the national level, in advising on, implementing policies and procedures to deliver a range of complex procurement programmes and services is desired.

Certification :
  • Chartered Institute of Supply and Management (CIPS) or similar international Certification is desired.


Languages:
  • Fluency in English (speaking, writing and reading) is required.

  • Knowledge of any other UN official languages is an asset.