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United Nations Office for Project Services (HQ)

IT Procurement Intern

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Last update: Apr 29, 2024 Last update: Apr 29, 2024

Details

Deadline: May 24, 2024 Deadline for applications has passed
Location: Denmark
Job type:Internship / Volunteer
Languages:
English
 English
Work experience:<1 year
Date posted: Apr 26, 2024

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Description

Dutystation: Copenhagen, Denmark

Functional responsibilities

Reporting to the ITG Contract Manager, the intern will amongst other things perform the following functions:

1. Assist in Procurement Processes and Documentation

  • Assist in the preparation, processing and maintenance of procurement documents, including bids and offers, purchase orders, invoices, and notes to file.

  • Assist in the preparation of small procurement exercises such as shopping notes and expense reconciliations

  • Assist in the preparation of reports, solicitation documents, and contracts

  • Ensure accuracy and completeness of procurement records and documentation.

  • Assist in systematic filing and management of procurement documents across designated folders and directories, ensuring optimal organization and compliance with audit trail requirements.

  • Contribute to maintaining an up-to-date database of procurement plans and processes, including tracking progress and status of each procurement exercise from initiation to closure.


2. License Management Support

  • Provide assistance in the management of software licenses and maintaining overall compliance by tracking license agreements, online subscriptions, user lists, and renewal dates..

  • Assist in maintaining an inventory of software licenses and ensuring adherence to licensing agreements.

  • Provide support and input in the ongoing development of a Software License Management tool.


3.Market Research and data analysis support

  • Conduct market research to identify potential vendors, products, and services relevant to IT procurement needs.

  • Analyze market trends, pricing, and product offerings to support informed decision-making.

  • Prepare reports and summaries of research findings to assist in vendor selection and negotiation processes.

 

Education/Experience/Language requirements


Education

The applicant must be pursuing a university degree such as Bachelor, Masters or Ph.D. (or the equivalent)in Business Administration, Information Technology, or a related field,or have graduated from such studies within three years prior to the application date of the internship.

Experience

  • Experience in procurement is an advantage

  • Experience in public procurement an asset

  • Strong attention to detail and organizational skills.

  • Ability to work independently and collaboratively in a team environment.

  • Analytical mindset with a keen interest in data analysis and research.


Language Requirements

  • Full working knowledge of English is essential.

  • Knowledge of another official UNOPS language is an asset.

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