Project Management Support, Senior Officer - Assosa

Dutystation: Assosa, Ethiopia

Functional responsibilities

The key responsibility of the Local Advisor is the successful delivery of the SUIDAC Program in Assosa, Ethiopia. Working under the supervision of the Ethiopia Technical Officer, the Local Advisor is responsible for the day-to-day operations of the SUIDAC Program and the implementation of SUIDAC in Assosa. Under the guidance of the Technical Officer, the Local Advisor will ensure successful delivery of the project by the implementing partners on an ongoing basis during the Initiation and Implementation Stage, ensuring that the project outputs are delivered by the grantees within the specified project tolerances of time, cost, quality, scope, risk, and benefits. He/she is expected to meet the organization’s performance and delivery goals. This position may involve regular travel.

Project Delivery and Performance

• Under the oversight of the Technical Officer, develop, complete, and update the implementation plan of SUIDAC in Assosa.

• Support the implementation of the approved plan for SUIDAC in Assosa.

• Assist the selected grantees in Assosa to meet their objectives.

• Ensure regular and successful communication between all project stakeholders in Assosa.

• Act as a liaison person between Assosa project grantees and the SUIDAC project team.

• Support project synchronization with the Assosa Municipality, ensuring that the project deliverables are included in the Municipality Plans.

• Support liaison and mapping of all activities, authorities (such as RRS), and partners implementing similar activities in the region, participate in key events, make presentations when required, and report to the Technical Coordinator.

• Ensure regular reporting of project-related activities to the Technical Officer, the Program Coordinator, the MEAL Specialist, and the communications specialist.

• In coordination with the Technical Officer, manage the SUIDAC grants in Assosa. Support successful development, implementation, and supervision of assigned grants and work packages.

• Embed sustainability dimensions including social and gender inclusion, environmental, and economic aspects into the project lifespan.

• When required, with support from the Technical Officer, assist with the implementation of all HSSE requirements in the activities located in Assosa and ensure follow-up.

• Support the SUIDAC project team with the organization of national and regional dialogues, ensure the participation of Assosa’s key stakeholders in the national and regional dialogues, and assist with the production of all supporting documents including event reports.

• Help with the organization of field missions in Assosa, preparation, and reporting for Cities Alliance staff, consultants, donors, and partners.

• When required, provide administrative support in all aspects of project implementation such as organizing workshops, and operational support for the Secretariat and partners’ mission in the city.

• Comply with all organizational policies and donor policies and assist grantees to comply with all organizational policies and donor policies.

Monitoring and Reporting

• Liaise with the Technical Officer and the grantees on the timely and adequate preparation of regular project and/or financial reports in accordance with Partner and UNOPS requirements for reporting.

• In coordination with the Technical Officer, regularly review the project status of grantees, evaluating performance criteria (scope, cost, schedule, and quality).

• Regular reports evaluation to the Technical Officer.

• Track and regularly update milestones and targets for the duration of the project’s life span

Stakeholder engagement

• Under the leadership of the Technical Officer, establish solid working relationships with the local stakeholders in Assosa including local authorities, as well as donors, national authorities and key stakeholders.

• Support regular liaison with the Assosa local and regional authorities, identify their challenges and needs and when required help to address them.

• Support regular internal coordination with the SUIDAC Comms and M&E Specialists as well as with the SUIDAC local advisors. Provide effective communications from the project in Assosa.

• Assist in making sure stakeholders are aware of project activities in Assosa.

Quality assurance

• Work with internal stakeholders to ensure projects comply with audit requirements

Knowledge management and innovation

• Under the guidance of the SUIDAC Technical Officer, support the conduct of effective capacity-building activities for the grantees and the local teams in order to build the long-term and sustainable capacity of staff and program stakeholders.

• Actively interact with the other SUIDAC Local Advisors and the wider Project Team to share case studies, lessons learned, and best practices.

• In collaboration with SUIDAC Comms and MEAL Specialists, contribute to the dissemination and sharing of best practices and lessons learned for corporate, regional, and national development planning and knowledge building.

Education/Experience/Language requirements

Education:

• An Advanced University Degree (Master’s degree or equivalent) preferably in migration studies, urban development, urban planning, public policy, and administration, or related fields is required.

• A First-level University degree (Bachelor’s degree or equivalent) preferably in migration studies, urban development, urban planning, public policy, and administration or related fields, combined with two additional years of relevant professional experience may be accepted in lieu of a Master’s degree

Experience:

• A minimum of two (2) years of demonstrated expertise working in the field of migration and/or urban development is required.

• A minimum of two (2) years of working experience in Ethiopia is required.

• Previous experience with grant management is considered as an asset.

• Strong knowledge of sustainable urban growth in secondary cities in the Horn of Africa is an asset.

• In-depth understanding of gender equality and women’s empowerment in the field of migration and urban development in the Horn of Africa is a distinctive advantage.