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United Nations Office for Project Services (HQ)

Finance Assistant

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Last update: Aug 2, 2024 Last update: Aug 2, 2024

Details

Deadline: Aug 15, 2024 Deadline for applications has passed
Location: Thailand
Job type:Contract, 12 months +
Languages:
English
 English
Work experience:Min 4 years
Date posted: Aug 1, 2024

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Description

Dutystation: Bangkok, Thailand

Functional responsibilities


Summary of Key Functions:

  • Implementation of operational strategies and procedures
  • Data entry support and approval of vendor profiles
  • Knowledge building and sharing
1.Ensure implementation of operational strategies and procedures, focusing on achievement of the following results:
  • Full compliance of financial processes and financial records with UNOPS rules, regulations, policies and strategies.
2.Provides data entry support and approval of vendor profiles, focusing on achievement of the following results:
  • Collaboration with field offices and HQ/corporate units in the review process of vendor profiles.
  • Assistance in vendor review based on received submission of registration form, supporting documents and data entry on UNOPS ERP system, ensuring full compliance of financial processes and financial records with UNOPS rules, regulations and policies prior to approving the vendor profile.
  • Maintenance of proper record keeping/filing system for vendor registration/update in compliance with UNOPS document retention policy.
  • Maintenance and update of verified international and local fund transfer requirements between UNOPS banks and beneficiary banks.
  • Assistance in investigating and resolving payment issues related to supplier data.
  • Assistance in Ad hoc request (e.g. Supplier Batch upload, Supplier Data Report) as requested by Team Lead.
  • Extracting and processing closing and cleanup reports periodically or as requested by Team Lead for maintaining of data quality on the supplier database.
3.Ensures facilitation of knowledge building and knowledge sharing, focusing on achievement of the following results:
  • Participation in the training for the operations/ projects staff on correct procedures for vendor profiles.
  • Contributions to knowledge networks and communities of practice.

Impact of Results:
The key results have an impact on the overall execution of the UNOPS financial services. Accurate data entry and presentation of financial and vendor information and a client-oriented approach enhances UNOPS’ capability to effectively and efficiently manage financial resources.

Education/Experience/Language requirements


Education:

  • Completion of secondary school or equivalent is required.
  • A Bachelor's Degree or Master's Degree, preferably in Business Administration, Finance, and/or related fields is desirable and may substitute some required years of work experience.
  • Specialized training in finance is desirable.

Experience:

  • A minimum of 4 years of operational experience in finance and/or administration is required.
  • Ability to work with computers, particularly office software packages (e.g. G-Suite, MS Office), spreadsheets (e.g. Google Sheets, Excel) and web-based management systems is desirable.
  • Experience in UN system organizations is desirable.


Language Requirements:

  • Fluency in written and oral English required.
  • Knowledge of second UN working language desirable.
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