Dutystation: New York, United States of America
Functional responsibilities
Under the supervision of the Project Manager, the project management intern will be responsible for the following specific tasks:
- Provide support to the implementation of the projects activities;
- Assist and provide administrative and substantive support in the organization of events, meetings, conferences etc.;
- Support in conducting research and collecting data as requested;
- Interact with colleagues, clients and partners to exchange information on administrative issues and seek cooperation.
- Resolution of routine administrative and process problems, referring complex issues to supervisor with recommendations for course of action;
- Create Requisitions and Purchase Orders (POs); performance of reconciliation activities such as closure and cancellation POs. Inquiries on PO details and activities. Generation of PO reports for expedition, status and details information; and create receipts including information such as distributions, rejections and cancellations;
- Create vendor details and approval follow-ups;
- Monitoring of payments and follow up when problems arise; Review of payment vouchers and supporting documentation for completeness, accuracy, compliance with UNOPS FRRs and correctness of account code charges;
- Process travel and expenses according to established procedures and practice;
- Ensure full compliance of operations with UNOPS rules, regulations, policies and strategies;
- Collaborate with the Project Manager and the Programme team in any other matter as required.
Monitoring and Progress Controls
- Satisfactory delivery of project-related tasks within predetermined deadlines;
- Meet projected outputs as outlined by the supervisor;
- Regular meetings with supervisor to ensure timely completion of assignments
Education/Experience/Language requirements
*FEMALE CANDIDATES ARE STRONGLY ENCOURAGED TO APPLY
Education:
- Applicants must be enrolled in a university programme such as Bachelor, Masters or Ph.D. (or the equivalent) or have graduated from such studies within three (3) years prior to the application date of the internship.
Experience:
- Legal permit or student visa to work in New York is required
- Any prior work experience is not required.
- Any previous experience in international development would be an asset.
Language:
- Fluency in English (write, read, talk) is required.
- Knowledge of another official UN language is an advantage.
Other Requirements:
- Legal permit or student visa to work in New York is required