Project management Intern

Dutystation: New York, United States of America

Functional responsibilities

Under the supervision of the Project Manager, the project management intern will be responsible for the following specific tasks:

• Provide support to the implementation of the projects activities;
• Assist and provide administrative and substantive support in the organization of events, meetings, conferences etc.;
• Support in conducting research and collecting data as requested;
• Interact with colleagues, clients and partners to exchange information on administrative issues and seek cooperation.
• Resolution of routine administrative and process problems, referring complex issues to supervisor with recommendations for course of action;
• Create Requisitions and Purchase Orders (POs); performance of reconciliation activities such as closure and cancellation POs. Inquiries on PO details and activities. Generation of PO reports for expedition, status and details information; and create receipts including information such as distributions, rejections and cancellations;
• Create vendor details and approval follow-ups;
• Monitoring of payments and follow up when problems arise; Review of payment vouchers and supporting documentation for completeness, accuracy, compliance with UNOPS FRRs and correctness of account code charges;
• Process travel and expenses according to established procedures and practice;
• Ensure full compliance of operations with UNOPS rules, regulations, policies and strategies;
• Collaborate with the Project Manager and the Programme team in any other matter as required.

Education/Experience/Language requirements

*FEMALE CANDIDATES ARE STRONGLY ENCOURAGED TO APPLY

Education:

• Applicants must be enrolled in a university programme such as Bachelor, Masters or Ph.D. (or the equivalent) or have graduated from such studies within three (3) years prior to the application date of the internship.

Experience:

• Legal permit or student visa to work in New York is required
• Any prior work experience is not required.
• Any previous experience in international development would be an asset.

Language:

• Fluency in English (write, read, talk) is required.
• Knowledge of another official UN language is an advantage.