Programme Management Officer

Dutystation: Bonn, Germany

Functional responsibilities

Country and regional engagement

• Support the ICAT Director and the Senior Programme Officer in coordinating ICAT’s country and regional work including drafting work plans for country support and the regional hubs and liaising with country and regional focal points;

• In collaboration with Implementing Partners, provide support to the coordination and implementation of ICAT’s country work plans.

• Track ICAT progress on country work and its regional engagement on a continuous basis, in accordance with work plan objectives and giving special attention to ICAT’s impact indicators, to keep ICAT management informed and ensure that information ICAT publishes (including on its website) is up-to-date;

• Maintain regular contact with ICAT implementing Partners and country and regional focal points for updates on ICAT country and regional work and collection of country and regional background documents;

• Support implementation of the capacity building activities and peer-to-peer exchanges conducted to build long-term capacity of ICAT beneficiary countries;

• Ensure that files with all legal documents, relevant correspondence, reports documenting results of country and regional activities and files related to workshops are complete, securely stored and kept up-to-date, and that relevant documents are uploaded on the ICAT web pages;

• Draft official letters and taking notes during meetings and visits.

Research Activities

• Ensure the collection and analysis of all relevant background information for ICAT’s country and regional engagement, in particular information on potential ICAT partner countries and regions in which ICAT plans its engagement;

• Conduct background research on transparency-related developments and activities of relevance to ICAT country and regional support;

  • Prepare high quality summaries and reports, including, but not limited to input to, project reports, annual reports, situation reports, briefing notes, and other UN reports. Prepare written summaries of meetings/visits. Provide input into Donor Steering Committee (DSC) documents and lead preparation of regular progress reports;

  • Keeping abreast of relevant policy developments, in particular discussions and negotiations under the UN Framework Convention on Climate Change (UNFCCC) and decisions adopted in that context, and of research activities of other organizations/initiatives relevant for ICAT country/regional work plan implementation.

Knowledge building and sharing

• Organize, prepare and participate in ICAT Country and Toolbox Group meetings including drafting the agenda, maintaining documentation of decisions and actions, coordinating inputs from Implementing Partners;

• Organize, prepare the and participate in the Advisory Committee meetings including drafting the agenda, maintaining documentation of meeting reports and actions;

• Support the organisation of ICAT events, including meetings of the Donor Steering Committee, and Initiative Coordination Team, and other ICAT stakeholder events, such as COP side events;

• Develop and maintain knowledge sharing tools to capture on an ongoing basis progress on country work and regional engagement, linking all relevant stakeholders;

• Support collaboration with partners such as CBIT, PATPA, NDC Partnership, MRV Group of Friends;

• Liaise with other relevant UN agencies, including the UNFCCC secretariat, UNEP, UNDP, and UNU to obtain up to date information on ongoing activities;

• Any other duties as requested and tasked by the Senior Programme Officer

Education/Experience/Language requirements

Education

• Advanced university degree (Master's degree) preferably in Climate Change, Project Management, International Relations or other relevant discipline is a requirement.

• First level university degree (Bachelor’s degree or equivalent) with an additional two years of experience may be accepted in lieu of an Advanced university degree.

Experience

• Minimum two (2) years relevant and progressive professional experience in managing projects or programmes in the area of climate change, environment, or development is required, preferably with focus on reporting and coordination;

• A minimum of two (2) years of work experience in the area of climate change is required;

• Work experience with capacity building and development cooperation is an added advantage;

• Work experience in the area of climate transparency is an added advantage.

• Knowledge of relevant UNOPS systems, policies and procedures is an added advantage;

• Proficiency in the usage of computers and MS Office/Google suite or similar software is a requirement.