Programme Management Support Senior Specialist

Dutystation: Doha, Qatar

Functional responsibilities

Under the supervision of the Project Manager, the Project Management Support Senior Officer will perform the following responsibilities:

• Support the implementation and evaluation of assigned programmes and projects by monitoring and analyzing their development and implementation. Review relevant documents and reports, identify issues and opportunities to be addressed, and ensure follow-up actions are taken.
• Liaise with relevant stakeholders and potential partners, including government agencies, international, regional, and sub-regional organizations, UN entities, research, and academic institutions, to foster collaboration and support programme objectives.
• Organize workshops, seminars, and other events, managing all logistical and administrative aspects. Prepare and manage relevant paperwork, including concept notes, agendas, outcome reports, and necessary correspondence.
• Support research and analysis efforts by gathering information from diverse sources, synthesizing data, and providing summary reports for management. Offer insights and recommendations based on research findings to inform programme strategies.
• Draft and organize written materials such as background papers, analytical reports, and policy briefs to support the programme’s goals and objectives.
• Provide substantive support to meetings, conferences, and other events by proposing agenda topics, identifying and inviting participants, preparing documents and presentations, taking minutes, and ensuring timely follow-up on action items.
• Initiate and coordinate outreach activities to promote the programme’s objectives. Conduct training workshops, seminars, and capacity-building initiatives, develop training materials, and support participants throughout the training process.
• Draft comprehensive donor reports detailing the programme’s progress, achievements, and financial status. Prepare outcome documents that summarize the results and impacts of project activities, highlighting key successes and lessons learned.
• Maintain organized records of all project-related documents, including financial records, reports, contracts, and correspondence, in both hard and digital formats. Ensure documents are easily accessible for reference and retrieval.
• Undertake travel as required.

Key Deliverables:

Specific tasks for the individual contractor will include:

• Ensure timely and quality communication materials, including, but not limited to, digital/social media and audio-visual products, presentations, infographics, factsheets, web articles, digital versions of posters, reports, layout design for project reports, etc.
• Support the development of graphic design materials and produce the deliverables in various formats, including for digital and print distribution, depending on the needs of the project;
• Support the development of proposals for online and off-line public information material for campaigns, conferences, events, and meetings promoted through the media, and UNOCT’s website and webpages and social media presence.
• Perform other duties as may be reasonably required and in line with the incumbent’s scope of services above.

Monitoring and Progress Controls:

Timely delivery of outputs as outlined in the Terms of Reference. Quality of materials produced and approval of all products/deliverables/outputs by the Chief of Office.

Education/Experience/Language requirements

*FEMALE CANDIDATES ARE STRONGLY ENCOURAGED TO APPLY

Education:

• Advanced university degree (Master's degree or equivalent), preferably in political science, international relations, law, or related fields.
• A Bachelor's degree with an additional two years of experience may be accepted in lieu of the Master's requirement.

Work Experience:
Required:

• A minimum of two (2) years of progressively responsible experience in project or programme management and/or support, administration, analysis, or related field is required.

Desirable: (The following experience is optional. Candidates who do not have it are welcome to apply)

• Experience in working with parliamentarians on issues related to counter-terrorism or prevention of violent extremism is desirable.
• Work experience within the United Nations system or a similar international organization is desirable.

Language:

• Fluency in oral and written English is required.

• Knowledge of another official United Nations language is an advantage.