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United Nations Office for Project Services (HQ)

Communications and Partnerships Senior Assistant

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Last update: Oct 1, 2024 Last update: Oct 1, 2024

Details

Deadline: Oct 14, 2024 Deadline for applications has passed
Location: Indonesia
Job type:Contract, 12 months +
Languages:
English English
Work experience:Min 5 years
Date posted: Sep 30, 2024

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Description

Dutystation: Jakarta, Indonesia

 

Functional responsibilities

 

Under the overall supervision of he Partnerships and Advocacy Lead, the Communications and Partnerships Senior Assistant will assist in the implementation of communication and visibility activities.

The Communications and Partnerships Senior Assistant will undertake the following activities/responsibilities:

  • Contribute to executing the external communications strategy..

  • Participate in researching for weekly social media posts, including marking relevant international days.

  • Monitor social media metrics on a monthly basis and help compile data for internal quarterly communications reports.

  • Organize the communications on Google Drive, ensuring all materials are systematically uploaded and kept up-to-date.

  • Assist in organizing and executing events like conferences, workshops, seminars, and press briefings, handling tasks related to event logistics and coordination.
  • Provide support in procurement cases and HR related cases, for instance preparing draft of TOR to be reviewed further
  • Perform other duties that may be reasonably requested in alignment with the scope of work outlined above, in order to support the hub’s objectives.
  • Assist in coordination in event management or public engagement activities with stakeholders.
  • Research events, seminars, publications and announcements, to track and screen opportunities for possible UNGP-AP interventions and identify trends that will drive partnership opportunities.
  • Contribute to the dissemination and sharing of best practices and lessons learned for planning and knowledge building within partnership development.


Expected Output


  • Communication activities implemented as per the yearly action plan in alignment with the external communications strategy.

  • Social media matrix and communications drive updated on a weekly basis.

  • Contacts database is updated on a fortnightly basis.

  • Quarterly internal communications reports produced.

  • Quarterly external newsletters disseminated.

  • Timely and good quality inputs provided on communication assets, procurement and HR, event preparation

  • Event and public outreach management

Education/Experience/Language requirements


Education:

  • Secondary education or high school diploma is required.

  • Technical/Professional License or Diploma, First university degree or higher degrees preferably in communications or related fields (Media Studies, Journalism, Political Science, or International Relations) fields would be an asset and may substitute some of the required years of experience.


Experience:

  • A minimum of five (5) years of work experience in supporting communications, preferably with an international organization with a high school diploma is required.

  • Demonstrated experience in producing innovative content for social media (in English) is essential.

  • Ability to take initiative, be creative, and work as part of a team is essential.

  • Experience/knowledge of Search Engine Optimization (SEO) and social media analytics is a significant asset.

  • Experience engaging with media organizations is a significant asset.

  • Experience/knowledge of multimedia products (illustration, design, basic video production) is a significant asset.


Language Requirements:

  • Fluency (full working knowledge) in English is required.

  • Fluency in Indonesian is an asset.



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