Senior Project Manager-(Election)

Summary of functions:

1. Project Delivery and Performance

2. Procedures

3. Monitoring and reporting

4. Stakeholder engagement

5. Quality assurance

6. Knowledge management and innovation

7. Personnel management

1. Project Delivery and Performance

• Develop, complete and update implementation plan(s)

• Implement the approved plan (including the establishment of milestones) within tolerances set by the Project Board.

• Embed sustainability dimensions including social and gender inclusion, environmental and economic aspects into project life span.

• Manage the production of the required outputs, taking responsibility for overall progress and use of resources and initiating corrective action where necessary.

• Ensure that quality of work packages and deliverables complies with the quality requirements defined in the Implementation Plan.

• Liaise with any external suppliers or account managers

• Manage acceptance and delivery of work packages

• Monitor project progress ensuring that work packages are being executed properly

• Control project and work packages changes

• Identify, and anticipate in a timely manner, potential risks and issues and advises mitigating measures to senior management/ Project Board so that maximum benefit to partner(s) and other stakeholders is achieved

• Identify and report to the supervisor potential business opportunities for UNOPS

• Comply with all organizational policy and specifically the Project Management Manual

• Prepare/adapt all relevant plans for approval by the Project Board.

• Manage the reporting obligations defined in the Legal Agreement(s) and in the Implementation Plan

• Ensure maintenance of the project files and lessons learned are recorded

• Manage budgets, cash flow and obligations to ensure that deliverables are met and payments to contractors and personnel are received on time.

• Understand and manage UNOPS overheads, allocable charges, and related corporate charges as they apply to the project

• Understand the unique structures of the UN and budget appropriately for personnel

• Manage expenditures against the budget (based on accurate financial reports)

• Where the senior Project Manager has no delegation as a committing officer, s/he retains these responsibilities and will monitor and instruct/request others to carry out the relevant commitments and disbursements.

• For project closure purposes, provide a formal handover of the project to the closure manager

• Support project audit activities, including planning, preparation and coordination during the audits and follow up on audit observations/recommendations

• Prepare and issue regular project and/or financial reports in accordance with Partner and UNOPS requirements for reporting.

• Regularly review project status, evaluating performance criteria (scope, cost, schedule and quality).

• Maintain diaries and progress reports as required by the organization’s standard procedures.

• Provide routine oversight and analysis of delivery data within the dashboard system.

• Ensure all project team members track and regularly update milestones and targets for the duration of projects' life span

• Develop stakeholder profiles and facilitate the formulation of stakeholder engagement strategies

• Establish solid working relationships with the Project Board (Executive, Senior Users and Senior Suppliers), client and key stakeholders

• Enable the formulation of project communications plans. Coordinate internal project communications. Monitor the effectiveness of project communications

• Coordinate stakeholder engagement and communication, ensuring effective timing and interdependency management of communications. Ensure stakeholders are aware of project activities, progress, exceptions and are in a position to accept handover output

• Work with internal stakeholders to ensure projects comply with audit requirements

• Work with procurement/purchasing staff to ensure effective interface with suppliers' quality systems

• Coordinate quality reviews of project documents and deliverables

• Provide quality control for management outputs (project documents, reports, etc.)

• Encourage routine and effective capacity building activities are conducted in order to build the long-term and sustainable capacity of staff.

• Actively interact with other Project Managers and the wider PM community to share case studies, lessons learned and best practices

• Contribute to the oversight of lessons learned procedures, ensuring that lessons learnt are shared in a timely and appropriate manner. Participate in the relevant Communities of Practice

• Research and logging of lessons learned throughout the project life span.

• Provide feedback to Practice Groups on policy, supporting guidance with an aim towards continuous improvement of UNOPS policies

• Lead and motivate the project management team

• Ensure that behavioural expectations of team members are established

• Ensure that performance reviews are conducted fairly, accurately and timely

• Select, recruit and train team as required and taking into account gender parity and diversity objectives.

• Ensure safety and security for all project personnel and comply with UNDSS standards