Grants and Reporting Officer

DESCRIPTION:

● Application Deadline: on rolling bases until filled

● Contract Type: Full Time

● Period of Employment: 1 year, renewable based on performance and funding

● Education Degree: Non-profit management or related field

● Experience Requirement:3 to 5 years

● Arabic: Fluent and English Language: B1-B2

●Egyptian Citizenship is Required.

ESSENTIAL RESPONSIBILITIES AND DUTIES

Grants Management & Reporting

• Liaise with donors to ensure timely award and grant amendment processing
• Support the program, finance and operations team throughout the entire grant/project lifecycle. This includes:
  • Ensure program involvement throughout budget development
  • Work with the Program Coordinator to support mobilization of projects
  • Support recruitment and procurement planning with program teams during mobilization and regular project/BVA reviews
  • Support the facilitation of grant opening / close out meetings, monthly grant review meetings, and mid project review meetings in collaboration with the Finance and Program Coordinator
  • Coordinate the development of sub-grant agreements and any subsequent modifications;
  • Lead, follow up, and coordinate the timely close out of grant contracts
• Work closely with the program and finance teams to develop standard reporting templates, and a reporting calendar for all report submissions (establishing clear internal and external deadlines)
• Share email reminders each month with reporting templates that will support improved narrative and logframe reporting and timely donor submissions
• Maintain knowledge of grant agreement language and regulations, serving as a knowledge resource on assigned donors and escalating questions where needed.
• Raise compliance issues proactively with the Finance and, and Program Coordinator.

Program Development

• Support the development of high quality proposals and budgets that are relevant and include input from key stakeholders (finance, operations, programs, partners, etc.). This may include leading needs assessments, compiling/editing of the technical narrative, incorporating feedback from a variety of stakeholders, writing budget narratives, drafting of required annexes, etc.
• Work closely with grant counterparts
• Conduct field brainstorming meetings (e.g. co-facilitate program design and lessons learned meetings) and synthesize informational for technical proposals, competitive positioning, and strategic decision-making
• Conduct regular donor mapping as needed, collating cross-sector information management and drafting funding requests in coordination with the Program Coordinator.

Representation, Communication, & Coordination:

• Participate in sector/cluster working groups in collaboration with technical program leads as needed.
• Develop capacity statements to facilitate regular donor communication and updates.
• Ensure efficient and effective information management and communication on INARA grants, and communicating internally with Finance/Operations/Programs to ensure all stakeholders know where each grant stands.
• Participate in organizational level coordination and coordination calls
• Lead and facilitate the organization’s visibility activities in collaboration with field area offices and project mangers
• Maintain effective and professional communication with key stakeholders, partners and other organizations
• Work closely with the Program and finance teams to develop standard reporting templates and tools that will support improved narrative, logframe and financial reporting.

QUALIFICATIONS & REQUIREMENTS

This position demands a dynamic individual with a demonstrated ability to achieve results in a demanding and fast paced environment.

• University or Masters degree, with 3-5 years of experience working with an international NGO.
• Significant budget and proposal development experience
• Strong budget oversight / management experience. The candidate should be comfortable supporting with budget realignment and identifying the proper coding/classification of costs
• Ability to prioritize and deal with competing demands.
• Fluent spoken and written English & Arabic.
• Excellent organizational, interpersonal and communication skills.
• A team builder with excellent people skills; culturally sensitive and has the ability and interest to identify and work with a multicultural team