Finance Manager

Chemonics is seeking a Finance Manager to support the newly awarded USAID Justice Renewal and Advancement Program (JRAP). The objective of USAID JRAP is to improve the efficiency, transparency and accountability of the judicial system in the short and medium term, while increasing the availability of legal services and the capacity to adjudicate cases fairly and efficiently. JRAP has two components: (1) Strengthening the efficiency, transparency and accountability of the judicial system (2) Strengthening due process and improving integrity, transparency and access to justice.

The Finance Manager will be responsible for the overall management of USAID JRAP finances, oversee the financial aspects of grantee monitoring and subcontracting, ensure USAID planning and reporting, and compliance with USAID financial requirements and schedules. Detailed responsibilities are as follows.

Responsibilities:

• Overall management of USAID JRAP finances, ensuring strict adherence to Chemonics policies and procedures and USAID rules and regulations.
• Oversee the accounting cycle to include the preparation and proper documentation of journal entries, payment requests and general ledger reconciliations.
• Ensure that costs incurred are allowable, in accordance with USAID cost principles and Chemonics policies and procedures.
• Prepare accounting and supporting documents and transactions to ensure accuracy, compliance with Chemonics policies and procedures and USAID regulations.
• Produce accurate, complete and timely financial reports using ABACUS software, including monthly accrual and projection spreadsheets, and ensure timely submission to Chemonics Washington office.
• Oversee monthly bank transfer requests to be submitted to Chemonics Washington office and manage local bank accounts to ensure sufficient availability of funds for project needs.
• Ensure that internal financial control systems are in place. Ensure proper safeguarding of funds and compliance with financial and accounting procedures established by USAID and Chemonics. Raise and discuss any issues with the Finance and Operations Director.
• Review and ensure proper authorization and approval and timely processing of payment/reimbursement requests for employees/suppliers/vendors.
• Plan, perform and supervise internal audits of accounts payable, accounts receivable, payroll, fixed assets and petty cash.
• Review and approve bank reconciliations and reconciliation of petty cash and fund report at time of replenishment.
• Perform payroll and ensure allocation of payroll costs to appropriate general ledger accounts.
• Work closely with internal and external auditors during program field audits.
• Serve as resource person for technical and financial staff on Chemonics and USAID policies, procedures and regulations.
• Serve as primary point of contact for the Project Management Unit (PMU) in Washington for all matters related to project funding.
• Interact with bank officials and other officials as required.
• Perform any other duties assigned by the Director of Operations and Finance.

Qualifications:

• At least a bachelor’s degree in Finance, Accounting or related field.
• At least 5 years recent experience in financial management of donor-funded projects in Haiti.
• Solid experience in accounting and/or auditing, reporting, with demonstrated knowledge of applicable USAID regulations.
• Demonstrated leadership in effective project management, technical and analytical skills, people management and strong interpersonal and teamwork skills.
• Fluency in French and English required; Creole proficiency preferred