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Under the overall guidance and supervision of the UNDP Finance and Assurance Analyst, the Finance Assistant provides support in execution of financial services in the Country Office, ensuring effective and transparent utilization of financial resources and integrity of financial services. The Finance Assistant promotes a client- oriented approach consistent with UNDP rules and regulations.
The Finance Assistant works in close collaboration with the operations, programme and project teams in the CO, UNDP Global Shared Services Unit (GSSU) and Headquarters staff to resolve financial management and operational-related issues and information delivery, performing a variety of standard administrative processes and ensuring high quality and accuracy of work.
The Finance Assistant will provide effective support to the Finance and Assurance team to meet with increasing demands for high quality financial services from programme units, Common Back Office, UNDSS and other UN agencies, especially during the second half of the year. Incumbent is expected to work with energy and a positive, constructive attitude and display a strong client orientation. As such s/he will display flexibility in performing other emerging tasks and additional duties as required.
UNDP is committed to achieving workforce diversity in terms of gender, nationality, and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply.
a) Assists in ensuring implementation of operational strategies, adapts processes and procedures through:
b) Provides accounting and administrative support to the Finance and Assurance Unit through:
c) Other tasks as may be assigned by the UNDP management:
+ Participate in training for operations/project staff in the area of finance;
+ Contribution to the various UNDP knowledge networks, in particular share of good practices and experience;
+ Support the Finance Officer in the implementation of the capacity building plan in the area of his/her intervention.
The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.
Core |
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Achieve Results: | LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline |
Think Innovatively: | LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements |
Learn Continuously: | LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback |
Adapt with Agility: | LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible |
Act with Determination: | LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident |
Engage and Partner: | LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships |
Enable Diversity and Inclusion: | LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination |
Cross-Functional & Technical competencies |
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Thematic Area |
Name | Definition |
Finance | Accounting (General) |
Understands how regulations and professional standards in internal and external audit underpin audit work in the public services. Understands the key stages of audit work, including planning, documentation, testing and reporting. Ability to examine and verify accounts and records. Understands wider mechanisms for assurance and scrutiny. Understands the law and best practice relating to antibribery and corruption controls and the fraud risks faced by public bodies |
Finance | Budget management | Ability to support budgetary aspects of work planning process, drawing and management of team budgets |
Administration & Operations | Documents and records management | Overall document (hard or electronic) management; registry and retention policy including storing and archiving |
Business Management | Communication | Communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience. Ability to manage communications internally and externally, through media, social media and other appropriate channels |
Business Management | Operations Management | Ability to effectively plan, organize and oversee different parts of corporate operations, simultaneously and in an integrated way, in order to convert the organization’s assets into the best results in the most efficient way. Knowledge of relevant concepts and mechanisms. |
Business Management | Customer Satisfaction/Client Management | Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers' needs. Provide inputs to the development of customer service strategy. Look for ways to add value beyond clients' immediate requests. Ability to anticipate client's upcoming needs and concerns. |
Business Management | Working with Evidence and Data | Ability to inspect, cleanse, transform and model data with the goal of discovering useful information, informing conclusions, and supporting decision-making |
Min. Academic Education |
OR
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Min. years of relevant Work experience | Minimum of four (4) years (with high school diploma) or one (1) year with (Bachelors’ degree) of relevant experience in finance, accounting, administration or programme support service. |
Required skills |
Experience in the usage of computers and office software packages (MS Word, Excel, etc.) |
Desired skills in addition to the competencies covered in the Competencies section |
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Required Language(s) | Fluency in English and Vietnamese |