Project Management Support - Associate

Dutystation: Belgrade, Serbia

Functional responsibilities

Under the direct supervision of the Project Manager, the Project Management Support – Associate will be responsible for the efficient and effective implementation of project communication activities. He/she will contribute to project implementation and reporting while ensuring compliance with UNOPS procedures and donor requirements. The Associate will also maintain coordination with UN partner agencies and key stakeholders and will manage activities related to the visibility and publicity of the project's support.

The Project Management Support - Associate will undertake the following activities/responsibilities:

• Provide quality inputs for project reports, briefs, assessments and analyses;
• Prepare briefs and analysis of political, socio and economic trends relevant for the Project;
• Following advice from Project Manager, coordinate with UN partner agencies on project implementation and communications activities;
• Support timely delivery of approved work, procurement, and financial plans for the communications activities;
• Contribute to the development, update, and implementation of the Project’s plans;
• Contribute to the identification and mitigation of project risks and administers and document lessons learned and best practices of the Project;
• Support effective management of the communications budget in cooperation with the Project Manager and Finance Specialist;
• Support the Project Manager in communication of project activities and progress with the relevant stakeholders;
• Provide support to Project Officers in presenting the Project's impact to key stakeholders;
• Implement and evaluate the Project Communication Strategy and Action Plan;
• Support and coordinate activities related to the visibility and publicity of the Project support such as events, meetings, visits, press conferences, raising awareness activities etc;
• Maintain cooperation with media and partner UN agencies' communication teams;
• Maintain and update the event calendar in coordination with UN agencies and Project team;
• Maintain and update Project’s website and social network accounts;
• Prepare Terms of Reference for communications and other consultants, per need;
• Support the coordination of the engagement of the communications retainers and service providers;
• Monitor and report on the implementation of the Communications for Development activities;
• Prepare inputs for tenders for publicity materials (print, graphics, web, audio, video) with guidance from the Procurement Specialist.
• Ensure good governance, gender equality and social inclusion principles and practices are incorporated into the communications products.

Perform other duties as may be reasonably required and in line with the incumbent’s scope of services above.

Education/Experience/Language requirements

Education

• High School Diploma/Secondary School Diploma is required.
• A first-level university degree (Bachelor or equivalent) preferably in Public Administration, International Relations, Political Sciences, Social Sciences, Project Management, Communications or Journalism with two (2) years of experience would be an asset and may substitute for four (4) years of relevant experience.

Work Experience

• Minimum six (6) years of relevant professional experience working in the project implementation and/or in the communications field is required. A university degree may substitute for four (4) years of experience as specified above.
• Experience in working or collaborating with international organisations, preferably with the UN, is an asset.
• Experience in writing, reporting and donor communication is an asset.
• Knowledge of good governance, social inclusion and/or environmental governance issues in Serbia is an asset.

Language Requirements

• Fluency in Serbian and English is required