Administration Assistant - (Facilities Maintenance)

Dutystation: Nairobi, Kenya

Functional responsibilities

1. Building Maintenance
2. Maintenance of Outdoor Facilities
3. Maintenance of Facilities Equipment
4. ICT Support

• Plan, coordinate and provide a full range of site maintenance and installation works, to ensure preventive maintenance for generators, water heaters, water pumps, etc.is carried out regularly ensuring well-functioning equipment.
• Independent judgment in scheduling, prioritizing urgent tasks, and handling vendor logistics.
• Oversee general landscaping, including mowing, tree care - trimming trees, and planting flowers, Irrigation and digging ditches and drainage.
• Coordinate pottering and cleaning services, to ensure an organized, safe and clean work environment.
• Support deployment of and provide technical supervision to external contractors to facilitate efficient and cost-effective servicing or intervention for any major electrical installations, maintenance or repairs.
• Install, maintain and repair all kinds of electrical equipment and appliances including wiring and distribution systems, to ensure a safe and reliable working environment in compliance with electrical standards.
• Inspecting buildings to confirm safety standards, and identifying, planning, and scheduling major repairs.
• Perform regular and ad hoc preventative maintenance tasks on installations, repairs and maintenance of plumbing systems and components as per the established safety standards

• Compile and provide accurate reports on works undertaken, services provided, materials
• Creating and maintaining digital records to enable efficient planning for future works/services.
• Contribute to evaluation of required installation/repair works, compare prices of materials and contribute to planning of future preventive maintenance works, to support efficient and cost-effective site maintenance services.
• Requirement to improve efficiency in maintenance operations

• Assist in maintaining accurate inventory records through physical check and maintenance of lists/database, and arrange disposal of identified equipment and materials, strictly following UNOPS assets management guidelines.
• Generator Maintenance Documentation. Scheduling Efficiency and fuel management. Ensure accurate tracking, timely documentation, and effective scheduling of generator maintenance to minimize downtime and support operational readiness.

• Support with ICT hardware maintenance and support- Support users with basic technical trouble shooting and maintenance of ICT networking and cables,-Changing hardware electrical components (Network wiring, Power sources) and routine repairs-Changing UPS batteries
• Ability to assist with basic network setups and monitor hardware configurations
• Installing new UPS units and replacing their batteries.
• Troubleshooting LAN cable issues and rectifying problems with network data points.
• Resolving common printer issues like clearing paper jams and replacing toner cartridges.
• Performing preventive maintenance on ICT equipment such as blowing dust to ensure optimal performance and a longer lifespan
• Safely and properly isolating obsolete/faulty ICT equipment for safe disposal and ensuring the secure storage of such equipment.

Education/Experience/Language requirements

• Completion of secondary school is required.
• First University Degree in Business Administration, Public Administration, or equivalent disciplines is desirable but not required. Bachelor degree may substitute required years of work experience.
• In the absence of a degree, administrative certification is an asset.

• Four years of progressively responsible and proven effective experience in planning and executing specialized electrical installations, maintenance and repair work is required.
• Experience with UN systems and procedures is an advantage.
• Two (2) years experience in the use of computers and office software packages, preferably Google Workspace, is required.
  
  Experience in working with web-based management systems will be an added advantage

• Full working knowledge of English is required.
• Knowledge of a second UN or regional working language is an asset.