Supply Chain Management Senior Officer

Dutystation: Bangkok, Thailand

Functional responsibilities

Under the supervision of the Program Management Specialist, the Supply Chain Management Senior Officer will be responsible for the monitoring of the physical movement, storage, custody and accounting of health related supplies, including vaccines, including, but not limited to, the following:

1. Supporting partners to ensure adequate supply chain readiness
2. Monitoring compliance with protocols and quality standards
3. Risk management and reporting

It is expected that this work will be conducted, as required, at different levels of the supply chain including at warehouse and cold chain facility level, and health facility level, through: desk reviews, site inspections and in-person and virtual visits, spot-checks, and on-site and remote verifications under the close supervision of the Program Management Specialist.


1. Ensuring adequate supply chain readiness

• Compile information on the available cold chain capacity, including surge capacity of implementing partners, and prepare reports;
• Verify that monitoring mechanisms of cold chain equipment and temperature, of health product distribution, and of inventory management are rigorous and efficient;
• With the support of Pogram Management Specialist, ensure adequate human resources capacity (including training) for the management of the cold chain and supply chain;
• Monitor the partner’s capacity in tracking medical supplies and report to the Program Management Specialist;
• Support partners to ensure that proper documentation (on product movements, cold chain capacity, handling and logistics) and authorization of actors involved in the different aspects of the distribution process within the supply chain are in place.

2. Monitoring compliance with protocols and standards

Together with the team and the Program Management Specialist, the incumbent will:

• Monitor compliance of the partners with the supply chain strategies and protocols for receiving, storing, distributing and managing health products;
• Monitor compliance of the partners with the best standards for effective and safe distribution of the health products, from port of entry up to the hard-to-reach and remote areas;
• Support partners to ensure that requirements and procedures on receipt and dispatch of health products are established and complied with;
• Monitor the mechanism of partners to ensure adherence to the procedures for guaranteeing the quality, efficacy, tracking and reporting of the health product utilization and safety;
• Monitor adherence of the partners to appropriate cold chain and logistics requirements;
• Monitor the mechanism of partners to ensure that solid waste management policies and mechanisms are in place and adequately applied.

3. Risk management and reporting

• Ensure that good storage and distribution practices are integrated into the partner’s procedures and apply to all health product movements, whether forward or backwards in the chain;
• Report and inform relevant stakeholders of any supply-chain related incidents;
• Together with the Program Management Specialist, red-flag any potential risk of counterfeit products, diversion and theft.

Education/Experience/Language requirements

Education:

• Advanced university degree (Master’s Degree or equivalent), preferably in medical science, pharmaceutical science or related field, is required.
• Two (2) additional years of relevant work experience, in combination with a relevant Bachelor’s Degree or equivalent, may substitute for the requirement of a Master’s Degree.