Project Management Support Associate

To apply for this job to your existing account or an account for free.

Last update: 3 days ago Last update: Jul 4, 2025

Deadline: Jul 17, 2025

Location: Somalia

Sectors:

Job type:Contract, 12 months +

Languages:

English, French, Spanish

Work experience:<1 year

Date posted: Jul 4, 2025

No documents to display

Dutystation: Mogadishu, Somalia

Functional responsibilities

Summary of Responsibilities

1.Project Monitoring and Reporting

Support the Project Management Support Analyst/Officer in maintaining the following:
i. Timely documentation.
ii. Upload relevant documents in oneUNOPS projects both at engagement and project levels, as necessary.

Provide substantive inputs to assist the Project Manager/ Management Support Analyst/Officer in the preparation of project reports and documents.
Maintain records of project files and other supporting documents on the shared drive as per the organization guideline for record keeping.
Ensure timely entry of project risks, lessons and issues in oneUNOPS projects.
Assist Project Manager/ Management Support Analyst in updating of risks, issues and lessons.
Support on the compilation, consolidation and analysis of relevant data for regular portfolio reports and stage plans.
Take minutes of regular team meetings and follow up on action points.

2. Project Implementation

Support the Project Manager/ Management Support Officer in ensuring UNOPS Policies and Procedures, Financial Rules and Regulations (FRR) are adhered to for efficient project implementation and progress.
Maintain project progress tracking sheet and alert the Project Manager on key project milestones and and reporting requirements of projects.
In consultation with the relevant stakeholders, assist in preparing amendments of Agreements and Budget revisions when applicable.
Facilitate information flows and support in managing risk registers and issues.
Assist the project planning process, as required.
Prepare draft Pro-Forma and Agreements as per the input received from procurement team.
Follow up with partners on project agreement signing, information required for project closure and fund transfer requests.

3. Operational and Logistic Support

Manage and support on organizing project planning meetings, Project Board meetings and partner’s capacity building trainings as necessary.
In consultation with the PMSA, prepare amendments for Project Agreements and budget revisions when applicable;
Coordinate with the internal procurement and logistic team on all transport, inventory and procurement issues for direct support of the project and in support of PMSA.
Manage the travel plan of the Team, manage travel booking, and coordinate with Admin Team for DSA and other related requirements for travel.

4. Knowledge management and innovation

Identify and capture lessons and best practices in oneUNOPS projects.
Contribute to the dissemination and sharing of best practices and lessons learned for planning and knowledge building.
Support that local capacities are built at every level.

Education/Experience/Language requirements

Qualifications and Experience:

A. Education

Completion of secondary school is required.
A first-level university degree (Bachelor or equivalent) preferably in Public Administration, International Relations, Political Sciences, Social Sciences, Project Management, Communications or Journalism with two (2) years of experience would be an asset and may substitute for four (4) years of relevant experience.

B. Work Experience

A minimum six (6) years of relevant professional experience working in the project implementation and/or in the communications field is required. A university degree may substitute for four (4) years of experience as specified above.
Some experience in UN system organizations is desirable.
Experience and demonstrated knowledge of rules and procedures in Project Management, Procurement, Finance, and administrative rules and regulations will be an advantage.
Proficiency in computers and office software packages (MS Office) and experience in handling web-based management systems is required.
Experience in use of Enterprise systems including OneUNOPS is desirable.

C. Language Requirements

For this position, fluency in English Language (i.e. writing, reading and speaking) is required.
Fluency in Somali is required.
Knowledge of another official UN language is an asset.