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Position Title: Logistics and Security Manager.
Position Grade: C0
Duty Station: Kampala, Uganda,
**Contract:**12 months, Renewable
Reports to: Head of Finance and Operations
Management Responsibility: Administration officers, Drivers
Key Relationships: Head of Program, Finance and Administration Manager, Finance Coordinator, Regional Coordinator
Background
War Child Canada is an internationally recognized charity organization registered in Toronto, Canada, dedicated to helping children and their communities overcome the devastating effects of war. Its vision is “Accelerating Peace by Disrupting the Cycle Of Violence” and its mission is “Driving Generational Change For The Hardest Hit By Investing In The Power Of Local Communities”
Since being founded in 1999, War Child Canada has worked in 20 countries across the world and we are currently operational in Afghanistan, Yemen, Sudan, South Sudan, Democratic Republic of Congo (DRC), and Uganda.
During the past five years, War Child Canada reached over 2,500,000 conflict-afflicted children and adults; 985,000 people benefitted from War Child’s educational initiatives; 480,000 people were helped to climb out of poverty and 1,075,000 people learned more about their rights and had better access to justice systems.
War Child Canada in Uganda: Since 2014, War Child Canada has worked in 10 districts (mainly Refugee hosting) implementing integrated education, access to justice (incudes peacebuilding), opportunities/livelihoods, and programs. Our current districts of operation include: Adjumani, Obongi, Yumbe, Madi Okollo, Terego, Koboko, Lamwo, Kikuube, Isingiro and Kamwenge districts.
Context
War Child Canada implements an integrated education, livelihoods, and access to justice program in Uganda. War Child Canada’ education program in Uganda focuses on improving access to education, and relevant learning outcomes of refugee and host community children through mainly primary and lower secondary Accelerated Education Program (AEP), adolescent youth skilling and education service delivery strengthening. War Child Canada’s protection/access to justice program in Uganda is aimed at contributing towards improving the protection of refugee and host community women and children against violence, through the provision of direct free legal aid services and psychosocial support. Our opportunities/livelihood program component aims at strengthening the economic empowerment of vulnerable refugee and host community women, girls and youth through vocational skills and entrepreneurship development, and income generation and employment opportunities.
Position summary
Reporting to the Head of Finance and Operations, the Logistics and Security Manager will be responsible for overseeing the provision of timely and adequate logistical, operational and security support for effective implementation and management of all programs and operations implemented by WCC in Uganda. He/she will develop and implement systems and procedures for procurement, storage and stock movement, asset management, transport and fleet management, facilities management and maintenance, and security and emergency plans, ensuring compliance with WCC organizational policies, systems and procedure.
Responsibilities:
Logistics Management and Support:
Procurement:
Procure goods, supplies, equipment and services for effective running of the country office and implementation of programs and operations based on appropriately authorized procurement request, within approved budget, in full compliance with WCC policies and procedures as well as donor contractual requirements, and ensuring cost-effectiveness and value for money.
Update and complete documentation and filing of all procurement of goods, supplies, equipment and services, including procurement, request, solicitation and analysis of quotations, purchase order, preparation and signing of procurement contracts, quality check, and delivery.
Receive and forward all procured goods, supplies, equipment and services and ensure documentation, accountable and proper use for their intended purposes.
Ensure that procurement of all goods, supplies, equipment and services meet the requested specification, quality and standards including brand, made, packaging, expiry date and quantity, ensuring full compliance with WCC policies and donor funding contractual requirements.
Identify and maintain up-to-date suppliers’ information and database, as well as prices of goods, supplies and services regularly procured by WCC Uganda.
Contracts management
Keep informed of local market conditions, undertake quarterly market assessment of goods, supplies and services regularly procured by WCC Uganda, and make necessary recommendations to the Head of Finance and Operations to ensure cost-effectiveness and value for money.
Prepare all payment requests with support of administration officers and working closely with Finance to ensure that all outstanding supplier payments are made in a timely manner as per the contractual agreements.
Maintain up-to-date tracking of procurement requests and status and prepare and provide monthly update to the Head of Finance and Operations.
Asset Management:
Supervise, monitor and ensure that all goods, supplies and equipment received and issued are properly documented with goods receiving notes and goods issue/delivery notes and proper records of stock movement are maintained at all times.
Supervise and ensure that all WCC Uganda goods, supplies and equipment are well maintained, properly stored in all locations and properly used.
Update and maintain records and database of for all goods, supplies, equipment and services procured, stored and used by WCC Uganda.
Supervise and maintain up-to-date records of all WCC fixed assets with each asset clearly labeled with WCC sticker and number, and that physical inventories are conducted on quarterly basis, and reports prepared and submitted to the Head of Finance Operations.
Supervise and ensure that a set minimum stock levels are maintained in all WCC Uganda offices for fast moving items, such as stationery supplies.
Maintain the Fixed assets register and ensure all organization assets are appropriately tagged and engraved
Ensure that annual fixed assets verifications and inventory counts are done
Transport and Fleet Management:
Premises and Facilities:
Security and Safety:
Supervision:
Supervision of and work with the Administration officers and drivers
Other Duties:
Requirements:
Essential:
Desirable:
Interested applicants are invited to visit our careers page through the link below:
https://wcc.qedhrm.com/careers
or copy and paste the link in your browser
War Child Canada is committed to providing a work environment in which all individuals are treated with respect and dignity. Final candidates will be vetted in accordance with War Child Canada’s Child Safeguarding Policy, including appropriate reference and security checks.