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CRFLR Documentation Individual Consultant
Details
Deadline: Aug 5, 2025
Location: Ethiopia
Organization:Global Green Growth Institute Ethiopia
Sectors:
Job type:Contract, up to 4 months
Languages:
English
Work experience:Min 5 years
Date posted: Jul 22, 2025
Expected starting date: Aug 18, 2025
Description
Please note that the deadline is based on Korean Standard Time Zone (KST, UTC+9)
INTRODUCTION TO GGGI
The Global Green Growth Institute (GGGI) is a treaty-based international, inter-governmental organization dedicated to supporting and promoting strong, inclusive and sustainable economic growth in developing countries and emerging economies. To learn more please visit about GGGI web page.
Objectives of the assignment
To achieve the project objectives, GGGI is looking for Documentation Consultant who will be responsible for organizing, verifying, and maintaining comprehensive records of all project activities. This includes ensuring that all documentation is systematically compiled, validated, and archived in alignment with the project’s results framework, as well as donor and organizational requirements for effective reporting.
Deliverables and Payment schedule
- Monitoring, Evaluation & Learning (MEL) and Documentation
- Align all project documentation with the MEL framework and indicator tracking system.
- Compile and organize evidence (e.g., photos, attendance sheets, reports) to support indicator-based reporting.
- Identify and address documentation gaps by coordinating with field teams and technical staff.
- Maintain and regularly update a documentation checklist and indicator tracking matrix.
- Support the preparation of internal and donor reports by consolidating validated documentation.
- Documentation and Records Management
- Structure and maintain documentation systems that map deliverables and results to indicators in Sharepoint.
- Ensure all project deliverables (e.g., reports, contracts, activity records) are properly labeled, dated, and stored in the designated digital repository (e.g., SharePoint).
- Provide quality assurance for documentation completeness and consistency across project activities.
- Information Management Systems and Capacity Building
- Develop and improve tools and templates for consistent data and document management.
- Enhance digital filing and tracking systems to support efficient information retrieval, cross-referencing and reporting.
- Train project staff on documentation protocols, digital file management, and use of MEL tools.
|
Output/Deliverable |
Percentage of Maximum Amount |
Due Date |
|
Documentation checklist and gap analysis report. |
20 (1,440) |
August 31, 2025 |
|
Organized documentation folder mapped to activities, outputs, and indicators in SharePoint. |
40 (2,880) |
September 30, 2025 |
|
Staff training workshop report (1-4 pager). |
20 (1,440) |
October 11, 2025 |
|
Final consultancy report with recommendations and tools for sustainable documentation practices. |
20 (1,440) |
October 19, 2025 |
Expertise required
- Education: Information management, M&E, Development Studies, or a related field.
- Experience: Minimum of 5 years of relevant experience in information management, M&E / MEL, project management, preferably within international development or donor-funded projects.
- Experience supporting MEL systems is highly desirable.
- Familiarity with forestry, environmental, or rural development projects is an asset.
- Communication: Excellent communication, negotiation, and interpersonal skills to collaborate effectively with project teams, Addis Ababa Office, partners, and headquarters.
- Organizational Skills: Strong organizational skills, attention to detail, and the ability to meet deadlines under pressure.
- Interpersonal Skills: Strong interpersonal and communication skills; ability to coordinate across diverse teams.
- Language: Fluency in English (spoken and written)
- Functional
-A proactive attitude, with an ability to find workable solutions promptly.
-Punctual, professional, and ability to work under pressure and meet deadlines.
-Strong interpersonal skills and the ability to work with multicultural and interdisciplinary staff.
- Corporate
-Understands and actively supports GGGI’s mission, vision, and values.
-Commits to team goals and works effectively across the organization with individuals of different views, cultures, nationality, gender, and age.
-Excellent problem solver.
-Exemplifies the highest standard of honesty, integrity, and professionalism.
Administrative information
Interested consultants shall submit following documentations:
- Cover letter and CV
- Selection method/process: Competitive selection
- Timeline of selection
- Advertisement: to August 5, 2025
- Shortlisting/Interview: August 6-8, 2025
- Selection/Reference check: August 11-15, 2025
- Contract signing: August 18, 2025
- Onboarding: August 20, 2025
Date to close is August 5, 2025 Korean Standard Time (KST). Applications submitted after the deadline will not be considered Application. Cover Letter, and CV must be sent in English. A consortium, or a firm may not be engaged for the individual consultant assignment.
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