Finance Assistant

Project HOPE is an international NGO with more than 1,000 engaged employees and volunteers who work around the globe responding to the world’s most pressing global health challenges. Throughout our 65-year legacy, Project HOPE has treated millions of patients, provided more than $3 billion worth of medicines to local health care organizations around the world helped build hundreds of health programs from the ground up, and responded to humanitarian crises worldwide.

Code of Conduct

It is our shared responsibility and obligation to treat each other with respect, take affirmative steps to prevent matters involving Sexual Exploitation & Abuse and Trafficking in Persons, and to disclose all potential and actual violations of our Code of Conduct, which may include Conflicts of Interest, Fraud, Corruption, Discrimination or Harassment. Together we can reinforce a culture of respect, integrity, accountability, and transparency.

Program Summary:

Project HOPE is providing humanitarian assistance to the conflict-affected population in Lebanon. The current response portfolio focuses on Health, Mental Health, Protection, and WASH programming through Project HOPE programs and partnerships.

This Consultant role will be based in Lebanon. Local Nationals only.

Time Commitment is a part-time basis (up to 20 hours per week) until December 31st 2025 with potential for renewal subject to project funding.

Applications will be reviewed on a rolling basis; early submission is encouraged.

POSITION SUMMARY:

The primary responsibility of the Finance Assistant is to provide day to day administrative and financial support at the field site level and ensure the timely implementation of financial services. Finance Assistant adheres to donor regulations and Project HOPE’s policies and procedures, while handling all financial and administrative matters.

PRINCIPAL RESPONSIBILITIES:

Financial Operations and Support

• Provide accounting and financial support to program, grants, and contract teams in line with Project HOPE and donor regulations.
• Verify that all purchases are properly authorized and signed by the appropriate team member.
• Ensure all transactions are accurately recorded and entered into the accounting system.
• Assist in the implementation of financial policies, procedures, and internal controls.
• Support in month-end account closures and reconciliations.
• Maintain accurate financial, program, grant, and contract records.
• Ensure timely scanning, filing, and archiving of all financial documents and supporting documentation.
• Review payment vouchers, receipt vouchers, and journal vouchers before and after processing payments.
• Process payroll payments in accordance with Project HOPE policy and Lebanese statutory requirements.
• Maintain a contract follow-up sheet and ensure contracts are renewed, closed, or paid on time.

Cash and Petty Cash Management

• Act as cashier for all approved payments and disbursements to vendors and beneficiaries.
• Handle and manage the petty cash fund, ensuring all transactions are documented, approved, and reconciled regularly.
• Maintain the cashbook on a regular basis to reflect actual cash and bank balances.
• Monitor cash transfers and payments, ensuring accuracy and compliance.
• Prepare weekly cash reports and monthly cash requests in coordination with field teams.

Reporting and Compliance

• Assist in preparing timely and accurate financial reports for internal use and donor submission.
• Support the preparation of monthly pipelines and forecasts to ensure effective budget tracking.
• Ensure all procurement and expense transactions have required approvals and fully supporting documentation.

Coordination and Administrative Support

• Maintain effective communication with HQ, Regional Office, and program staff to ensure alignment on financial activities.
• Use financial systems accurately for recording and monitoring financial data.

Other Duties

• Perform other financial or administrative tasks as assigned by the line manager.

MINIMUM QUALIFICATIONS:

• Bachelors in Finance, Accounting, Business Administration, or related area.
• Two years minimum in a similar job in humanitarian and/or emergency relief setting.
• Previous experience in the administrative and financial management of overseas programs at the support level; experience at other NGOs is desirable.
• Excellent budget management skills.
• Strong organizational, interpersonal skills and commitment to humanitarian principles.
• Good written and oral communication skills.
• Flexibility and Adaptability: Adapts to changes in work environment.
• Teamwork and cooperation and can cope with stressful workload.
• Fluent knowledge of English and of local language (Arabic).
• Experience in working with computerized accounting systems, NetSuite desirable.
• Essential computer literacy (word, excel, teams and internet).

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Physical demands:

• While performing the duties of this job, the employee must be mobile in an office environment and able to use standard office equipment.
• Must be able to communicate in verbal and written form and must be able to travel internally.

Work environment:

• This position is based in Lebanon. Given the current conflict conditions, candidate must be able to work in a rapidly changing environment.
• Work may require working in a country where working conditions are classified as “hardship.”

Notice to applicants: Project HOPE does not conduct direct solicitation/recruitment via email. Project HOPE never asks job applicants for payment or financial information at any stage of the recruitment process. Project HOPE will never send you a third-party check and ask you to cash it. If you have been recruited via email, please contact Compliance@projecthope.org

Due to the large number of inquiries, we receive, only candidates who have met the required experience & qualifications for this position will be considered. No phone calls please.

However, since we are active around the world in the field of public health, we may wish to retain your CV in our database for other/future opportunities, unless you direct us otherwise.

Thank you very much for your interest in Project HOPE.

How to apply

Please submit application via the link- https://projecthope.csod.com/ux/ats/careersite/2/home/requisition/1715?c=projecthope&sq=req1715