Consortium Activities Coordinator

Terms of Reference

Consortium Activities Coordinator –Kenyan Nationals Only

Position Title: Consortium Activities Coordinator

Duty Station: Kenya, Nairobi

Type of Appointment: Fixed term, one year with possibility of extension

Salary Range: 120,000 KES -140,000 KSH/Month Gross

Estimated Start Date: 11/01/2026

The Organisation:

CEFA – The European Committee for Training and Agriculture is an Italian Non-Governmental Organization founded in 1972, active in several countries across Africa, Latin America, and Eastern Europe. CEFA promotes sustainable and inclusive development through long-term initiatives in agriculture, environment, education, gender equality, and human rights, implemented in partnership with local communities and institutions.
Its work is guided by the values of participation, equality, and social justice, aiming to empower people, especially women and youth, and strengthen their capacity for self-reliance.

Project Summary:

CEFA will coordinate the implementation of the project “Educational and Work Inclusion for Young Students with Disabilities,” co-funded by AICS and carried out in the counties of Nairobi, Murang’a, and Makueni, Kenya.
The overall objective of the project is to improve the rights and inclusion of Persons with Disabilities (PWD) in Kenya by promoting their access to vocational education and employment opportunities. Specifically, the project aims to: (a) enhance the participation of PWD and their representative organizations (OPDs) in decision-making processes on inclusive education; (b) strengthen the inclusiveness and accessibility of public Vocational Training Centres (VTCs) through infrastructural improvements, teacher training, and the provision of adaptive materials and assistive technologies; and (c) facilitate the transition from training to employment through career guidance services, internships, entrepreneurship support, and engagement with the private sector.
Under the supervision of the Project Manager, the Consortium Activities Coordinator will be responsible for coordinating and monitoring the project’s activities in the three counties, providing technical assistance to partners and VTC staff, and ensuring effective collaboration with institutional stakeholders such as TVETA, NCPWD, Ministry of Labor and the County Governments. The Coordinator will ensure compliance with donor regulations and CEFA’s internal procedures. The duty station will be Nairobi, with frequent travel to Murang’a and Makueni Counties.

General Objectives and Responsibilities:

The Consortium Activities Coordinator, under the overall supervision of the Project Manager, is responsible for ensuring the effective implementation of project activities in line with the project’s objectives and work plan.
He/she leads the planning, coordination, and monitoring of activities, ensuring timely delivery and quality results.
He/she also ensures effective coordination among consortium partners and supervises the consultants engaged in the implementation of specific project components.

The duty station will be in Nairobi.

Main Duties

1. Coordination, planning and implementation

• Support the Project Manager and project staff in the overall planning and supervision of the project activities, ensuring coherence with the project’s objectives, timeline, and donor requirements.
• Develop, review, and update detailed work plans and budgets on an annual, quarterly, and monthly basis, in coordination with the Project Manager.
• Coordinate and supervise the day-to-day implementation of field activities carried out by CEFA staff and implementing partners, guaranteeing consistency, quality, and timely delivery.
• Monitor the progress of activities against approved work plans and budget forecasts, identify any deviations or challenges, and propose corrective actions in consultation with the Project Manager.
• Oversee and coordinate the work of project partners, ensuring their alignment with CEFA’s technical standards, contractual obligations, and reporting requirements.
• Maintain continuous communication with the Project Manager, providing regular technical updates and feedback on project progress, bottlenecks, and lessons learned.
• Prepare and submit Montly activity reports to the Project Manager summarizing implementation progress, achievements, and challenges encountered in the field.
• Participate in the weekly coordination meetings with the Project Manager and field teams to plan upcoming activities, discuss progress, and share best practices.
• Provide fund requests for field activities at the end of each month and ensure that all supporting financial documentation and expense justifications are submitted accurately and on time.

2. Monitoring and reporting

• Coordinate the monitoring of project activities, ensuring the collection, analysis, and documentation of progress data to measure achievements, challenges, and lessons learnt.
• Prepare regular monitoring reports and analytical briefs summarizing key results, risks, and recommendations for improvement.
• Support the development and updating of monitoring tools and data collection instruments to ensure consistent and accurate reporting.
• Contribute to the preparation of project reports for internal and donor submission, ensuring that all information is evidence-based and supported by relevant documentation.
• Participate in monitoring missions and field visits to assess implementation quality, identify capacity gaps, and support corrective measures when needed.

3. Technical assistance

• Provide technical guidance and on-the-job coaching to CEFA staff and implementing partners to strengthen their capacity in project management, monitoring, and inclusive practices.
• Contribute to the development and adaptation of project methodologies to ensure that activities are effective, inclusive, and aligned with the strategic objectives of the program.
• Support the elaboration of training modules and technical materials related to the project’s thematic areas.
• Facilitate the exchange of knowledge and lessons learned within the project team and between partners to enhance coordination, innovation, and sustainability.

4. Synergies and representation

• Maintain appropriate and continuous relations with local authorities, institutional stakeholders, and project partners, representing CEFA in the project areas.
• Ensure close coordination with County Governments, TVETA, and other institutional actors involved in the project implementation.
• Participate in relevant coordination meetings, conferences, and roundtables to strengthen collaboration, visibility, and networking with development actors.
• Ensure synergies among project components, partners, and local communities to maximize the project’s overall impact.
• Collaborate regularly with key stakeholders and local authorities to ensure transparency, coordination, and shared ownership of project activities.
• Perform any other tasks related to the project’s objectives as assigned by the Project Manager.

Requirements

• Minimum of five (5) years of relevant experience in a similar position, preferably within projects focused on education, TVET, professional inclusion, or disability inclusion.
• Bachelor’s degree in Education Sciences, Labour Psychology, Political Science, International Relations, or a related field.
• Strong knowledge of national and international frameworks related to the rights of persons with disabilities and inclusive employment.
• Proven understanding of the TVET and Vocational Training Centre (VTC) systems in Kenya.
• Excellent command of spoken and written English.
• Excellent command of spoken and written Kiswahili.
• Thorough knowledge of the Kenyan context, particularly in the target counties (Nairobi, Makueni, and Murang’a).
• Demonstrated experience in the design or application of inclusive training methodologies for learners with special needs.
• Strong interpersonal and networking skills, with the ability to build and maintain constructive relationships with institutions, government agencies, and key stakeholders.
• Previous experience working on AICS-funded projects will be considered an asset.
• Valid driving licence is mandatory.

How to apply

Interested and qualified persons, with the required experience are invited to submit their application to vacancies@cefakenya.com, by 06/11/2025.

Email Subject: Consortium Activities Coordinator_TVET

The application shall include all of the following:

• CV, including 3 reference contacts (only official work email will be accepted) – at least one of your latest jobs.
• Cover letter (1 page maximum)

The applications received will be revised on a rolling basis and the Management can close the vacancy before the indicated deadline as soon as the suitable candidate is identified.

Please note only shortlisted candidates will be contacted.

CEFA is an equal opportunity employer.

We are committed to creating a diverse and inclusive working environment and welcome applications from all qualified candidates, regardless of age, gender, religion, ethnicity or disability status.