Head of Finance*

The position is to be filled as soon as possible, with an initial contract duration of 1 year. There are very good prospects for an extension. Employment location will be Kyiv, Ukraine (UA).

 
As Head of Finance, you ensure the timely and effective implementation of financial management standards across all programmes and projects, contributing significantly to the success of the country programme. You guarantee that financial and administrative processes in the Country Office in Kyiv and in projects or partner organisations are auditable and efficient, and you support the Country Director in fulfilling supervisory duties related to programme administration. You guide and assist projects and partner organisations in all financial management matters so they can meet their contractual obligations towards Welthungerhilfe and co-financiers.

In addition, you coordinate training for national and expatriate staff and PPOs in project administration in close collaboration with the Financial Advisory Unit at Head Office, provide qualified administrative and financial advice to projects, and approve relevant processes and authorisations in line with the signature policy.

 
Your responsibilities
 
Ensure sound financial management of all programmes and projects, supporting the Country Director, Heads of Project/Programme, and Area Managers in planning and oversight
Review and support project budget planning, adjustments, and preparation of cost and financing plans (own and donor funds)
Review partner agreements, assess partner capacities, and ensure compliance with donor regulations
Oversee liquidity planning, internal fund requests, and the preparation of Country Office fund requests
Ensure correct internal cost allocation, verify in-kind bookings, check project bookkeeping, ensuring timely internal and external financial reporting
Ensure that Heads of Project and Project Partner Organisations (PPOs) assume full budget responsibility and expenditure control
Supervise the financial administration of the Country Office, including re-financing measures, reporting to Head Office, and medium-term financial planning
Coordinate Country Office statements on audit and accounting reports and follow up on recommendations and requirements
Initiate and review refunds, returns, and final fund requests to donors; support donor requests, extension requests, and due-date monitoring
Transfer and maintain CO budgets within WHH cost and financial plans and ensure documentation updates in O365
Support compliance with WHH standards (RAC, remuneration, travel, insurance, etc.) and assess compliance needs for all projects
Evaluate financial and administrative requirements of new donors and engage with co-financers, including maintaining contacts and reviewing financing modalities
Coordinate and deliver financial administrative training for staff and PPOs in close cooperation with the Financial Advisory Unit
Support recruitment, account assignment, and induction of staff in financial/project administration
Organise and supervise audits and accounting activities and review relevant national legislation
Support the implementation of the re-financing strategy and ensure adherence to all WHH policies and standards
 
Your profile
 
Technical college degree or Bachelor’s degree in a relevant field
Minimum 3 years of professional experience, preferably in the Global South or in a NGO
Coordination and organisational skills - even under a high workload
Proven experience in financial processing of projects
German donor experience would be an asset
You recognize the growing value of data within an organization and inspire teams to make decisions grounded in analysis and evidence
Strong teamwork and cooperation skills
High intercultural competence and effective cross-cultural communication
Excellent spoken and written English; Ukrainian and/or Russian language skills would be an advantage
Motivation, initiative, and determination
Good negotiation skills
 
What we offer
 
Fair Compensation: A fair and equal remuneration based on a transparent salary scale.
Commitment to Well-Being: We attach great importance to our duty of care with a focus on safety, security & health.
Modern & Agile Work Environment: Be part of a forward thinking organization that fully embraces digitalization and innovation across all areas.
Personal & Professional Growth: Access diverse learning and development opportunities to advance your career.
Team: Join our dedicated and diverse teams, where passion, expertise, and joy come together to create a better world. 
 

In addition, Welthungerhilfe offers numerous other benefits, which you can find under Our benefits.