Logistics Officer

Starting position: January 2026

Duration : 12 Months

Place of work : Amman - Jordan (50% for the regional office in Amman & 50% remote for Gaza office in Palestine).

Status : Full Time Job

Deadline for applications: Terre des hommes does not set a deadline for applications for this position, recruitment is open until the position is filled.

Context :

Terre des hommes Lausanne (Tdh), Switzerland’s largest children’s rights organization, maintains a strong presence across the Middle East and North Africa region. We operate in seven countries: Jordan, Egypt, Afghanistan, Lebanon, Syria, Iraq, and Palestine, with our regional office based in Amman.

In Palestine, our humanitarian program covers two geographical areas: the West Bank and Gaza. Due to the current context, operations in Gaza are managed through a combination of direct implementation and remote support from the Amman office.

Our country program focuses on three main pillars: Health, Access to Justice, and Children on the Move ensuring that vulnerable children and their families receive the protection, care, and opportunities they deserve.

Mission

The Logistics officer position plays a crucial role in providing logistical support to both our regional office and team in Amman and our Gaza filed office in Palestine.

This position support will be split between two offices: directly for the regional office in Amman and remotely for Tdh field office in Gaza. This requires a proactive and solutions-oriented individual who can navigate emergency procedures, donor compliance, and internal protocols with precision and adaptability. The officer acts as a key interface between the Amman regional office and field teams in Gaza, ensuring that administrative and logistics needs are anticipated and resources are mobilized efficiently.

The role demands a high level of autonomy, discretion, and resilience, as well as the ability to collaborate across departments and with external stakeholders to uphold Terre des Hommes’ commitment to accountability, transparency, and humanitarian principles.

Main responsibilities:

The Logistics Officer oversees key aspects of the supply chain, ensuring that necessary resources are available and managed efficiently.

Specific responsibilities:

Procurement Management:

• Lead purchasing for the Regional Office(RO) and, as needed, support delegations across the region in line with approved requests, budgets, and authorization levels.
• Maintain and update procurement trackers; publish regular status updates and establish/refresh the approved supplier price list on a defined timeline.
• Draft, negotiate, and manage framework agreements and service contracts for the RO.
• Ensure complete, compliant documentation and archiving of all procurement files per Tdh policy; share the finalized purchase file with the requesting delegation upon closure.
• Submit complete payment packages to Finance and resolve any queries to enable on-time payment.
• Monitor RO stock/consumables and issue monthly stock reports to relevant stakeholders

Transport Management:

• Plan and follow up on all ground transport for staff and visitors across the RO and delegations, covering airport transfers, intercity travel, and regional trips within Jordan.
• Design, implement, and maintain a movement request and planning system with a standard request form, and approval workflow
• Monitor sensitive movements, schedule check-ins, confirm safe arrival, and inform relevant stakeholders of movement completion.
• Manage the outsourced transport service: coordinate and confirm movements with the supplier, verify driver and vehicle compliance, track completed trips in the movement register, and reconcile the supplier’s invoice each month against records before submitting the verified package to Finance and resolving any discrepancies.
• Produce monthly movement reports that summarize volumes, on-time performance, costs, and incidents.

IT and Assets.

• Provide first-line IT support to RO and Gaza deployment staff, resolving requests promptly.
• Keep laptops, printers, and network devices operational and fix faults without delay.
• Maintain an accurate asset register with tags, serial numbers, locations, custodians, warranty status, and condition, and issue regular updates.
• Lead the annual physical inventory for the RO and run periodic spot checks; reconcile variances, document findings, and close corrective actions.
• Deploy new laptops and equipment using a standard build and asset tagging, followed by a signed handover.
• Manage repairs, warranty claims and spare items.

Event Management

• Book venues, meeting rooms, audiovisual, and catering and confirm all orders.
• Arrange accommodation and transportation to all attendees as needed.
• Distribute per diems in collaboration with HR and Finance, keeping signed records and receipts.
• Compile and submit the final payment package to Finance, including contracts or POs, service confirmations, and invoices.

Premises management:

• Manage lease lifecycles for the office and guesthouse, including negotiations, renewals, and landlord relations.

• Implement a preventive maintenance plan covering HVAC, electrical, plumbing, and appliances.

• Coordinate corrective repairs, supervise works, and verify completion and quality.

• Oversee utilities and services such as electricity, water, and internet and ensure payment requests are submitted on time to finance.

• Liaise with HR to coordinate the shared cleaner’s time. Oversee guesthouse cleaning and hygiene with defined routines, deep-clean cycles and publish an accessible weekly schedule and supply checklist.

• Maintain safety and security controls: access badges and keys, first-aid kits, safety signage, and regular checks of fire extinguishers and alarms.

• Keep an up-to-date inventory of furnishings, appliances, and fittings for both premises, condition status, and custodian details; manage repairs and replacements.

• Operate the guesthouse to agreed standards: manage bookings and occupancy, room allocation, check-in and check-out procedures, house rules briefings, linen and cleaning turnaround, incident logging, and welcome information for visitors.

• Prepare a concise monthly premises report covering maintenance, incidents, HSE checks, utilities consumption, costs, guesthouse occupancy, and upcoming actions.

  Gaza Operations and Deployment.

  Deployment management.

  • Act as the main focal point and SME for all aspects related to Gaza rotations in and out of Amman.
  • Provide pre-deployment orientation to expatriate staff on, movement, and communications protocols.
  • Collect and maintain first-rotation files (personal data, emergency contacts, approvals, IDs) and keep them up to date.
  • Prepare and track in/out rotation checklists with relevant departments until deployment is completed.
  • Coordinate with Finance and HR to prepare per diems and approved rotation expenditures per policy; compile and submit supporting documents.
  • Ensure required security items and deployment documents are in place for Gaza deployment

  Inventory and stock management.

  • Plan all stocks need and shipments to Gaza in collaboration with the emergency Field Coordinator and Log team in Gaza.
  • Maintain accurate inventory records in Amman for the Gaza mission in line with Tdh SOPs.
  • Organize and document shipments to Gaza, ensuring readiness for transfer and a complete handover and waybill package.
  • Prepare and submit regular inventory status reports for Gaza stocks on the agreed cadence, covering balances, movements, pipeline and variances.
  • Maintain a structured archive and database for all Gaza inventory documents such as PRs, POs, GRNs, packing lists, waybills, handovers and reports.

**The full Job Description will be shared with shortlisted candidates.**

Profile :

• Bachelor’s degree in Business Administration, Logistics, Supply Chain Management, or a related field is required.
• Additional certifications in procurement, humanitarian logistics, or project administration (e.g., CIPS, HLA, PMD Pro) are considered a strong asset.
• Proven training in donor compliance, financial procedures, or emergency response protocols is highly desirable.
• Familiarity with humanitarian standards and operational tools (e.g., Sphere, Core Humanitarian Standard, INGO procurement guidelines) is an advantage.

Experience / Skills :

Training/Qualifications

• Minimum of 3–5 years of relevant experience in administrative, logistics, or procurement roles, preferably within humanitarian or development organizations.
• Minimum 2 years of experience in an NGO/International Institution in a similar position (preferred).
• Solid understanding of supply chain management, procurement procedures, and inventory control, preferably within emergency or humanitarian operations.
• Proficiency in managing administrative systems, documentation, and basic financial processes, including budget tracking and compliance with donor requirements.
• Prior involvement in remote coordination or support to field missions is highly desirable

Computer Know - How

• Proficient in Microsoft Office Suite (Word, Excel, Outlook) and comfortable using digital tools for inventory, procurement, and reporting.
• Experience with ERP or logistics software is an asset.

Languages : Native Arabic speaker with excellent command of English (spoken and written).

Tdh General Code of Conduct and Ethical Policies :

• Commits to promoting and complying with the Global Code of Conduct, systematically reporting any violations of the Code through Tdh's formal reporting mechanisms and dealing with any violations of procedures and processes appropriately.

• Raises awareness of the Foundation of the risks of policy non-compliance, violence and abuse, and related rights, towards children, community members and our own employees.

• Undertakes to comply with key ethical policies and guidelines, including the Safeguarding Policy, the Anti-Fraud and Corruption Policy, the Conflict-of-Interest Policy and other policies related to the prevention of terrorist financing and criminal activities, as well as workplace behavior.

• Commits to putting values and principles into practice through exemplary behavior, in full compliance with the Code of Conduct, and always respecting established procedures and processes.

• Commits to developing a compliant and enlightened management culture within the organization and in our work with children and the communities in which we operate.

  References :

  Please note that all job offers will be subject to satisfactory references and checks (criminal record and anti-terrorism funding check). Terre des hommes will ask the Human Resources of previous organisations to provide references on any findings of sexual exploitation, sexual abuse and/or sexual harassment as well as fraud and corruption, during employment, or incidents under investigation at the time the candidate left employment.

How to apply

Only complete applications (CV + covering letter) posted on our official website https://jobs.tdh.org/en-GB/jobs/internal/fadc56b8-2e53-4a88-a6a4-89684af45595

Additional documents (diplomas, work certificates, etc.) will be requested at a later date. We will only contact those candidates selected for further recruitment.