Templates and Document Systems Specialist

Role summary: The expert will design and configure branded templates for Word, PowerPoint and Excel, plus related document assets such as e-mail signatures, ensuring that all templates are functional, user-friendly, accessible and compatible with the technical environments specified by the contracting authority. This is a critical role in this tender because template performance is a core part of the scope.

Key responsibilities

·        Design and build branded templates for Microsoft Word, PowerPoint and Excel.

·        Ensure templates reflect corporate identity standards in fonts, colours, styles and structure.

·        Prepare user guidance for template use.

·        Ensure compatibility with Microsoft Office, LibreOffice, OnlyOffice and PDF.js or equivalent.

·        Ensure templates are accessible and do not rely on macros.

·        Adjust and refine templates based on user feedback during implementation.

Minimum profile requirements

·        At least 7-10 years of relevant experience in document template design, Office-based visual systems, or branded document engineering.

·        Proven experience creating Word, PowerPoint and Excel templates for institutional or corporate use.

·        Strong understanding of paragraph styles, master slides, document structure, pagination, headers and template behaviour.

·        Demonstrated knowledge of accessibility requirements in document templates.

·        Experience ensuring compatibility across multiple office/document platforms.

·        Experience working in digital and multilingual contexts.

Assets

·        Familiarity with document management environments and PDF preview issues.

·        Experience with template deployment for public institutions or large organisations.