Procurement Advisor for Institutional Human Resource Mentoring

Re-advertized on May 20th 2013, deadline changed from March 11th 2013 to June 17th 2013.

UPDATE: 14/05/2013: CANCELATION of PROCUREMENT NOTICE:

MCA-Indonesia hereby informs that the referenced Request for Qualification is canceled. . The Terms of Reference will be revised and a Request for Qualification advertised at a later date. . For any information please contact the Procurement Agent at below address: . Address: MCA-Indonesia Procurement Agent Alamat Kantor MCI Jalan Subang No. 10, Menteng Jakarta Pusat 10310 Indonesia . Email address: procurement.agent@mca-indonesia.go.id

SPECIFIC PROCUREMENT NOTICE

REQUEST FOR QUALIFICATIONS FOR INDIVIDUAL CONSULTANT SERVICES

Procurement Advisor for Institutional Human Resource Mentoring

Country: Indonesia

City/Locality: Jakarta Contract

No.: PM-A-005

Project: Procurement Modernization

Submission Deadline: March 11, 2013, 3pm

Funding Agency: Millennium Challenge Corporation

Buyer: Millennium Challenge Account - Indonesia (MCA-Indonesia)

INTRODUCTION

1. The United States of America acting through the Millennium Challenge Corporation (“MCC”) and the Government of the Republic of Indonesia (the “Government”) have entered into a US$600,000,000 Compact for Millennium Challenge Account assistance to help facilitate poverty reduction through economic growth in Indonesia through three projects: the Green Prosperity (“GP”) Project; the Community-Based Nutrition to Prevent Stunting Project; and the Procurement Modernization Project. The Government of Indonesia, acting through the Millennium Challenge Account Indonesia (“MCA-Indonesia”) intends to apply a portion of MCC funding to eligible payments under a contract for which this Request for Qualifications is issued pursuant to the Procurement Modernization Project. Any payments made under the proposed contract will be subject, in all respects, to the terms and conditions of the Compact and related documents, including restrictions on the use and distribution of MCC funding. No party other than the Government and MCA-Indonesia shall derive any rights from the Compact or have any claim to the proceeds of MCC funding. .

2. This Request for qualifications follows the General Procurement Notice that appeared in dgMarket on January 19, 2013, UNDB Online on January 21, 2013, the MCA Entity website http://www.mca-indonesia.go.id/in/main_ind/pengadaan_detail/203/1 on January 18, 2013, and local newspaper Kompass on January 26, 2013.

BACKGROUND OF THE ASSIGNMENT

3. The Procurement Professionalization Activity includes the sub-activities to improve the Institutional Structure and Professionalization of ULPs. This will be conducted in two phases. The first phase, which is expected to encompass years one to three of the Compact Term, will support a subset of up to thirty (30) ULPs that will receive comprehensive capacity development through formal training and institutional and technical mentoring and an automated procurement management information systems (“Phase One”). The second phase to last for the balance of the Compact Term will entail a scaling up of Phase One and an adjustment in design, if necessary, to yield the best results for the Project (“Phase Two”). . As part of the sub-activity of (i) Institutional Structure and Professionalization of ULPs, LKPP will be providing Institutional Mentoring to each of the 30 pilot ULPs in their efforts to (1) establish permanent and independent ULPs in accord with national and subnational legal frameworks, (2) professionalize the Human Resource structure and career path for the procurement workforce, (3) establish and maintain adequate legal advocacy programs to protect employees and the procurement process, (4) develop and deliver public education and outreach programs about the procurement process and benefits of reform activities, (5) provide additional technical workplace assistance as needed.

OBJECTIVES OF THE ASSIGNMENT

4. MCA-Indonesia is seeking a senior level consultant to assist LKPP in providing human resource mentoring to each of the 30 Pilot Entities to identify and develop a comprehensive personnel plan and position structure to create the institutional framework for procurement professionals in each organization.

SCOPE OF WORK

The consultant’s assignments shall include the following tasks: • Conduct comprehensive human resource assessment in each Pilot ULP to include the following: o Inventory of all positions currently established for ULPs including type of positions created (permanent civil service or other), classification of position (structural or functional), and responsibilities, qualifications, and career development path established for each position. o Identify the administrative mechanisms used to create procurement positions and evaluate compliance with national and subnational personnel laws and regulations, and identify potential problems/risks associated with existing structure. o Identify positions with responsibilities appropriate for procurement professionalization status and associated career development paths. • Develop strategic plan each Pilot ULP institution to professionalize appropriate procurement positions (classifications, categories, qualifications, and career development paths), to include identifying the special needs of each ULP, and defining all activities, policies, and resources necessary for each institution to establish permanent professional procurement positions. • Ensure that stakeholders in each Pilot Entity understand the conclusions of the comprehensive institutional human resource assessment and the need for the institution to take additional actions to professionalize the procurement positions. • Identify human resource issues and corrective actions associated with the anticipated implementation of the draft regulation authorizing the creation of functional positions for procurement professionals, as well as the eventual incorporation of procurement professionals in an independent ULP. • Provide onsite mentoring support and materials to help each pilot entity take actions necessary for its institution to progress toward the professionalization of procurement positions in its ULP, including assistance in development of the policies needed to overcome legal and/or regulatory compliance issues, and the creation of career development paths. • Initiate and organize meetings and workshops as necessary to implement institutional development activities related to professionalization of procurement positions. This task includes participating in a start-up workshop to build understanding and support for the professionalization of procurement to build understanding and support for procurement reforms and Procurement Modernization Project’s Institutional Development activities, including importance of developing permanent, function positions for procurement professionals with career development paths. • Develop standard procedures and guidelines for an entity to properly establish permanent functional positions for procurement professionals in accord with the national and subnational legal and regulatory frameworks and according to the needs of ULPs at each level of government (Ministry/Institution/Province/City/District). • Ensure the mentoring program includes knowledge management and information sharing that is sustainable. • Ensure maintenance of organized project files. • Ensure coordination with LKPP on the implementation of the Procurement Modernization Project. • Other tasks may be assigned as it relates to the scope of this assignment.

DELIVERABLES

5. The Consultant will provide the following deliverables: REPORT EXPECTED DATE Socialization Workshop on Institutional HR Mentoring with each Pilot ULP entity Within thirty days of the contract signing (or in coordination with the PM Workshop on Procurement Professionalization) Comprehensive Institutional HR Assessment Report for Each Entity Two months after the contract signing Institutional HR Improvement Strategy Three months after the contract signing Standard Procedures for establishing permanent functional procurement positions Five months after the contract signing Monthly Reports By the 10th day of each month Final Report One month before the end of the base period and each option period.

QUALIFICATIONS

6. Interested Individual Consultants shall have the following qualifications: • Must have approximately 10 years of professional work experience in tasks that are relevant to the activities in this assignment and that demonstrate that the consultant possesses the knowledge and skills to perform this assignment successfully. • Graduate level degree in Human Resources, Personnel Management, or field relevant to the tasks of this assignment is mandatory; • Must have experience with HR systems and personnel classifications in national and subnational government organizations in Indonesia. • Must have demonstrated ability to provide HR systems and personnel classification analysis and recommendations for complex organizations, including communicating and interacting with stakeholders, helping identify needs, and achieving results. • Experience must include responsibilities and duties that required exceptional attention to detail and accuracy of information. • Excellent oral and written communication skills, including proven ability to interact effectively with a wide variety of stakeholders to identify needs and achieve desired results. • Demonstrated ability of organizational and time management skills, including having exceptional attention to detail, data quality, and accuracy of information. • Experience must reflect high level of motivation and include responsibilities and duties that required high ethical standards. • Fluent in Bahasa Indonesia and English (speaking, reading and writing) is required. . DURATION AND PLACE OF PERFORMANCE .

7. The work is expected to be full-time, 40 hours per week, for a minimum of six months with options to extend through the full five-year term of the Compact if needed. The work is expected to require frequent travel to up to 30 Pilot ULP sites throughout Indonesia, starting with at least 10 Pilot ULPs expected to be selected in early 2013. Return trips to Jakarta will be required to coordinate with the LKPP and provide updates related to the Terms of Reference. . HOW TO APPLY .

8. MCA-Indonesia hereby invites interested Individual Consultants to submit their Curriculum Vitae and other documents identified below (Section 9). .

9. Interested Individual Consultants shall also submit the following (in English only or translated to English): (i) Curriculum Vitae (“CV”), using the CV template provided by MCA-Indonesia, detailing the consultant’s professional qualifications, areas of expertise, and experience carrying out similar assignments; . (ii) Proof of all professional qualifications and work experience indicated in their CV. This shall include: copies of all the diplomas and certificates (if available); letters from the previous clients certifying their work experience, or copy of contracts or any other written document(s) that can prove, beyond any doubt, that the consultant has the work experience and qualifications indicated in his/her CV, using CV template provided at the address below in Section 12. . (iii) Professional references (at least three (3) referees) with contact details, including a valid email address. . Failure to submit the information requested in Section 9 (above) will render the application incomplete and may have a negative effect on the selection of the Consultant. CVs and all the supporting documents shall be in English.

SUBMISSION DATE AND TIME

10. Interested Consultants shall submit one (1) original and three (3) copies of their CVs (along with other documents mentioned in Section 10 (above) to the address below on or before March 11, 2013, by 3:00pm, Jakarta local time. Envelopes should be clearly marked: “Procurement Advisor for Institutional Human Resource Mentoring -PM-A-005”. Applications received after this date and time shall not be considered. Electronic submissions shall not be accepted.

11. Interested Consultants should register their interest and request a copy of the Terms of Reference and the CV template at the address below.

12. To request clarification, the CV template, and for submission of application, please use the following address: . Address: MCA-Indonesia Procurement Agent Alamat Kantor MCI Jalan Subang No. 10, Menteng Jakarta Pusat 10310 Indonesia . Email address: mcapaindo@cardnoem.com

SELECTION PROCESS

13. An Individual Consultant will be selected following the Individual Consultant Procedures as defined in the MCC Program Procurement Guidelines (available at the following Website: http://www.mcc.gov/pages/business/guidelines) .

14. Individual Consultants’ CVs and related documents will be evaluated to determine if they meet the qualifications requirements stipulated in Section 6 (above). The education, general qualifications, adequacy for the assignment and language requirements will be evaluated. A Consultant shall be rejected if they fail to achieve a minimum qualifying score of seventy-five (75) points on the technical evaluation.

15. After the Technical Evaluation, the Consultant with the highest technical score will be requested to submit a financial proposal and may be invited to negotiate the contract. Should negotiations fail with the selected consultant, the Financial Proposal of the next highest ranked Consultant may be requested and the Consultant invited to negotiate the contract. .

16. Final selection will be subject to verification of CV, interview, reference checks and price reasonableness of proposed fee. If verification is not satisfactory or the proposed fee is not reasonable, negotiations will be terminated.

17. MCA-Indonesia is not bound to accept any of the CVs or other documents submitted, and may cancel the selection process at any time without providing any justification to the Consultants