Building Effective, Transparent and Accountable Public Financial Management Institutions Project: Technical Assistance to the Samis Working Body

NOTICE AT-A-GLANCE

Project ID: P176366

Project Title: Building Effective, Transparent and Accountable Public Financial Management Institutions Project

Country: North Macedonia

Notice No: OP00238980

Notice Type: Request for Expression of Interest

Notice Status: Published

Borrower Bid Reference: MK-MOF-02-CS-CQS-2023-BETAPFMI

Procurement Method: Consultant Qualification Selection

Language of Notice: English

Submission Deadline Date/Time: Aug 14, 2023 16:30

Published Date: 27-Jul-2023

Description: Technical Assistance to the SAMIS Working Body

Details:

REQUEST FOR EXPRESSIONS OF INTEREST

REPUBLIC OF NORTH MACEDONIA

BUILDING EFFECTIVE, TRANSPARENT AND ACCOUNTABLE PUBLIC FINANCIAL MANAGEMENT INSTITUTIONS PROJECT

(IBRD 9454-)

PRJECT IDENTIFICATION NUMBER: P176366

MK-MOF-02-CS-CQS-2023-BETAPFMI

TECHNICAL ASSISTANCE: PROVIDING STRATEGIC ADVISORY AND HANDS-ON SUPPORT TO THE SAMIS WORKING BODY DURING PROCUREMENT, IMPLEMENTATION AND DEPLOYMENT OF THE STATE AID MANAGEMENT INFORMATION SYSTEM

The Government of the Republic of North Macedonia has received financing from the International Bank for Research and Development – The World Bank toward the cost of the Building Effective, Transparent and Accountable Public Financial Management Institutions Project. The Project Development Objective is to improve the efficiency, transparency and sustainability of public expenditure and increase the effectiveness of revenue administration. The Projects aims to achieve these objectives through: (i) Supporting Public Expenditure Management Reforms; (ii) Strengthening Tax Administration Practices and Systems in Public Revenue Office (PRO); and (iii) Supporting Change Management, Donor Coordination and Project Management. According to the terms of the Agreement part of the proceeds are intended to be applied for providing of technical assistance to the State Aid Management Information System (SAMIS) Working Body from the Cabinet of the Deputy Prime Minister in charge of economic affairs, coordination of economic sectors and investments.

The consultant services include: (i) assisting the SAMIS Working Body during the review of draft functional/technical requirements and cost/duration estimates, preparation of draft bidding documents for procurement of the hardware and software, evaluation of technical proposals, facilitation of the discussion between the Cabinet of the Deputy Prime Minister in charge of economic affairs, coordination of economic sectors and investments and the Ministry of Finance’s IT department to reach a decision on the hosting and administration of the SAMIS; (ii) support SAMIS Working Body during implementation by verification and validation of functional/technical requirements, during installation of SAMIS in the MDC (main hosting environment) and DRC (backup platform), during pilot implementation and operational acceptance; (iii) support the system users in adjusting their internal procedures and systems, informing and training the beneficiaries, prepare staff capacity enhancement plan and recommendations on specific training programs, assist in the implementation of change management; and other tasks deemed necessary to complement the above activities for successful completion of the project. More detailed information in regard to the required qualifications can be found on the following link: https://finance.gov.mk/building-effective-transaprent-and-accountable-public-financial-management-institutions-project/.

The Ministry of Finance of the Republic of North Macedonia now invites eligible consulting firms (“Consultants”) to indicate their interest in providing the Services. Interested Consultants should provide information demonstrating that they have the required qualifications and relevant experience to perform the Services. The Consultants shall demonstrate fulfillment of the following criteria.

Experience and qualifications of the Consultant

1. The Consultant must be a legally established and registered entity.
2. The Consultant should demonstrate at least 10 years of relevant experience.
3. The Consultant must have successfully completed at least three (3) similar MIS implementation support activities (each worth at least EUR 100,000) at least one of which for a public client, within the last ten (10) years (as the main solution provider or main contributor in a joint venture). Successfully completed projects will be presented through a table listing the name of the relevant assignments, short scope of work, contract start and end dates, country/region, and contact reference (name, e-mail, phone number).
4. Proposed technical approach and methodology should be suitable for the assignment.
5. The Consultant must be able to mobilize at least three (3) key experts, as well as project management and backstopping capacity, to ensure the successful completion of this assignment.

The Consultant firm will be selected based on the Consultants’ Qualifications (CQS) method set out in the World Bank’s Procurement Regulations for IPF Borrowers (Fourth Edition of November 2020). 

The identification of the best consultant (based on the EoIs) will be based on the following criteria:

1. General qualifications of the company to REOI (30%)
2. Relevant experience with similar assignments (40%)
3. Availability of key experts (30%)

Consultants may associate with other firms in the form of a joint venture or a sub-consultancy to enhance their qualifications. The “association” may take the form of a Joint Venture or a sub consultancy. In case of a Joint Venture (JV), all members of the JV will be evaluated jointly and shall be jointly and severally liable for the assignment and shall sign the contract in case of award is made to that JV group. Interested consultants should clearly indicate the structure of their “association” and the duties of the partners and sub consultants in their application. Unclear expression of interests in terms of “in association with” and/or “in affiliation with” and etc. may not be considered. Keeping one expression of interest per firm as principle, a consultant firm may decide whether it wishes to participate as a sub consultant or as an individual consultant or as a partner in a joint venture. Please note that a firm shall submit only one expression of interests in the same selection process either individually as a consultant or as a partner in a joint venture. No firm can be a sub consultant while submitting an expression of interests individually or as a partner of a joint venture in the same selection process. A firm, if acting in the capacity of sub consultant in any consultant or JV, may participate in more than one consultant, but only in the capacity of a sub consultant.

Further information can be obtained at the address below from Monday to Friday during office hours between 8:30-16:30.

The Expression of Interest shall be delivered in a written form to the address provided below, as well as in electronic form before 14 August 2023, 16:30 hours (local time).

Archive of Ministry of Finance

Building Effective, Transparent and Accountable Public Financial Management Institutions Project

Street Dame Gruev number 12,
1000 Skopje, Republic of North Macedonia

Attn: Teona Srbinoska, BETAPFMI PIU

teona.srbinoska@finance.gov.mk

Tel/fax: +389 2 3255 490

CONTACT INFORMATION

Organization/Department: Ministry of Finance

Name: Aleksandar Najdovski

Address: 12 Dame Gruev St., 1000 Skopje

City:

Province/State:

Postal Code:

Country: North Macedonia

Phone: +389 2 3255 735

Email: aleksandar.najdovski@finance.gov.mk

Website: