NOTICE AT-A-GLANCE

Project ID: P179599

Project Title: Pacific Islands Regional Oceanscape Program - Second Phase for Economic Resilience: Tuvalu

Country: Tuvalu

Notice No: OP00455055

Notice Type: Invitation for Bids

Notice Status: Published

Borrower Bid Reference: TV-TFD-545900-GO-RFQ

Procurement Method: Request for Quotations

Language of Notice: English

Submission Deadline Date/Time: Jul 17, 2026 16:00

Published Date: 06-Jul-2026

Description: Various Refrigeration Equipment: Lot 1-10m3 Freezer stores x 2; Lot 2- 5m3 chill stores x 2; Lot 3-2-tonne day flake ice machines x 2; Lot 4-ISAAC solar powered ice makers x 2

Details:

1. INVITATION TO QUOTE.

Date: 3 July 2026

To:

Dear Supplier,

1. 1. You are invited to submit your price quotation for the Various Refrigeration Equipment: (Component 2).

1. 1. The Government of Tuvalu has received a Grant from the World Bank towards the cost of the Tuvalu Pacific Regional Oceanscape Program for Economic Resilience (PROPER) and intends to apply the proceeds of this grant to eligible payments under the contract for which this Request for Quotation is issued.

1. 1. You must quote for all (100%) the items under this Invitation.

1. 1. You shall submit by e-mail the Price Quotation with the Form of Quotation in accordance with the requirements specified in paragraph (9) below and addressed to:

Name: Samuelu Telii Title: Project Coordinator

Project: Tuvalu Pacific Regional Oceanscape Program for Economic Resilience Email Address: [email protected] OR [email protected]

Where forms are required to be signed, scanned copies of the signed forms should be attached in the email.

1. 1. Your quotation in English language should be accompanied by adequate technical documentation and catalogue(s), or pertinent information for each quoted item.

1. 1. The deadline for receipt of your quotation(s) by the Purchaser at the address indicated in Paragraph 4 is: 17 July, 2026 before close of business 4:00pm, Tuvalu time.
   2. The evaluation of the price quotations will be conducted through procedures for RFQ as set

out in the World Bank’s Procurement Regulations for IPF Borrowers, November 2020, which can be accessed from the World Bank website Procurement-Regulations.pdf (worldbank.org)

1. 1. Quotations by electronic means are acceptable.

1. 1. Your quotation should be submitted as per the following instructions and in accordance with the attached Contract. The attached Terms and Conditions of Supply is an integral part of the Contract. Incomplete or partial Quotations not filled out according to the instructions may be rejected. Alternative quotations/options are not allowed.

1. 1. Your quotation should include the following:

1. 1. 1. Completed and signed Form of Quotation (Attachment 1); and

1. 1. 1. Completed and signed Terms and Conditions of Supply (Attachment 3); and

1. 1. 1. Completed and signed Compliance Statement (Attachment 4) demonstrating substantial responsiveness of the goods offered to the technical specification required, along with any technical documentation and/or catalogues of proposed products;

1. 1. 1. Priced and signed Bill of Quantities (Attachment 5 – Excel file). The prices should be quoted for delivery CIP Funafuti for imported goods according to INCOTERMS, 2020. Prices may be quoted in any single freely convertible currency. Prices should not include custom duties, excise-duty, and custom procedures tax in the Republic of Tuvalu. Prices quoted shall be fixed and not subject to any adjustment during contract performance.

1. EVALUATION OF QUOTATIONS:
   1. Offers determined to be substantially responsive to the technical specifications will be evaluated by comparing the evaluated price.

1. 1. The Purchaser will determine for each item the evaluated price, by adjusting the price quotation by making any correction for any arithmetical errors as follows:

1. Where there is a discrepancy between amounts in figures and in words, the amount in words will govern.
2. Where is a discrepancy between the unit rate and the line item total resulting from multiplying the unit rate by the quantity, the unit rates as quoted will govern.
3. If a Supplier refuses to accept the correction, his quotation will be rejected.
   1. Prices quoted will be evaluated for all items together and the contract awarded to the bidder offering the lowest evaluated total price of all items.

1. 1. For comparison of evaluated prices, the total evaluated price for all items will be converted to Australian Dollars at the selling rate of exchange prevailing on the deadline date for submission of quotations as issued by the ANZ bank.

1. AWARD OF CONTRACT:
   1. A Contract will be awarded to the bidder offering the lowest evaluated price for all items, and which technically compliant with the required specifications. The successful participant will sign a Contract as per attached Form of Contract and Terms and Conditions of Supply.

1. VALIDITY OF THE OFFER:

1. 1. Your quotation(s) should be valid for a period of sixty [60] days from the deadline for receipt of quotation(s) indicated in Paragraph 6 of this Request for Quotation.

1. 1. Further information can be obtained from:

Name: Reena Mataio Title: Procurement Officer

Project: Tuvalu Pacific Regional Oceanscape Program for Economic Resilience Email Address: [email protected] OR [email protected]

1. 1. The Bidder is expected to examine all instructions, forms, terms, and specifications in the Request for Quotation. Failure to furnish all information or documentation required by the Request for Quotation may result in the rejection of the quotation.

1. 1. A prospective bidder requiring any clarification of the Request for Quotation shall contact the Purchaser in writing (email) at the Purchaser’s address specified in the Paragraph 4.9. The Purchaser will notify all invited bidders of any request for clarification and the response, provided that any such request is received no later than two (2) calendar days prior to the deadline for receiving of quotes.

1. 1. At any time prior to the deadline for receiving of quotes, the Purchaser may amend the Request for Quotation by issuing an addendum. Any addendum issued shall be part of the Request for Quotation and shall be communicated in writing to all who have obtained the Request for Quotation directly from the Purchaser.

1. 1. The bidder shall bear all costs associated with the preparation and submission of its quote, and the Purchaser shall not be responsible or liable for those costs, regardless of the conduct or outcome of the bidding process.

1. 1. The Purchaser reserves the right to accept or reject any quote, and to annul the bidding process and reject all quotes at any time prior to contract award, without thereby incurring any liability to bidders.
   2. At the time the Contract is awarded, the Purchaser reserves the right to increase or decrease the quantity of goods, provided this does not exceed fifteen (15) percentage per item, and without any change in the unit prices or other terms and conditions of the quote and the Request for Quotation.

1. 1. Please confirm by e-mail the receipt of this invitation and whether or not you will submit the price quotation(s).

Yours sincerely,

Name: Samuelu Telii Title: Project Coordinator

Project: Tuvalu Pacific Regional Oceanscape Program for Economic Resilience Email Address: [email protected] OR [email protected]

CONTACT INFORMATION

Organization/Department: Tuvalu Fisheries Department

Name: Sam Finikaso

Address: F5WW+GG9, Te Auala O Tuvalu, Vaiaku, Tuvalu

City:

Province/State:

Postal Code:

Country: Tuvalu

Phone: +688 20343

Email: [email protected]

Website: https://tuvalufisheries.tv/